HR Admin Executive

3 weeks ago

Ho Chi Minh City, Vietnam Visily Full time

Visily is an AI-powered UI design software started from KMS Labs, the startup incubation arm of KMS Technology. Our team consists of technology entrepreneurs who have built successful product companies from scratch:

- ** QASymphony** - test management platform, merged with Tricentis, valued at $2B
- ** Kobiton** - mobile testing platform, raised $34M with over 60K customers
- ** Katalon** - test automation platform, raised $27M with over 1M users

Work with us if you are:

- ** Hungry**. You are ambitious and want to be part of a high-impact startup.
- ** Versatile**. You are able to wear multiple hats on a regular basis.
- **Result-oriented**. You are fanatical about getting things done.
- ** Purpose-driven**. You want to commit to a mission and the team that is behind it.

**Responsibilities**:
We are seeking a motivated HR Admin Executive to join our team. As an HR Admin Executive, you will work closely with our HR department to support various administrative tasks and play a pivotal role in coordinating and executing various HR events and initiatives aimed at enhancing employee engagement, satisfaction, and well-being. Below are some key responsibilities expected of you:

- Collaborate with HR team members to conceptualize, plan, and execute engaging HR events and initiatives
- Coordinate event logistics, including venue selection, catering, transportation, accommodations, and equipment setup
- Maintain accurate records of event expenses, budgets, and invoices, ensuring adherence to financial guidelines
- Manage and coordinate office operations, including maintaining office supplies, equipment, and facilities
- Maintain accurate records and databases, including contact lists, inventory, and expense reports
- Assist with HR-related tasks, such as onboarding new employees, maintaining personnel records, and coordinating training sessions

**Qualifications**:

- Bachelor's degree in Human Resources, Business Administration, Marketing, Communications, or a related field
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize tasks effectively
- Adaptability and flexibility to thrive in a fast-paced and changing environment
- Positive attitude, proactive approach, and willingness to take on new challenges
- Prior experience in event planning or hospitality is a plus

**Perks You'll Enjoy**:

- Build a global SaaS product with a talented team who built large-scale systems at Google, QASymphony, Katalon, Kobiton, etc.
- Competitive salary and many benefits, including health insurance, flexible hybrid working mode
- Beautiful office in HCMC with unlimited coffee & snacks.

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