Assistant to Office Manager

5 months ago


Ho Chi Minh City, Vietnam Talent Recruitment JSC Full time

Reporting to the Office Manager - ASEAN, you will manage all operational aspects of the finance, budget, human resource and administrative activities, and associated reporting requirements on behalf of the Commissioner and the office team.

**Key responsibilities and accountabilities**

To be successful in this role you will:

- Provide high level administrative support to the Commissioner including financial processing, spread sheeting and/or database maintenance.
- Assist in managing the office budget and the expenditure of the office in accordance with the Financial Management Practices Manual
- Assist in undertaking regular review of financial reports and compilation of budget estimates for the Vietnam office.
- Assist in coordinating resources to support the business needs of the office and the management of the day
- to-day administrative matters.
- Prepare, format and track letters, reports, Ministerial Briefing Notes, submissions, and other items of correspondence relating to the office operations.
- Manage HR administrative issues including staff personnel records, salary and leave details, recruitment, and professional training.
- Provide a high level of client service and contribute as a member of the office team.
- Organise appointments, seminars, meetings and travel arrangements for officers and visitors.
- Foster an environment that values performance, customer service, continuous improvement and innovation in the delivery of high-quality services.
- Manage accommodation/lease matters and liaise on building management issues.
- Support marketing staff with programs and planning for trade missions and visiting business delegations.
- Assist in research and provide support for projects undertaken by the local TIQ office, as directed by the Commissioner.
- This role may require additional duties to be completed as directed.

**Key capabilities**

To determine your suitability for the role, you will be assessed on the following key capabilities that link to the

“key responsibilities and accountabilities” for this role:

- Demonstrated sound knowledge of financial management and administrative practices.
- Shows strong self-management.
- Actively works to understand and support customers and stakeholders.
- Demonstrates clear and concise, cross-cultural written and verbal communication skills.
- Demonstrates commitment to own development and continuous self-improvement and sees learning
- opportunities in everyday work.
- High level written and spoken English is essential.
- Knowledge and experience using the Microsoft Office suite of programs (Excel, Word, and Outlook) are required.

**Job Types**: Full-time, Permanent

**Salary**: 18,000,000₫ - 20,000,000₫ per month



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