HR Assistant

6 months ago


Ho Chi Minh City, Vietnam Mantu Full time

**Who are we? **:Mantu is an independent international consulting player, founded in 2007. Bringing together expert and complementary brands, Mantu stands out for the breadth of its spectrum, responding to all business transformation challenges.
Its activities are divided into four practices:
Leadership & Advocacy, Technology, Digital Marketing & Experience, Total Talent Management.
A wide range of skills, all serving a single mission: connecting and powering companies with leading teams and technology to succeed faster and sustainably.
From its headquarters in Geneva, Switzerland, Mantu relies on a community of 11,500 talented people in more than 60 countries on 5 continents and has a turnover of 1billion euros.
**Job description**:
The aim of the Human Resources Department is to ensure Mantu’s growth by providing support and career development for all our team members in every aspect of their work experience. The Department is also in charge of international mobility and training, as well as managing payroll and other administrative procedures, and ensuring compliance with local HR regulations.

As an HR Assistant, you will advise and support management on various HR topics such as internal policies and processes, administrative and legal issues, etc for on of our entities worldwide. You’ll also join our HR team to assist with the administration of the day-to-day operations of the human resources functions.

**Responsibilities**

***:
**On-boarding management**
- Organizing the on boarding of employees (personal documents, contracts, etc)
- Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus,
- transportation, car damages, healthcare)
- Explaining, Following-up and controlling working time (days-off, overtime etc)

**Personnel administration**
- Maintaining employees´database by verifying information and documents are available and up to date (entries, exits,
- HR Documents, ID, etc)
- Ensure affiliation and declaration to local HR organism (insurance, etc)
- Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)

**Data collection and reporting**
- Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the
- manager
- Communicating to the local HR team information or important problematics related to HR Support department,
- including recurrent requests
- Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the
- corrections via the HRO

**Tickets handling**
- Checking, Analysing and telling the employee the status of his/her expense noted
- Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them
- Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances
- Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)
- Explaining the process for companies' cars: damages, fines and handover
- Forwarding administrative documents to the right contact person
- Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc
- and providing leaflets / other type of documents (in applicable countries)
- Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures

**Training**
- Research and propose providers and subsidies, obtain quotations (when necessary)

**Requirements**:

- BSc Human Resources, or any relevant field
- Min 0.5 -1 year of experience in HR or a similar role would be highly beneficial
- Ideally Freshly graduated or looking for an internship (last year study)
- Good communication, interpersonal skills, attention to details and well-organized
- You speak fluent English
- Ability to work independently; Problem solving; Analytics & reporting
- Proven ability to contribute towards the development and implementation of HR programs and initiatives to meet the needs of the organization


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