Admin & Receptionist
2 weeks ago
**Mô tả công việc**:
(Mức lương: Thỏa thuận)
Overview
Admin & Receptionist is accountable for handling reception and administrative duties to efficiently support Manager Office Administration and employees in other Functional units.
Responsibility
1. Reception duties
+ Greet visitors, help them navigate through office to meet/ contact the appropriate hosting employees
+ Answer incoming calls on the switchboard and distributing the calls accordingly and accurately
+ Take messages when the person visitors approach for is not available
+ Handle all in & out courier/express delivery services to relevant departments
+ Make administrative purchases including book flight tickets, flowers, and accommodation; coordinate the company vehicles for employee’s business trips
+ Support Manager Office Management to manage Grab, Taxi and car rental expenses etc.
+ Maintain booking schedule of meeting room in the company office
+ Provide Tea Break for meetings when required
2. Payment and administration duties
+ Make payment, advance payment and other office expenses as assigned by Manager Office Management
+ Support Admin specialist to deliver
**Chức vụ**: Nhân viên/Chuyên viên
**Hình thức làm việc**: Toàn thời gian
**Quyền lợi được hưởng**:
- Chế độ bảo hiểm
- Du Lịch
- Chế độ thưởng
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương
to employees
+ Provide assistance to BOD Office when required
+ Perform other tasks as assigned by Manager Office Management
3. Corporate seal and document management
+ File, monitor and extract in/out documents.
+ Support Admin specialist to check and publish corporate seal on legal document in accordance with company regulation
+ Participate fully 100% in training, internal sharing, communication programs and events organized by Company
+ Ensure 100% compliance without violating to procedures, policies of division/ department and Company.
Deliverables
+ Effectively manage and arrange meeting room booking
+ Timely support in reception and administration task
**Yêu cầu bằng cấp (tối thiểu)**: Cao Đẳng
**Yêu cầu công việc**:
Backgrouynd/ skill
+Associate’s degree or higher in Economics/ Business Administration, Archives - Records Management or related fields
+At least 1 year of experience in administration, customer service, secretary or similar roles
+ Knowledge on administrative and secretarial procedures, document processing software, records management, knowledge on templates and formats standardization
+ Experience in Reception, Events is an advantage
+ Proficient in MS Office and office management software
Specific job skills
+ Good understanding of office management procedures
+ Excellent organizational and time management skills
+ Filing / document management skills (hard/soft copies)
+ Multitasking with the ability to prioritize tasks.
Competencies
+ Analyzing, processing information and decisions making skills
+ Time management and work planning skills
+ Flexibilityskills
+ Communication and interpersonal skills
+ Teamwork skill
Mindsets & behaviors
+ Proactive and agile
+Builds relations
+Optimistic, open-mind
+ Integrity, Professional and Ownership (Core values)
**Yêu cầu giới tính**: Nam/Nữ
**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Lễ Tân (Receptionist)
Cao Đẳng
Không yêu cầu
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