Secretary to Chairman

7 days ago

Hanoi, Vietnam SMARTOSC Full time

Role: Personal Assistant/Secretary to Chairman
- Communicate directly, on behalf of Chairman, with the Board of management (BOM), Head of Division/Department (HOD), staff, and others (internals and externals)
- Organizing and preparing meeting agenda, taking minutes, creating mailings, presentations, reports for the Chairman and other materials for the BOM.
- Research and analyze market and technology trends to advise the BOD
- Assist in Chairman’s business related activities, tasks and projects which include record keeping, liaison, coordination, scheduling, monitoring projects, research and analysis
- Organize and manage the Chairman's calendar and appointments.
- Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff, business partners, and customers
- Work with Government Agencies and Suppliers in the countries with offices to ensure the maintenance of office operations
- Be responsible for internal projects as assigned
- Other tasks as assigned

**Requirements**:
**Essential**:

- Have experience in an Executive Assistant or similar roles
- Fluent in both spoken and written English
- Able to communicate with all levels, assertive and initiative
- Result oriented
- Able to handle multiple tasks
- Aptitude in creative problem-solving
- Commit to be reachable at all times

**Desirable (Good to have)**:

- Experience working in IT industry is a plus
- A degree in Business Administration/Finance/Accounting

**Benefits**:

- Attractive salary package
- Salary review twice a year
- Flexible working hour (Monday to Friday, between 7.30 am - 7.30 pm on staff’s preference)
- Premium health care up to $3,000/year
- Working in professional English environment
- Annual company trip inside or outside Vietnam
- Other fun activities: happy hour, quarterly team building, football club, yoga club, swimming club, charity activities, etc.
- Free entertainment parties: Birthday party, Anniversary party, Sum-up Party, Year-End Party, etc.

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