[ho] HR Administration Officer

4 weeks ago

Ho Chi Minh City, Vietnam ILA Full time

**Responsibilities**:
**1. Contract Management for Teachers and Teaching Assistants (TA)**
- Manage the end-to-end contract management process for teachers and teaching assistants, including new contracts, renewals, and terminations.
- Review employment contracts to ensure accuracy, compliance with company policies, and adherence to relevant labor laws and regulations.
- Maintain a comprehensive contract database, ensuring all contracts are up-to-date, properly documented, and easily accessible for reference.
- Coordinate with the C&B team to ensure timely contract preparation, distribution, and execution;
- Generate regular reports on contract status, expiration dates, and other relevant metrics.

**2. C&B Support**:

- Collaborate with the C&B team to register tax dependents with the Tax Office of Ho Chi Minh City and handle related issues, may require travelling to government agencies in HCMC (costs covered by the company);
- Assist in the administration of employee health insurance program by compiling healthcare claims and delivering health insurance cards;
- Support HR administration tasks such as mail delivery, stationary distribution or stamping documents.

**Skill Requirements**:

- Excellent attention to detail with strong time management skills;
- Strong communication and interpersonal skills, with the ability to effectively collaborate and build relationships with various stakeholders;
- Proficient in using contract management software and MS Office Suite;
- Analytical mindset with the ability to generate reports and analyze data;
- Ability to handle sensitive and confidential information with utmost discretion;
- Strong problem-solving skills and ability to work independently with mínimal supervision;

**Required Experience**:

- Experience in contract management, preferably in an HR or C&B role is a plus

**Required Education and qualifications**:

- Bachelor's degree from an accredited University

**Preferred Education and qualifications**:
**Benefits**:

- 14 days annual leave
- Healthcare Insurance
- Performance Bonus
- English Courses Discount (90% for employee, 75% for 1st relation of employee, 50% for 2nd & 3rd relation of employee)
- ILA Party, Training, Engagement activities

**Contact Us**:

- 146 Nguyen Dinh Chieu, District 3, Ho Chi Minh City, Vietnam
- 0906393101

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