Company Secretary

6 months ago


Hanoi, Vietnam DEEP C Industrial Zones Full time

**Duties/Responsibilities**:

- **1. Joint Stock Company**:

- To assist the convention of regular and irregular meetings of the SGA&BOM including:

- to be the contact point for organizing the SGA&BOM meeting under the request of the BOM chairman;
- prepare the agenda, meeting documents, record meeting minutes;
- coordinate with legal team on drafting meeting minutes, resolution, decision and other documents of the SGA&BOM;
- contact and collect written opinion/votes of members of the SGA&BOM;
- submit for signing SGA&BOM documents;
- manage and archive SGA&BOM documents;
- support in arranging overseas meetings of the SGA&BOM;
- To assist members of the Board of Management to exercise the assigned rights and obligations;
- To assist the company to properly comply with the obligations to provide information and comply with administrative procedures;
- To carry out procedures for registration, amendment and supplementation legal documents of the company;
- To provide information of the SGA&BOM, copy of resolution, meeting minutes of the SGA&BOM to members of the SGA&BOM, Board of Control and Manager when requested;
- To publicize, announce resolutions and decisions of the SGA&BOM to relevant department for execution;
- To handle payment of pittance, travel cost and other benefits for BOM/BOC in line with company charter and regulations- **2. Limited Liability Company**:

- To assist the convention of regular meetings as schedule set up at the beginning of a year and irregular meetings of the including:

- to be the contact point for organizing the BOD/COM meeting under the request of the chairman;
- prepare the agenda, meeting documents, record meeting minutes;
- coordinate with Intertrust (Hong Kong Secretary Company) to prepare meeting minutes, resolution, decision and other documents of the BOD/COM;
- submit for signing BOD/COM documents;
- manage and archive BOD/COM documents;
- for Board meetings of Hong Kong level held in Vietnam, support in arranging meetings with secretarial tasks as mentioned above;
- To carry out procedures for registration, amendment and supplementation legal documents (charter, IRC, BRC and other licenses) of the company;
- To make the Resolution to appoint statutory members of the company in Vietnam.

To provide information of the BOD/COM, copy of resolution, meeting minutes of the BOD/COM to members of the BOD/COM, Controller when requested;

**Requirements**:
Experience required: 5 years or more working in related fields or similar positions.

Major: Law.


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