Administrative Officer
4 days ago
**ROLE PURPOSE**:
- To perform administrative work.
- To ensure the uninterrupted operation as well as compliance with relevant laws, policies & governance.
Overall governance:
To support periodic revision of policies, standards, guidelines, work processes and procedures that is relevant to administration work, to ensure efficient operation and alignment with company’s policies & compliance with relevant governance.
Administration support:
- To receive & distribute all incoming letters; dispatch courier as requested.
- To manage and store all documents related to VN-05-1PJ, AFE & PO, except for those relevant to construction.
- To provide internal administration support, including but not limited to faxing, coordinate with Vietcombank Tower for necessary information: notice announcement, guest registration and entrance card for newcomer, daily moving in-out document/goods
registration.
- To organize travel arrangements, including but not limited to hotel bookings & tickets, arranging transportation for employees, visitors, and trainees.
- To prepare and arrange company meetings i.e MCM&OCM, Scout meeting, Pre-spud meeting etc
- To manage of AFE and PO for G&A i.e. stationaries, drinking water for office etc, water purifier and cartridge for Japanese expats as requested.
- To record and check all G&A invoices.
- To monitor and update assets into the system to ensure adequacy and make asset report monthly.
- To prepare and write down company procedures related to Admin Team.
- To support Japanese expats in opening Vietnamese bank accounts.
- To maintain and repair office facilities
- Other requests from Team Leader and Managers
Drilling team support
- To assist travel (hotel, car) arrangement of Drilling team members.
- To prepare and arrange for major meeting such as Pre-spud meeting.
- To print and file all daily reports (DDR, DCR, 20 days operational forecast, time dept chart, flight manifest, daily vessel report, supplier offshore services ) and maintain all up-to-date.
- To prepare, binding a hole and filing hard copy of all final contracts and programs to be sent to offshore.
To order and make Application for Expenditure and Purchase Order for stationary, drilling bag, Polo T-Shirt
- To prepare documents and submit with manager for approved and signature to get licenses.
- To record all incoming invoices, prepare cover page, circulate & follow up invoices to get signature from relevant engineers and managers.
Other accountabilities
- To research and update administration policies and local regulations.
- To engage in regular meetings/ updates with team members, collect feedback, encourage and promote team spirit.
- To collaborate and support on other initiatives upon request.
- To be accountable for other certain works as assigned from immediate superior level.
COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal:
- BU
- Drilling Team
- Subsurface Team
- Operations, Technical Support Service Team
External:
- Vietcombank Tower
- Vietcombank
- Vendors
- Local authorities
**Requirements**:
Knowledge:
- BA/BS degree, preferably in business management; or vocational degree in business and office management
- General office administration, document management, travel arrangement, interfacing with local authorities, and be aware of changes in local laws in terms of ensuring compliance
**Experience**:
- Practical experiences preferred but not required for BA/BS degree graduates; 03 years of experiences in administrative support for vocational degree graduate’s minimum of 3 years’ experience in a similar role and/or procurement
**Skills**:
- Accuracy and attention to detail
- Customer focus
- Establishing and maintaining trust
- Honesty and integrity
- Ensuring accountability
------------
- Working time: Mon-Fri: 8:00-17:00, lunch 12:00-13:00
Working location: District 1, HCMC
-
Administrative Officer
3 weeks ago
Ho Chi Minh City, Vietnam April Asia Pacific Full timeFor over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...
-
Administration Officer
3 days ago
Ho Chi Minh City, Vietnam Habitat Full time**Job Announcement of Administration Officer** The vacancy will be closed when it’s filled Habitat for Humanity International founded in United States in 1976. Habitat now works in 1,400 communities across the U.S. and in nearly 70 countries and has helped 6.8 million people achieve strength, stability and independence through safe, decent and affordable...
-
Administration Officer
3 weeks ago
Ho Chi Minh City, Vietnam RMIT University Full timeOverview: RMIT is a global university of technology, design and enterprise. Our mission is to help shape the world through research, innovation, teaching and engagement, and to create transformative experiences for our students, getting them ready for life and work. One of Australia’s original educational institutions founded in 1887, RMIT University now...
-
Office Administrator
5 days ago
Ho Chi Minh City, Vietnam Binance Full timeBinance is the global blockchain company behind the world’s largest digital asset exchange by trading volume and users, serving a greater mission to accelerate cryptocurrency adoption and increase the freedom of money. Are you looking to be a part of the most influential company in the blockchain industry and contribute to the crypto-currency revolution...
-
Administration Officer
1 week ago
Ho Chi Minh City, Vietnam Jolie Siam Full timeSupervising and monitoring the work of administrative staff and receptionist - Arrange business trips for Expats including booking transport and accommodation - In coordinating with the HR team to Organize company party, Year End, Company outing, Uniform, Parking Area - Manage contract and price negotiations with office vendors, service providers, and office...
-
Academic Administration Officer
2 weeks ago
Ho Chi Minh City, Vietnam RMIT University Full timeOverview: - RMIT is a global university of technology, design and enterprise. Our mission is to help shape the world through research, innovation, teaching and engagement, and to create transformative experiences for our students, getting them ready for life and work. One of Australia’s original educational institutions founded in 1887, RMIT University...
-
Fund Administrator/middle Office Officer
5 days ago
Ho Chi Minh City, Vietnam Sperton Global AS Full timePosition: Fund Administrator/Middle Office Officer Department: Investment Service Work Location: Ho Chi Minh City Office, CBD Introduction: Our client is a well-established independent asset manager with more than 6 US$ billion in listed equity, clean-tech, fixed income and real estate for international pension and sovereign wealth funds and endowments....
-
Vietnam Office Administrator
3 days ago
Ho Chi Minh City, Vietnam ARaymond Full timeDate de début - Dès que possible - Emplacement - Ho Chi Minh City,- Vietnam- Type de contrat - Contrat à durée indéterminée- ARaymond Network expanded its activities in South-East Asia and has created local offices in Singapore & Bangkok - Thailand. - Both companies have been created in 2014. - We are now expanding in Vietnam with a brand-new...
-
International Student Administrative Officer
6 days ago
Ho Chi Minh City, Vietnam yes education group Full timeXem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **International Student Administrative Officer (Vietnam)**: - **Mã tin đăng: 3432363**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông...
-
Credit Administration Officer
3 weeks ago
Ho Chi Minh City, Vietnam Indovina Bank Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) - Based on investment approval for Corporate bonds (Primary bond) at Head Office: + Drafting agreements and relevant documents such as: Corporate bonds purchase agreement, guarantee agreement, mortgage agreement. + Performing legal documentation (notarization, registration of secured...
-
Receptionist and Administration Officer
4 days ago
Ho Chi Minh City, Vietnam Công Ty TNHH MSC Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận)Key Responsibilities: - Attend to walk-in’s customer & vendors to orientate them accordingly; - Answer phone calls to screen and direct calls accordingly; - Keep good record of all faxes and direct accordingly; - Coordinate, distribute and track daily in-coming and outgoing mails, courier services...
-
Student Administration Officer
5 days ago
Ho Chi Minh City, Vietnam RMIT Full time**RMIT University** RMIT is a global university of technology, design, and enterprise. Our mission is to help shape the world through research, innovation, teaching and engagement, and to create transformative experiences for our students, getting them ready for life and work. One of Australia’s original educational institutions founded in 1887, RMIT...
-
Administrative Officer
5 days ago
Ho Chi Minh City, Vietnam Công Ty TNHH American University Of Science Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) - Support to pick up teachers/students when they arrive in Vietnam. Hỗ trợ đưa đón giáo viên/học sinh khi họ đến Việt nam. Phối hợp với nhà cung cấp dịch vụ để thực hiện các công việc liên quan đến nhân sự nước ngoài như: xin visa, giấy phép...
-
Administration Officer
4 days ago
Ho Chi Minh City, Vietnam Trung Tâm Tiếng Anh ILA Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) **General Administrative Tasks (30%)** - Arrange meetings, include agendas and minutes, and maintain Google Calendars. - Compile and organize departmental weekly, monthly, quarterly, and annual reports. - Coordinate payments for various events, projects, materials, and resources for both internal and...
-
[ho] HR Administration Officer
1 week ago
Ho Chi Minh City, Vietnam ILA Full time**Responsibilities**: **1. Contract Management for Teachers and Teaching Assistants (TA)** - Manage the end-to-end contract management process for teachers and teaching assistants, including new contracts, renewals, and terminations. - Review employment contracts to ensure accuracy, compliance with company policies, and adherence to relevant labor laws and...
-
[ho] Lease Administration Officer
4 days ago
Ho Chi Minh City, Vietnam ILA Full time**Responsibilities**: - Issue all leasing documents accurately & in a timely manner - Provide leasing details support for related departments in the company - Be responsible for the management of the leasing contract which includes leasing administration, managing tenancy related issues, compiling contracts and rental reports as well as other related...
-
Ho Chi Minh City, Vietnam VNG Full timeVNG Solutions is a subsidiary of VNG Corporation, a reputable Vietnamese provider of IT services and technology on a global scale. With its key markets in the Middle East, the US, and Europe, VNG Solutions's headquarters in Vietnam is dedicated to providing enterprise-level services and empowering customers and society to advance decisively into the digital...
-
Administrative Administrator
2 weeks ago
Ho Chi Minh City, Vietnam April Asia Pacific Full timeFor over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...
-
Administration Officer, Tech
5 days ago
Thành phố Hồ Chí Minh, Vietnam PropertyGuru Pte Ltd Full timePropertyGuru is Southeast Asia’s leading PropTech company, and the preferred destination for over 34 million property seekers to connect with almost 55,000 agents monthly to find their dream home. PropertyGuru empowers property seekers with more than 2.8 million real estate listings, in-depth insights, and solutions that enable them to make confident...
-
Registration Administration Officer
6 days ago
Ho Chi Minh City, Vietnam AS White Global Pty Ltd Full time**The Opportunity** We are looking for a **Registration Administration Officer** for an opportunity to join an established growing business in a rapidly expanding financial services group with over $35 billion FUA. Our client is a specialist team that service a large client base of reputable Fund Managers and their investors. The team is responsible for...