HR & Administrative Officer

5 months ago


Ho Chi Minh City, Vietnam HQTS Group Ltd. Full time

**Company Overview**

HQTS Group Ltd. is one of Asia’s oldest and largest quality control organizations providing services to companies buying and manufacturing products in Asia. With more than 500 people and operations in 17 countries, HQTS is a respected international company with significant opportunities for aggressive growth in many regions worldwide.

**Description and Responsibilities**

**Scope of work**
- Handle full spectrum of HR functions: Talent acquirement, recruitment and full employment process for HQTS Vietnam &SEA company and Laboratory as per group’s SOP;
- Prepare formalities and reports to the authority related to staff movement;
- Prepare report/ analysis for management review on both HR and Admin.
- Support office administration task (with other staff of OM and Finance departments).
- Assist in ad hoc projects and support other countries as assigned by supervisor.

**Duties and tasks**

I- **HR management**:
2. Work with other talent acquirement networks for company’s competitiveness in branding and talent attraction;
3. Follow through all HR process on HUB system and at local premises for: recruitment, contraction, discipline follow-up, termination processin due time;
4. Follow ISO process, actual practice and keep good filing of company’s employees from on -boarding, training, assessment to recognition and decision for each position;
5. Monthly submit payroll, social insurance and quarterly PIT for on-time payment; submit annual tax report for PIT with accuracy;
6. Coordinate with other department in the company and groups for support of HR management and activities;
8. Update information on Vietnam’s public holiday and other announcement on HUB;
9. Assist HR works for other countries in the group upon assignment by your supervisor.

II- **Administration**

1. Responsible of the Vietnam company’s stamp on document, contracts, invoices duly after signatures of the person in charge;
2. Follow up with registration, renewal, changesof Vietnam company’s investment license and related registration (address, personal changes, tax code, scope of works ) on due time and process;
3. Responsible for the Reception area and works for Vietnam company;
5. Support local teams in in/out couriers and shipments;
6. Follow through purchasing process on system and at local within the scope assigned among Admin. supporters;
8. Taking part in events organization for Team building and Corporate Culture activities;
9. Support other companies of HQTS Group in specific jobs upon assignment by your supervisor;
**Skills/Qualifications**
- Language: English and Vietnamese. Chinese is a plus.
- University graduate (Human Resources Management/Legal/Business Management or related discipline is a plus)
- Knowledge in employment law
- 2 years of working experience, preferably within HR
- Proficiency on MS Excel, Word, Outlook and PowerPoint
- Strong ethics and reliability

**Salary**: 10,000,000₫ - 12,000,000₫ per month

Ability to Relocate:

- Thành phố Hồ Chí Minh: Relocate before starting work (required)



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