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HR Administrative Assistant

3 months ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Isentia Full time
Isentia is APAC's most-awarded integrated media intelligence and insights provider.

We blend market-leading monitoring experience with analytics, to help the world's biggest brands uncover the whole picture and act on it.

With over 40 years of experience working with the biggest brands across the Asia Pacific region, powered by Pulsar, a cutting-edge technology and together with a team of world-class experts, Isentia supports over 5,000 companies, government departments and agencies across APAC.

As an HR & Administrative Assistant you'll be responsible for organising the company's day-to-day operations.

You'll be expected to provide support to the organisation in a variety of ways such as coordinating all daily administrative activities, bookkeeping, communications, scheduling, data entry and secretarial services.


Other responsibilities include, but are not limited to:

  • General office management: receive visitors, answer telephone calls, clerical duties such as filing, printing and couriering documents, ordering office supplies, booking and arranging meeting room, ensuring all items for the new hire are ready for their first day, make travel and hotel arrangements for the office and visitors and liaising with building maintenance.
  • Contribute to HR and union trade achievements: supporting HR in export monthly product reports, controlling and exporting timesheet as well as fingerprint machine, supporting union trade activities such as birthday, national day celebrations, and organising and leading corporate social responsibility activities and organising team building activities.
  • Maintains and provide high standards on duty, work ethic and professionalism: executes work requirements in a timely and accurate manner, making sure to follow company SOPs when applicable, optimises time spent at work and knows how to manage workload effectively, provides accurate updates and feedback and complies with all local legislative requirements.
In support of the responsibilities above, we're looking for the following:

  • Bachelor's Degree (preferably in human resources or business administration)
  • At least 6 months working experience in HR or administrative work.
  • Proven capability in handson problem solving, with the ability to generate ideas and solutions; selfmotivated and results driven; excellent organisational and time management skills in handling workload and ability to work under pressure.
  • Excellent communication skills in English and Vietnamese. Can communicate effectively at all levels of the organisation and with external parties to senior executive levels.
  • At Isentia, we value the safety and wellbeing of our team members, suppliers, and clients and have adopted a 'no jab, no office' policy regarding the ongoing management of COVID19 in the workplace. It is a condition of employment to be fully vaccinated at all times in order to work for Isentia, regardless of the role or whether to work flexibly/remotely during employment. Isentia may require you to provide vaccination evidence at the commencement of employment, and at any time throughout employment to confirm your compliance with this requirement._

Job Types:
Full-time, New-Grad, Permanent

Application Deadline: 2023/05/31

Expected Start Date: 2023/05/31