Assistant Office Administration Manager

2 weeks ago


Ho Chi Minh City, Vietnam DHL Full time

**Responsibilities**:
Office Management
- Facility Management: Oversee the maintenance of the office premises, including cleanliness, security, and repair work
- Supply Chain Management: Manage office supplies, inventory, and equipment, ensuring adequate stock levels and cost-effective procurement.
- Vendor Relationships: Establish and maintain relationships with vendors, negotiate contracts, and manage service agreements to optimize office services
- Budget Management: Assist in creating and managing the office administration budget, monitoring expenditures, and identifying cost-saving opportunities
- Travel and Event Coordination: Arrange travel itineraries, accommodations, and coordinate company events or meetings
- Health and Safety Compliance: Ensure compliance with health and safety regulations, conduct regular assessments, and implement necessary measures
- Records Management: Maintain accurate and organized records, including employee data, office documents, and financial records
- Communication: Facilitate effective communication within the office and with external stakeholders
- Process Improvement: Continuously evaluate and enhance administrative processes to improve efficiency and productivity

People Management
- Develop a high-performance service culture within the functional department
- Plan, organise and direct an efficient and effective functional department
- Develop IKOs/KPIs with team members and monitor individual performance
- Conduct performance appraisal
- Manage the allocation of appropriate resources and commitment of staff to the achievement of Global, Regional and Country objectives and targets
- Identify training needs and opportunities to develop a highly skilled functional department

**Requirements**:

- 5 years of experience in Office Administration
- Bachelor Degree in any discipline or equivalent applied experience
- Experience in Office Administration in multinational corporations is a plus
- Good problem solving skills and software skills (Word, Excel, PowerPoint, etc.)
- Good communication skills, spoken and written
- Good planning, organizational and administrative skills with strong attention to details
- Strong team player with the ability to collaborate with cross-functional teams and adapt to a fast-paced and dynamic work environment
- Being proactive with high responsibility



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