Assistant to Office Manager

2 days ago


Ho Chi Minh City, Vietnam NIC HR Full time

**Assistant to Office Manager**:
**FriendShip Tower, 31 Le Duan, Ben Nghe, District 1, Ho Chi Minh City, Vietnam**

**Locations**

Ho Chi Minh

**Salary**

27,000,000 - 28,000,000 VND

**Experience**

2 year

**Job type**

Full-Time Permanent

**Industry**

Embassy - Consulate

**Job ID**

NIC’s Client

**Job Description**:
To be successful in this role you will:

- Provide high-level administrative support to the Commissioner including financial processing, spreadsheets and/or database maintenance.
- Assist in managing the office budget and the expenditure of the office by the Financial Management Practices Manual
- Assist in regularly reviewing financial reports and compiling budget estimates for the TIQ Vietnam office.
- Assist in coordinating resources to support the business needs of the office and the management of the day-to-day administrative matters.
- Prepare, format, and track letters, reports, Ministerial Briefing Notes, submissions, and other correspondence relating to the office operations.
- Manage HR administrative issues including staff personnel records, salary and leave details, recruitment, and professional training.
- Provide a high level of client service and contribute as an office team member.
- Organise appointments, seminars, meetings, and travel arrangements for officers and visitors.
- Foster an environment that values performance, customer service, continuous improvement, and innovation in the delivery of high-quality services.
- Manage accommodation/lease matters and liaise on building management issues.
- Support marketing staff with programs and planning for trade missions and visiting business delegations.
- Assist in research and provide support for projects undertaken by the local TIQ office, as directed by the Commissioner.
- Bachelor’s degree. At least 2 years of experience as an office administrator.
- Demonstrated sound knowledge of financial management and administrative practices.
- Shows strong self-management.
- Actively works to understand and support customers and stakeholders.
- Demonstrates clear and concise, cross-cultural written and verbal communication skills.
- Demonstrates commitment to own development and continuous self-improvement and sees learning opportunities in everyday work.
- High-level written and spoken English is essential. Fluency in xxx language is highly desirable. _Knowledge and experience using the Microsoft Office suite of programs (Excel, Word, and Outlook) are required._

Required skills

English

**Consultant**:
***

**Ms. Trang**

0969393091



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