Executive Secretary

5 months ago

Hanoi, Vietnam Marriott International, Inc Full time

**Job Number** 23156019

**Job Category** Administrative

**Location** Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Hanoi, Ha Noi, Viet Nam

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Management

**JOB SUMMARY**

Supports the General Manager and his/her team by assisting on administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.

**CANDIDATE PROFILE**

**Education and Experience**
- High school diploma or GED; 1 year experience in the administrative assistance, clerical services, or related professional area.

OR
- 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required.

**CORE WORK ACTIVITIES**

**Providing Documentation and Reporting Support**
- Assists managers in preparation of various reports and presentations.
- Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.
- Makes new files, maintains existing files.
- Maintains giveaway/donation files and assists in making reservations.
- Provides administrative support to manager/s and department.

**Supporting Correspondence**
- Composes, produces and signs correspondence on routine matters.
- Produces and distributes correspondence as required.
- Answers department phones.
- Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.
- Sorts and distributes mail.

**Providing Exceptional Customer Service**
- Providing services that are above and beyond for customer satisfaction and retention.
- Ensures the quality, standards and meets the expectations of the customers on a daily basis.
- Attends meetings and communicates with executive and peers as an effort to improve quality of service.

**Additional Responsibilities**
- Ensures VIP amenity requests from GM/DOPS are handled in timely manner.
- Signs for managers and release, with specific permission.
- Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.
- Attends meetings to plan, organize, prioritize, coordinate and manage activities.
- Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.
- Informs and/or updates the executives and peers on relevant information in a timely manner.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be ‘The World’s Gathering Place’. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International.
**Be** where you can do your best work,
**begin** your purpose,
**belong** to an amazing global team, and
**become** the best version of you.

  • Company Secretary

    5 months ago

    Hanoi, Vietnam DEEP C Industrial Zones Full time

    **Duties/Responsibilities**: - **1. Joint Stock Company**: - To assist the convention of regular and irregular meetings of the SGA&BOM including: - to be the contact point for organizing the SGA&BOM meeting under the request of the BOM chairman; - prepare the agenda, meeting documents, record meeting minutes; - coordinate with legal team on drafting...

  • Secretary to Chairman

    5 months ago

    Hanoi, Vietnam SMARTOSC Full time

    Role: Personal Assistant/Secretary to Chairman - Communicate directly, on behalf of Chairman, with the Board of management (BOM), Head of Division/Department (HOD), staff, and others (internals and externals) - Organizing and preparing meeting agenda, taking minutes, creating mailings, presentations, reports for the Chairman and other materials for the...

  • Site Admin

    5 months ago

    Hanoi, Vietnam Royal HaskoningDHV Full time

    We’re seeking a Site Secretary to join us at our bustling construction site in Binh Dinh, Vietnam. As a key player, you’ll ensure the seamless execution of our exciting construction projects. **What will you do as our Site Admin / Site Secretary**: - ** Job location**:Binh Dinh, Vietnam - **Employment type**: Full-time employee - **Working hours**: Mon...

  • Personal Assistant/secretary to General Manager

    5 months ago

    Hanoi, Vietnam MOVENPICK Full time

    **Company Description** Address: 83A Ly Thuong Kiet Str., Tran Hung Dao, Hoan Kiem, Hanoi Savour the good life at Mövenpick Hotel Hanoi Centre, a five-star hotel located in the central district of Hanoi. Boasting a residential feel in its services and design, the Hotel is primed to welcome business as well as leisure travelers to explore the charm of the...

  • Executive Secretary

    5 months ago

    Hanoi, Vietnam Marriott International, Inc Full time

    **Job Number** 24045311 **Job Category** Administrative **Location** Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Hanoi, Ha Noi, Viet Nam VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Enter and retrieve information contained in computer databases using a keyboard, mouse, or...

  • Broking Support Executive

    5 months ago

    Hanoi, Vietnam Aon Corporation Full time

    Broking Support Executive We're hiring! Aon Vietnam is currently recruiting a Broking Support Executive - Reinsurance to join our team in Hanoi. **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one...

  • Sale Executive/executive Secretary to Bod

    5 months ago

    Hanoi, Vietnam Công Ty TNHH Công Nghệ Melisoft Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Prepare confidential and partnership documents. - Set up and arrange schedule, meetings with Partners, Internal Departments for BOD - Identify and target potential customers through proactive prospecting, lead generation, and networking activities. - Conduct sales presentations and product...

  • Executive Secretary to General Manager

    5 months ago

    Hanoi, Vietnam Marriott International, Inc Full time

    **Job Number** 23117583 **Job Category** Administrative **Location** Sheraton Hanoi Hotel, K5 Nghi Tam 11 Xuan Dieu Road, Hanoi, Ha Noi, Viet Nam **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to...

  • Senior Translator Assistant

    5 months ago

    Hanoi, Vietnam Talentnet Full time

    $800 - $1,700 - Financial Services RESPONSIBILITIES: Principal Responsibilities: (List major responsibilities in order of importance) - Work as translator at working sessions, meetings between CEO and partners internally and externally; - Translate all important and relevant memos and mail exchanges between CEO and partners as required - Travel when...

  • Head of Legal

    5 months ago

    Hanoi, Vietnam NavigosSearch Full time

    **What We Can Offer**: - Managing all local legal and regulatory matters (corporate, commercial, intellectual property, labor, litigation, etc.), compliance matters, corporate transactions, corporate secretarial issues, and regulatory affairs. - Developing, implementing and administering the internal Legal and Compliance function to meet the requirements...

  • Personal Assistant

    5 months ago

    Hanoi, Vietnam CHI NHÁNH HÀ NỘI - CÔNG TY CỔ PHẦN SẢN XUẤT VÀ KINH DOANH VINFAST Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Manage the Director's schedule, appointments, and travel arrangements - Prepare and organize documents, weekly/monthly reports, and presentations - Prepare meeting agendas, take meeting minutes, and distribute notes and action items - Handle confidential information with the utmost discretion -...

  • Personal Assistant to Director

    5 months ago

    Hanoi, Vietnam CÔNG TY TNHH DỊCH VỤ TFS Full time

    **Mô tả công việc**: (Mức lương: 15 - 20 triệu VNĐ) - Providing CEO and parties with clear and exact translations of written materials, and interpretations of verbal communication in English and Vietnamese and vice versa - Providing interpretations in the meeting, conferences, on site or daily requested by CEO - Manage meeting minutes of all...

  • Senior Legal Counsel

    5 months ago

    Hanoi, Vietnam Copenhagen Infrastructure Service Company Full time

    _Copenhagen Infrastructure Service Company (CISC) - a company working exclusively for the global fund management company Copenhagen Infrastructure Partners (CIP), is currently looking for a Senior Legal Counsel to join the team in Hanoi, Vietnam._ **The role** CIP has very ambitious growth plans globally and in Asia over the coming years and expects to...