Admin Executive/ HR Admin Executive

3 weeks ago

Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

Professional Enviroment
- Dynamic, supportive team
- 13th-month salary + 14th-month salary

Admin Executive will be responsible for Reception service and to provide a range of administrative support services, as a member of HR & Admin Department, to ensure the efficient and effective day-to-day running of company
- **Front Desk Duties**
- Greet visitors and assist them with company-related enquiries.
- Answer, screen, and forward incoming phone calls
- Ensure reception area and office is tidy with all necessary stationery and material (e.g. pens, forms and brochures).
- Maintain office security by following safety procedures and controlling access via the reception desk
- Perform other clerical receptionist duties such as mailing, filing, photocopying, transcribing, and faxing
- Arrange meeting room and appointment.
- Arrange and manage travel bookings (visa, transportation, accommodation,
- Performance Expectations
- Provide timely, effective, and consistent service to both external and internal stakeholders.
- Positive feedback from shareholders.
- **Admin Duties**
- Take charge of purchasing office supplies, coordinates with agency/suppliers to get quotations depending on the needs of business. Manage and evaluate supplier: car rental, maintenance, IT...
- Coordinate rental cars and taxi-cards for employees as necessary.
- Arrange meeting room and appointment.
- Arrange and manage travel bookings (visa, transportation, accommodation,...) for employees (except technical service team) and guests
- Assist with tracking Admin budget and expenses.
- Support expat affairs (housing, transportation, visa, work permit,
- temporary resident card, etc).
- Prepare the monthly report and payment requests for telephone, internet,
- transportation, stationery, taxi, etc.
- Liaise with the health care insurance company to follow up health care and
- personal accident claims for employees.
- Other tasks assigned by HR & Admin Manager.
- Performance Expectations
- Employee feedback and observations.
- All tasks are completed within established timeframes, high standard including accuracy and efficiency standards.
- Admin expenses are under controlled, in budget and limits.

**Requirements**:

- Degree: University bachelor’s degree in business administration, English...
- 3 - 4 years secretarial and/or administrative working experience in a similar role is a plus.
- Experience in the international environment.
- Fluent in English Language, both spoken and written.
- Good physical outlook with excellent interpersonal skills, a pleasant personality.
- Able to learn and put into practice new skills and knowledge.
- Able to work as part of a team and without supervision

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