Secretary to Board of Representative

2 weeks ago


Ho Chi Minh City, Vietnam Dragon Capital Full time

**Position**: Secretary to Board of Representative

**No. of vacancy**: 1

**Department**: Investment Service

**Work location**: Ho Chi Minh Office, Me Linh Point, 2 Ngo Duc Ke, District 1, HCMC
Key Responsibilities
A. Duties Specific to a Secretary of the Board of representative:
Plan to organize quarterly meetings of the Board of Representative (BoR).
Prepare and coordinate with other departments to prepare required documents for the meetings of BoR
Organize meetings of BoR
Keep record of BoR’s meeting minutes and resolutions.
Communicate with members of BoR to get approval for fund deals which are under the authority of BoR and distribute the approval to relevant parties.
Keep personal records of all Board members.
Other administrative tasks required by BoR.
B. Duties Specific to organize annual general meetings (AGM) and extra-ordinary general meetings (EGM) of the fund’s investors:
Plan to organize AGM/EGM
Prepare and coordinate with other departments to prepare required documents for AGM/ EGM
Coordinate with relevant departments to organize AGM/EGM.
Proceed relevant jobs resulted from AGM/EGM’s
Keep record of minutes and resolutions of AGM/EGM
Distribute resolutions of AGM/EGM to relevant person.
C. Duties specific to KYC/CDD
Follow up third parties’ periodic CDD review on DCVFM
Attend KYC and annual/periodic CDD check by potential and existing investors and third parties of DCVFM’s funds
Experience required
Bachelor’s degree in major of Law.
5 years of relevant experience. having experience in the role Secretary to Board of Directors, or Legal Officer/Admin,is an advantage.
Good organizational skill.
Strong interpersonal & multi-tasking skills.
Strong problem-solving skill.
Excellent communication skill.
Good command of English.



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