Senior HR Executive

7 months ago


Ho Chi Minh City, Vietnam Pepperl+Fuchs Full time

**You want to make your ideas reality **
and extend your limits at the same time?

Then you've come to the right place We can offer you plenty of space for your ideas, excellent development possibilities and exciting challenges.

In automotive production, water treatment plants or chemical systems - around the world, electronic sensors and automation components by Pepperl+Fuchs guarantee smooth and safe operations. We know that dedicated and highly motivated employees are crucial to our success. As we want to continue growing, we hope to find, as soon as possible, for our subsidiary in **Vietnam **a

**Senior HR Executive (General HR Admin)**:
**Job Purpose**:

- To act as the first point of contact for HR-related queries from employees
- To provide an effective HR services to employees
- To ensures all admin tasks are completed fully and on time

**Major Accountabilities**:
**Canteen service**:

- Follow up validity of canteen contract with vendors and keep update to HRM to renew before expired day at least 3 months in advance
- Collect feedback of lunch/ meals from the employees and work with the vendors to settle all complaints
- Keep management team informed of relevant issues at Canteen
- Develop, implement and manage the procedure to deliver food services
- Assist the quality management of food; and the compliance with sanitation, hygiene, health and safety legislation, etc.
- Maintain a clean and orderly kitchen, and ensure Canteen is kept in hygienic manner and follow safe food handling practices
- Assist the catering of company events as required
- Manage to top-up card for employees available to use latest by 5AM on the first day of the month, as well as for the night-shift employees

**Healthcare Insurance**
- Follow up validity of the healthcare insurance contract and keep updating to HRM to renew before expired day at least 4 months in advance
- Collect claim forms and documents from employees and check carefully to make sure all required documents are fully submitted before sending it to person in charge of the insurance vendor
- Update any new policies relating to healthcare insurance and public to all relating employees on time
- Cooperate with the insurance vendor to organize one health talk per quarter
- Support actively the employees for any claim issues

**Administrative tasks and service to expat**:

- In charge of in - out postal activities of the company; ordering pure water, milk and payment settle; company shuttle buses arrangement...
- Manage to order/control uniforms and tools including checking stock to make sure the stock is available as history demands, contributing as the Company’s process
- Control P+F Dollar including checking stock, ordering and contributing as the Company’s process
- Support onboarding activities, such as conducting plant tour for new staffs
- Prepare a letter of recommendation for employee going for oversea business trip as requested
- Assist HR department in operators disciplinary actions

**Monthly HR report**:

- Update and report staff movement (increasing and decreasing), turnover report... as template
- Update the Organization chart whenever arising changes and upload on the Intranet
- Prepare HR reports to Governments as requested

**Others**:

- Collect yearly performance appraisal result of Operator and Worker from the Production and Warehouse and key in the excel file
- Do other tasks as assigned by HRM

**Job Specification**:

- Education background: a Bachelor’s degree in HR, Business Administration, and/or relevant major
- Years of experience: From 3-5 years' experience doing general affairs in MNC organizations (in manufacturing companies is preferable)
- Language: Business English (equivalent IELTS 5.5 or TOEIC 650 is preferred)
- Good communication skills, organizational abilities, and computer skills (Excel, Word, PowerPoint, Pivot table, etc.)
- Basic knowledge of VN Labour law
- Flexible and willing to learn at all times
- Able to present information in forms, tables, and spreadsheets, etc.

**Have we piqued your interest?


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