HR Office Manager

6 months ago


Ho Chi Minh City, Vietnam Talentnet Full time

$3,500 - $4,000
- Basic Materials & Energy

**Responsibilities**:

- Organize office operations and procedures
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Perform review and analysis of special projects and keep the management properly informed
- Responsible for recruiting staff for the office and providing orientation and training to new employees
- Ensure top performance of office staff by providing them adequate coaching and guidance
- Coordinate and evaluate office staff activities and performance to ensure maximum efficiency
- Coach, mentor, and discipline office staff
- Ensure filing systems are maintained and current
- Establish and monitor procedures for record-keeping
- Design and implement office policies and procedures
- Monitor and maintain office supplies inventory
- Allocate tasks and assignments to subordinates and monitor their performance
- Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
- Partner with HR to maintain office policies as necessary
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
- Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Ensure that results are measured against standards, while making necessary changes along the way
- Maintain a safe, secure, and pleasant work environment

**Requirements**:

- Proven office management, administrative, or assistant experience
- Excellent English written and verbal communication skills
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Strong organizational and planning skills
- Proficient in Microsoft Office
- Knowledge of accounting, data, and administrative management practices and procedures
- Knowledge of human resources management practices and procedures
- Experienced with the Labor Law
- Knowledge of business and management principles
- Computer skills and knowledge of office software packages

**For more information, please contact**:

- Ms. Phan Nguyen Hoang Anh (84) 6291 4188 - Ext: 546



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