Secretary of Senate

Job Description:

British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University.

BUV is rated a 5 Star university of excellence by the world recognised QS accreditor.

BUV has three main brand drivers:

• Offering accredited British and international higher education and training in Vietnam;
• Providing 5star university campuses, learning spaces, and services;
• Including a compulsory personal and social growth program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for undergraduate and graduate programmes.

Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

With a wide network of more than 300 enterprise partners in various fields, and 12-week internship programmes, BUV helps students gain professional knowledge and practical skills to meet employers' requirements as well as be ready to develop their careers immediately after graduation.

Students study at BUV's world class campus in the Ecopark township.

With its state-of-the-art teaching and learning facilities and an iconic design, BUV is recognised as one of the best educational environments in Asia.

• Job Title
• Secretary of Senate
• Post on
• Reports To
• Experience
  POSITION PURPOSE:

The Secretary of Senate is responsible for ensuring audit trail and document management of all decisions by Senate and Committees under the Senate of BUV.

For this reason, the Secretary of Senate will need to have a clear understanding of related law and regulations of Ministry of Education and Training as well as BUV internal policy and procedures to assure compliance.

AREAS OF RESPONSIBILITY:

• Check and assure audit trail is maintained and wellorganised for all documents tabled and approved by Senate and Committees under Senate
• Check and assure accuracy of all documents tabled and approved by Senate and Committees under Senate. Identify any misalignment to Academic Compliance Manager and/or Chair of Senate
• Ensure that all policies and procedures under Senate are followed and all changes go through the approved process with audit trail.
• Develop master plan, schedule and organise regular and irregular meetings of Senate and committees under Senate. The Senate and Committees each shall meet at least 4 times a year, plus irregular meetings and follow up meetings if required.
• Ensure that all meetings of Senate and Committees are minuted and recorded. All action points are closely monitored and follow up by the agreed timeline in the meeting. Highlight to Academic Compliance Manager and/or Chair of Senate if there is any delay or issue.
• Support in the preparation of developing, revision and updating of policies and procedures as discussed in the Senate meetings and as recorded in the minutes.
• Carries out administrative and executive duties to support the Chair and Vice-Chair of the Senate, as appropriate.
• Other as dictated by needs of the Senate and as requested by the Chair of Senate, Academic Compliance Manager and/or the Registrar

POSITION SPECIFICATIONS:

COMPETENCIES _(knowledge, skills, and abilities)_**- Essential _

• Holder of bachelor's degree
• Fluent in English and Vietnamese
• Having experience working in a high regulated environment
• Detail oriented
• Desirable _
• Strong interpersonal and verbal communication skills.
• Strong organisational skills.
• Ability to handle multiple tasks and deadlines with limited supervision

COMPETENCIES (_behavioural)_**- Essential_

• Effective Communication
• Planning & organising
• Problem solving
• Customer & service orientation
• Desirable_
• Creative thinking & innovation
• Relationship building & networking

BENEFITS:

• Competitive salary package (gross)
• Recognition and Reward Programs
• 13th month Tet bonus
• Performance bonuses
• Paid Timeoff (annual leave, sick leave, holidays)
• Healthcare plan (Private premium accident, medical insurance, dental insurance, free assessment to medical suite)
• Business travel insurance
• Onsite fitness and sport center
• Education support for staff and children
• Transportation support
• Flexible working arrangement
• Opportunity to work within a professional and multicultural environment
• Various staff events through the year (outing, yearend party, sport activities and other events recommended by staff committee)

Application

Contact details

Contact Name :
Human Resources Department

Address :
Ecopark township, Van Giang, Hung Yen

Submit Your CV

Contact details:

• Contact Name: Human Resources Department
• Address: Ecopark township, Van Giang, Hung Yen

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