Site and Accounting Administrator

2 months ago

Thành phố Hồ Chí Minh, Vietnam OpSec Security Full time

**Job Title - Site and Accounting Administrator**

**Job Type - Fulltime / Permanent**

**Since 1995, the team at Global Trim has mastered the art of creating unique trim pieces for clients all over the world and are trusted leaders innovating for market leaders. Now part of OpSec Security and CRANE NXT **—the industry standard in Authentication and Brand Protection.

**Position Summary & Objective** 

As part of our growth **we are looking for Site Admininstrator in our Vietnam office,** whereyou will be partnering with key sales and account stakeholders to develop a high variety and quality of Trim Products.

**Essential Functions Performed by the Position**

The below list of tasks includes but is not limited to:
**Accounting tasks**:

- Accounts Receivable
- Accounts Payable
- Create VAT Invoices, Issue Delivery Note
- Create Purchase Orders

**Administration**
- Organize, schedule, and coordinate onsite and offsite meetings and events, including securing location, ordering refreshments, prepping materials, and acting as onsite contact if required.
- Organize and coordinate employee engagement activities, events and awards: planning and executing events such as team building activities, company outings.
- Single point of contact regarding office matters and office maintenance related questions.
- Distribute and manage incoming and outgoing business correspondence, including courier arrangement.
- Coordinate with HR Manager and Engagement Committee with the installation and take down of event and holiday materials.
- Support office security & safety coordination, communication and needs as directed by site leadership.
- Communication for Site employees on office related matters.
- Support colleagues on any other office related topics.
- Maintain equipment registers (mobile phones, entrance cards, security codes).
- Promote positive work environment.

**Stock Control**
- Maintain coordination of printer toner supplies and coordinate with vendor when printers need support in a timely manner.
- Maintain storage of general office supplies.
- Monitor, maintain, manage and order office and kitchen supplies, inventory, manage stock control.
- Control canteen and coffee/tea machines, keep them tidy and fully stocked.

**Facilities**:

- Liaison with the office’s Facilities Management company to resolve facilities issues
- Maintain restroom supplies ensuring fully stocked and coordinate with vendors to ensure restrooms are in working order.
- Manage office cleaners to ensure high standard of cleaning in all office areas
- Interface with service providers/suppliers’/ vendors of the office (e.g. ask quotations, administrative management of contracts, check invoices, etc.).
- Facility management (e.g., non-functioning office plumbing equipment, conditioning malfunctioning etc.).
- Maintain a safe and secure working environment.

**Experience**:

- Experience of accounting administration and general administration.
- We value diversity at our company. Everyone who applies with the qualifications will receive consideration for employment without regard to: age, colour, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by law._

Application Question(s):

- Can i have salary expectation please?

**Experience**:

- Site administration: 1 year (required)
- accounting administration: 1 year (required)

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