Executive Assistant Vietnam Apac Office

7 months ago

Ho Chi Minh City, Vietnam Melia Hotels International Full time

**_“The world is yours with Meliá”_**

Discover a boundless path at Meliá, where opportunities for growth and development are endless. Immerse yourself in a journey that will take you to work in various countries and to be part of our extensive global family

**Discover some of the benefits we offer**:

- **My MeliáRewards**: Participate in our exclusive loyalty program, enjoying unique benefits and advantages.
- **My MeliáBenefits**: Take advantage of flexible compensation and exclusive discounts on a wide variety of products and services, promoting an active and healthy lifestyle.

Be proud to belong to Meliá as we are proud of you

**MISSION OF THE POSITION**

To organize and coordinate administration duties and office procedures. The role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

LI-KN1

**MAIN RESPONSIBILITIES**
- Schedule Meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office spending budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist on administration process with Authorities
- Assist in the on-boarding process for new hires
- Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences to coordinate and guarantee the integrity of the data provided by the Region to the company strategic plan.

**MAIN REQUIREMENTS**
- Minimum 2 years of experience in similar functions and responsibilities providing support to senior leadership.
- Preferrably Hospitality Industry background or experience.
- College level degree or equivalent.
- Very proficient in Microsoft environment and tools.
- Advance level of Vietnamese and English language required for both written and verbal communication.
- Strong communication and interpersonal skills with the ability to coordinate and influence effectively at all levels of the organization while ensuring enough confidentiality.
- High customer service orientation.
- Ability to work well under pressure.
- Excellent organization skills.

**At Meliá we are all VIP**

Great professionals who make everyday life easier and exceptional. From the junior to the most senior, all of them have unique and important qualities that make working at Meliá an opportunity for constant growth and a passport to create your future wherever you want.

Our warmth, proximity and passion for what we do make working at Meliá an unforgettable experience, full of emotional moments and always with the feeling that you belong to a big family where we have people like you, **VIP** **People.
- At Meliá Hotels International, we are committed to _**_equal opportunities between women and men_**_ in the workplace, with the commitment of management and the principles contained in Human Resources policies. We also prioritize disseminating throughout the entire staff a corporate culture committed to effective equality, and raising awareness about the need to act jointly and globally._
- We promote our commitment to _**_equality and diversity_**_, avoiding any kind of dicrimination, especially related to reasons of disability, race, religion, gender, or age. We believe that _**_diversity and inclusion among our employees are essential for our success as a global company_**_._
- Additionally, we support the sustainable growth of our industry through _**_a socially responsible team_**_. In this sense, our motto is "_**_Towards a sustainable future, from a responsible present_**_". Thanks to al our collaborators, we make it possible._

If you want to be “**Very Inspiring People**“, follow us on:
**INSTAGRAM** - **TIKTOK** **- **LINKEDIN** - **INDEED** - **GLASSDOOR

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