Executive Secretary

3 days ago


Ho Chi Minh City, Vietnam Công Ty TNHH Smavt International Full time

**Mô tả công việc**:
(Mức lương: 11 - 22 triệu VNĐ)

Job brief

We are looking for a competent Executive Secretary. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

**Responsibilities**:

- Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping and inventory management
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Act as a translator during the meeting and also support the document translation as well.
- Other tasks assigned

**Chức vụ**: Nhân viên/Chuyên viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
Attractive Salary & Bonus

Insurance plan, leave & 13th month allowance under provisions of the labor law in Vietnam

Company laptop & phone for all employees

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:
Requirements and skills
- Vietnamese Nationality, and fluent in English or Chinese
- Self-motivated and performance driven, and also a team player
- Proficient in MS Office and "back-office" software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field
- Interested in beauty industry is a plus

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Thư Ký

Trung cấp - Nghề
Không yêu cầu


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