Vnm (Hcmc) - Post Security Manager, ao (Part-time)

5 months ago

Ho Chi Minh City, Vietnam Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main purpose of job**:
To support the Post Security Officer (PSO) and Regional Overseas Security Manager (ROSM) in the delivery of effective security and safety measures at the British mission and UK staff residences; appropriately mitigating and managing risk, ensuring the safety of staff and assets under normal working conditions whilst also preparing for times of crisis or incident.

Be the point of contact for the outsourced Facility Management (FM) Service Provider with respect to security & safety matters at the embassy and UK staff properties.

Manage the operational disposition of contracted guarding services and measure contract implementation against agreed standards (KPI) and assisting in the provision of operational briefings, induction and regular security training for all security guards.

Assist with updating security elements of crisis management plans, ensuring staff and families are aware and fully briefed. Act as a member of the Crisis Emergency Team, providing security advice and assistance during crisis or emergency situations.

Help structured emergency procedure training for guards, staff and families. Planning and conducting emergency drills and the weekly testing of all alarm systems.

Be the focal point for Country Based Staff (CBS) security clearance processes, coordinating requirements with the ROSM and HR team.

Conduct security briefings for new CBS staff, FM personnel and official visitors as required and issue security passes (if applicable).

Assist in the preparation and coordination of additional security measures for major embassy events and VIP visits, liaising with venue security and local law enforcement.

Undertaking additional duties in support of embassy requirements.

**Roles and responsibilities / what will the jobholder be expected to achieve?**:
**GUARDING**
- Daily interface with and management of the contacted guard force ensuring service delivery against key performance indicators, ensuring guard awareness and response to emergency procedures, including fire and terrorist drills, real or otherwise.
- Preparation of guard briefing procedures, security, event and emergency plans.
- Ensuring the function of guard force technical equipment.
- Liaison with facilities management provider regarding guard appointments, security clearances and training.
- Risk assess and plan proportionate security management for official events & incident management.

**OPERATIONAL SECURITY**
- In collaboration with the ROSM, provide security advice including management and investigation of operational incidents.
- Be point of contact for all event security, ensuring guest lists are received in sufficient time and additional resources deployed where necessary, taking into account budgetary constraints and any necessary changes and adjustments in the program when required. Ensure the proportionate safety and security measures are in place.
- Advise the Post Security Officer (PSO) and ROSM of any security breaches and occurrences, concerns and requirements.
- Provide security briefings for official visitors, temporary duty staff, new joiners and arriving families and assist with contractors security briefings on site.
- Manage all access control aspects of post - Issue staff entry passes; maintain access control system and database. Manage visitors and contractors access passes.
- Be part of post’s crisis management plans and take part in crisis exercises as and when required.
- Develop collaborative security knowledge via networks with other mission’s security staff, the Police and diplomatic and private security firms.
- Carry out regular emergency drills and security training for staff.
- Be available to escort non-cleared contractors or visitors.
- Liaise with CST to conduct residential security surveys on potential new properties.
- Act as point of contact for any local security projects under the guidance of the ROSM

**Resources managed (staff and expenditure)**:
Post Security Regulations
VOICE Incident management system
MDA’s and search equipment - Personal and vehicular
Crisis equipment - Satellite phone(s) &^ Consular equipment - collaboratively with Consular Team

Essential qualifications, skills and experience
- Experience in Security, Police or Military
- Understands technical security system (CCTV, alarms, access control etc.)
- Experience in coordinating, liaising with local government, local law enforcement agencies and other security entities with a solid network base would be advantageous.
- Experience of crisis/disaster situations would be useful.

**Language requirements**:
Language: English

Level of language required: Fluent/Operational

Desirable qualifications, skills and experience
- 3+ years’ experience in a Security environment.
- A good working knowledge on Security protocols, routine management and emergency and threat response techniques.
- Excellent organisational skills demonstrating an ability to w

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