Executive Secretary

2 months ago


Hanoi, Vietnam Melia Hanoi Hotel Full time

Executive Secretary (Thư ký Tổng giám đốc)

**Hạn nộp**: 15/02/2023

**Mức lương**: Thỏa thuận
Nộp hồ sơ ứng tuyển
Thông tin cơ bản
Số lượng
1
Nơi làm việc
Quận Ba Đình - Hà Nội
Giờ làm việc
Giờ hành chính
Loại hình
Khách sạn/ Khu căn hộ
Ngành nghề
Hành chính, nhân sự
Vị trí
Trợ lý, thư ký
Cập nhật
17/01/2023 08:29
Mô tả công việc
- Open and sort all incoming correspondence for attention of GM, source information as necessary to enable a prompt and accurate response.
- Screen telephone calls in a pleasant and courteous manner providing information, taking messages or directing calls directly through to GM as appropriate
- Coordinate the activities of the GM through efficient diary management.
- Maintain a logical and up-to-date filing system and archive directory.
- Facilitate the smooth running of the department through adequate supply of materials and equipment.
- Regularly review hotel stationery to ensure in line with Corporate Identity
- Organize travel for the GM, following Hotel Procedures.
- Submit expense claim forms for GM, following Hotel Procedures.
- Ensure that all invoices passed through to GM for signing are backed up with the correct documentation.
- Ensure that all administration and travel invoices for signing are backed up with the correct documentation
- Handle petty cash for the GM
- Attend, for the purpose of taking minutes, and/or organize meetings as required by the GM
- Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate.
- Maximize on the effectiveness of internal/routine meetings by briefing the GM prior to meetings in relation to key agenda points.
- Collate Weekly / Monthly operating reports
- Investigate / alert the GM to concerns in reports as appropriate.
- Compile statistical reports as requested by the GM
- Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel
- To make all the memos relating to the hotel operation to the owner as per request
- To make the meeting minute between the hotel and the owner; to follow all the minute checklists

Quyền lợi được hưởng
- Attractive salary + service charge
- Great training course
- Professional and friendly working environment
- Participate in company's team
- building activities
- Annual Health checkup + Insurance
- Lương và thưởng hấp dẫn
- Đào tạo theo tiêu chuẩn của tập đoàn và khách sạn
- Môi trường làm việc chuyên nghiệp và thân thiện
- Khám sức khỏe định kỳ và các chế độ bảo hiểm
- Các phúc lợi khác

Yêu cầu công việc
- Female, University Degree
- At least 02-03 years of working experience in related field
- Fluent verbal & written English
- Proficient of MS office
- Strong interpersonal, organizational and problem solving skill
- Mature, proactive, result oriented and service mind
- Ability to work under high pressure

Yêu cầu hồ sơ

Sơ yếu lý lịch tự thuật - Công chứng

**Chứng minh thư + Số hộ khẩu**: Công chứng
Văn bằng chứng chỉ (nếu có) - Công chứng

**Ảnh 4*6**: 2 chiếc


  • Company Secretary

    3 weeks ago


    Hanoi, Vietnam DEEP C Industrial Zones Full time

    **Duties/Responsibilities**: - **1. Joint Stock Company**: - To assist the convention of regular and irregular meetings of the SGA&BOM including: - to be the contact point for organizing the SGA&BOM meeting under the request of the BOM chairman; - prepare the agenda, meeting documents, record meeting minutes; - coordinate with legal team on drafting...

  • Secretary of Senate

    4 weeks ago


    Hanoi, Vietnam British University Vietnam Full time

    **Job Description**: British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor. BUV has three main brand drivers: - Offering...

  • Executive Secretary

    4 weeks ago


    Hanoi, Vietnam Marriott International, Inc Full time

    **Job Number** 23156019 **Job Category** Administrative **Location** Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Hanoi, Ha Noi, Viet Nam **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Supports the General Manager and his/her team by assisting on administrative responsibilities....


  • Hanoi, Vietnam SMARTOSC Full time

    Role: Personal Assistant/Secretary to Chairman - Communicate directly, on behalf of Chairman, with the Board of management (BOM), Head of Division/Department (HOD), staff, and others (internals and externals) - Organizing and preparing meeting agenda, taking minutes, creating mailings, presentations, reports for the Chairman and other materials for the...

  • Secretary of Senate

    2 weeks ago


    Hanoi, Hanoi, Vietnam British University Vietnam Full time

    Job Description:British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor.BUV has three main brand drivers:Offering accredited British...

  • Site Admin

    5 days ago


    Hanoi, Vietnam Royal HaskoningDHV Full time

    We’re seeking a Site Secretary to join us at our bustling construction site in Binh Dinh, Vietnam. As a key player, you’ll ensure the seamless execution of our exciting construction projects. **What will you do as our Site Admin / Site Secretary**: - ** Job location**:Binh Dinh, Vietnam - **Employment type**: Full-time employee - **Working hours**: Mon...


  • Hanoi, Vietnam Mövenpick Hotel Hanoi Full time

    **Hạn nộp**: 15/05/2023 **Mức lương**: 8 - 12 triệu Nộp hồ sơ ứng tuyển Thông tin cơ bản Số lượng 1 Nơi làm việc Quận Hoàn Kiếm - Hà Nội Giờ làm việc Giờ hành chính Loại hình Khách sạn/ Khu căn hộ Resort/ Khu Du lịch Ngành nghề Hành chính, nhân sự Vị trí Nhân viên Cập...


  • Hanoi, Vietnam Mövenpick Hotel Hanoi Full time

    **Hạn nộp**: 15/05/2023 **Mức lương**: 8 - 12 triệu Nộp hồ sơ ứng tuyển Thông tin cơ bản Số lượng 1 Nơi làm việc Quận Hoàn Kiếm - Hà Nội Giờ làm việc Giờ hành chính Loại hình Khách sạn/ Khu căn hộ Resort/ Khu Du lịch Ngành nghề Hành chính, nhân sự Vị trí Nhân viên Cập...


  • Hanoi, Vietnam MOVENPICK Full time

    **Company Description** Address: 83A Ly Thuong Kiet Str., Tran Hung Dao, Hoan Kiem, Hanoi Savour the good life at Mövenpick Hotel Hanoi Centre, a five-star hotel located in the central district of Hanoi. Boasting a residential feel in its services and design, the Hotel is primed to welcome business as well as leisure travelers to explore the charm of the...

  • Executive Secretary

    4 weeks ago


    Hanoi, Vietnam Marriott International, Inc Full time

    **Job Number** 24045311 **Job Category** Administrative **Location** Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Hanoi, Ha Noi, Viet Nam VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Enter and retrieve information contained in computer databases using a keyboard, mouse, or...


  • Hanoi, Vietnam Aon Corporation Full time

    Broking Support Executive We're hiring! Aon Vietnam is currently recruiting a Broking Support Executive - Reinsurance to join our team in Hanoi. **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one...

  • Executive Assistant

    3 weeks ago


    Hanoi, Vietnam Công Ty TNHH Thương Mại Mkp Tech Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Secretary: Translate document into English Check all document from Depts before submitting to Mr. Kim Update and convey all info as Mr. Kim’s request Get all documents related to Mr. Kim, his family, his house contract Remind each division and coordinate report, put it on its folder then...


  • Hanoi, Vietnam OMRON Headquarters (HQ) Full time

    **Job Title**:Senior Executive, Human Resources (HR Operations) **Business Company**:OMRON Headquarters (HQ)**Location**:Hanoi, Viet Nam**Employment Type**:Fixed Term**About OMRON** - Founded in 1933, OMRON has come a long way since and has evolved to become an organization committed to creating new social values. Today, In the APAC region, OMRON has a...


  • Hanoi, Vietnam Công Ty TNHH Công Nghệ Melisoft Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Prepare confidential and partnership documents. - Set up and arrange schedule, meetings with Partners, Internal Departments for BOD - Identify and target potential customers through proactive prospecting, lead generation, and networking activities. - Conduct sales presentations and product...


  • Hanoi, Vietnam Marriott International, Inc Full time

    **Job Number** 23117583 **Job Category** Administrative **Location** Sheraton Hanoi Hotel, K5 Nghi Tam 11 Xuan Dieu Road, Hanoi, Ha Noi, Viet Nam **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to...

  • Senior Executive

    2 weeks ago


    Hanoi, Vietnam Adecco Full time

    **Responsibilities**: - Business supports to North Hanoi smart city team. - Admin supports such as general admin work (car/hotel booking, cost settlement, accounting and debit note, document translation, interpretation ), market survey, secretarial job for Dept. GM including interpretation and meeting memo preparation **Experience requirements**: -...

  • HR Specialist

    2 months ago


    Hanoi, Vietnam NavigosSearch Full time

    **What We Can Offer**: 1. Be responsible for the recruitment, induction, training1. Be responsible for the recruitment, induction, training, personnel transfer, resignation and other procedures of employees, establish personnel files, be familiar with the personal abilities of employees, and assist leaders to reasonably arrange the increase and decrease of...

  • HR Specialist

    2 weeks ago


    Hanoi, Hanoi, Vietnam NavigosSearch Full time

    What We Can Offer:Be responsible for the recruitment, induction, training1. Be responsible for the recruitment, induction, training, personnel transfer, resignation and other procedures of employees, establish personnel files, be familiar with the personal abilities of employees, and assist leaders to reasonably arrange the increase and decrease of human...


  • Hanoi, Vietnam công ty liên doanh tnhh berjaya hồ tây Full time

    Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank...


  • Hanoi, Vietnam Talentnet Full time

    $800 - $1,700 - Financial Services RESPONSIBILITIES: Principal Responsibilities: (List major responsibilities in order of importance) - Work as translator at working sessions, meetings between CEO and partners internally and externally; - Translate all important and relevant memos and mail exchanges between CEO and partners as required - Travel when...