Officer - Administration

3 weeks ago


Hanoi, Vietnam IRRI Education Full time

**About IRRI**

The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.
Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

**Job Purpose**
Under the general supervision of the Partnership, Project Coordination and Office Operation Manager, the Officer - Administration is responsible for managing administrative matters, coordinating events, and providing administrative support for IRRI Vietnam Office and hosted organizations.

**This position will be based at the IRRI Office in Hanoi Vietnam, and may only be filled by permanent citizens of Vietnam.**
**Roles and Responsibilities**
- Ensure compliance with IRRI's policies and procedures in administrative processes related to event coordination
- Coordinate logistics for meetings, workshops, and other events, ensuring all arrangements are made timely and accurately
- Maintain accurate and up-to-date records of administrative transactions and communications related to events
- Provide administrative support for translation and interpretation activities by translating documents and materials, organizing interpretation schedules, maintaining accurate records, managing correspondence related to translation projects, and ensuring all materials are properly prepared and distributed.
- Communicate effectively with internal and external stakeholders to address administrative concerns and requirements
- Collaborate with event organizers to ensure successful planning and execution of events
- Coordinate with the HQ Administration team to align with organizational policies and procedures
- Recommend new measures or procedures to enhance administrative efficiency and service quality
- Organize and oversee logístical arrangements for internal and external events, including venue setup, catering, and technical support
- Maintain records of all administrative activities, ensuring they are orderly, easily retrievable, and complete
- Provide timely and accurate administrative reports to management as required
- Assist in the preparation and submission of administrative budgets and expenditure reports
- Ensure the timely delivery of translated documents and materials to guarantee that all stakeholders receive the necessary documents and materials promptly and accurately
- Respond promptly to inquiries from staff, visitors, and stakeholders, providing necessary information and resolving issues as needed
- Assist in the annual physical inventory count of office assets

**Qualifications**
- Bachelor’s degree in Business Administration, Management, or related field
- Minimum of 2 years relevant experience in office administration, event coordination, or related field

**Skills Required** Mandatory**
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Attention to detail and high level of accuracy in work

**Preferred**
- Master’s degree in business administration, Management, or related field
- Experience working with international organizations or donor-funded projects
- Knowledge of event management software
- Fluency in Vietnamese and English languages
- Core Competencies

**IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances.**

**Join our team and be part of our story**

This position will remain open until filled.

Job Reference: HQ01712


  • Office Administrator

    2 weeks ago


    Hanoi, Vietnam Công Ty TNHH Navitas Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Overview and Objectives of the Position: The Office Administrator will support the day-to-day running of the office by providing a wide range of operative and administrative services that cover administrations, IT and property support services, and the interaction with the specialist teams and...

  • Office Administrator

    3 weeks ago


    Hanoi, Vietnam vietnam beverage company limited Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Office Administrator**: - **Mã tin đăng: 3283015**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng chúng...


  • Hanoi, Vietnam Công Ty TNHH Janakuasa Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Arrange and book air tickets, accommodation, transportation according to the business schedule of everyone in Hanoi office. Solve arising problems related to ticket exchange, ticket refund... ; 2. In charge of preparing documents for Admin’s debt payment for suppliers and following them; 4....


  • Hanoi, Vietnam AIG Full time

    Who we are American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and jurisdictions. These diverse...


  • Hanoi, Vietnam ICRAF Full time

    **World Agroforestry Centre - Vietnam Office** **Recruitment of Administrative Officer (Re-post)** **About our organization** The World Agroforestry Centre (also known as the International Centre for Research in Agroforestry or ICRAF) is anindependent research institution which generates science-based knowledge about the complex role which trees play...


  • Hanoi, Vietnam Oxfam Novib Full time

    That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from...


  • Hanoi, Vietnam British University Vietnam Full time

    **Job Description**: British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor. BUV has three main brand drivers: - Offering...


  • Hanoi, Vietnam British University Vietnam Full time

    **Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor, and is also...


  • Hanoi, Vietnam FIND Full time

    **VACANCY ANNOUNCEMENT** **About FIND**: FIND, the global alliance for diagnostics, with headquarter based in Geneva, Switzerland,seeks to ensure equitable access to reliable diagnosis around the world. We connect countries and communities, funders, decision-makers, healthcare providers and developers to spur diagnostic innovation and make testing an...

  • Back Office Staff

    2 weeks ago


    Hanoi, Vietnam NavigosSearch Full time

    **What We Can Offer**: - Bonus Navigos Search's Client is a Japanese new company located in Hoan Kiem, Hanoi is looking for Back Office Staff **Responsibilities**: 1/ Accounting Tasks: - Execute financial settlements of accounts in compliance with company policies and regulations. - Manage the documentation process for all financial transactions. -...


  • Hanoi, Vietnam RMIT University Full time

    Overview: RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a...


  • Hanoi, Vietnam Oxfam Novib Full time

    **JOB DETAILS**: **LOCATION**:Hanoi, Vietnam **CONTRACT TYPE**:2 years with possible extension **INTERNAL JOB GRADE**:E1_**DEPARTMENT and TEAM**:Programme - Oxfam in Vietnam **ANNUAL SALARY**: VND 212,896,577- VND 332,372,701 **HOURS (FTE)**:37.5/week **COMMITMENT TO DIVERSITY AND INCLUSION** We are committed to ensuring diversity and gender equality...


  • Hanoi, Vietnam ICMP Full time

    **Organization profile** Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. Be part of a growing international organization that is dedicated to tackling this global challenge. The International Commission on Missing Persons (ICMP) is a...

  • Administrator

    3 weeks ago


    Hanoi, Vietnam PDC Vietnam JSC Full time

    *Responsibilities; - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/ travel arrangements/ appointments etc. for the office manager - Support accounting procedures (create estimate, invoice correspondence...

  • Administrative Clerk

    4 weeks ago


    Hanoi, Vietnam TechBridge Market Full time

    If you are passionate about playing a key role in the success of a multi-disciplined consulting firm , we want to hear from you! Our client is a well-established brand in the Business Consulting and Services Industry and is now looking for a passionate and driven **Administrative Clerk **to join their team. This is an exciting opportunity to expand your...


  • Hanoi, Vietnam TechBridge Market Full time

    **Job Information**: Workplace - On-SiteIndustry - Business Consulting and ServicesCity - HanoiState/Province - No valueCountry - VietnamZip/Postal Code - 000000- If you are passionate about playing a key role in the success of a multi-disciplined consulting firm, we want to hear from you!- Our client is a well-established brand in the Business Consulting...


  • Hanoi, Vietnam Công ty TNHH MTV Nhà máy May Mặc Đức Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Providing administrative services for the project, particularly in the areas of event management, contracting, procurement and accounting; Support the projects in procurement of goods and services in line with GIZ's rule and regulations; Manage and monitor all contracts within the Agriculture Unit,...

  • Administration Intern

    2 weeks ago


    Hanoi, Vietnam Công Ty TNHH Janakuasa Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Arrange and book air tickets, accommodation, transportation according to the business schedule of everyone in Hanoi office. Solve arising problems related to ticket exchange, ticket refund... ; 2. In charge of preparing documents for Admin’s debt payment for suppliers and following them; 4....


  • Hanoi, Vietnam United Nations Full time

    The UN Secretary-General launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals (SDGs). As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an empowered...


  • Hanoi, Vietnam Công ty Liên doanh TNHH Crown Saigon Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Overall responsibility for general administration including: - Switchboard and facsimile operations - Visitors reception - Mail and courier operations. - Secretariat support. - Office files maintenance and update. - Telephone card, telephone system. Office administration, such as: - Office...