Programme Administrative Officer
5 months ago
**JOB DETAILS**:
**LOCATION**:Hanoi, Vietnam
**CONTRACT TYPE**:2 years with possible extension
**INTERNAL JOB GRADE**:E1_**DEPARTMENT and TEAM**:Programme - Oxfam in Vietnam
**ANNUAL SALARY**:
VND 212,896,577- VND 332,372,701
**HOURS (FTE)**:37.5/week
**COMMITMENT TO DIVERSITY AND INCLUSION**
We are committed to ensuring diversity and gender equality within our organization.
Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. There are currently 21 member organizations working in 87 countries. We have a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.
Oxfam in Vietnam believes that a reduction in poverty, injustice, and inequality will occur through the interaction between active citizens, accountable states and responsible private sector and that it is fundamental to Vietnam’s development. Oxfam in Vietnam aims to influence the current growth-based development model to shift to a Human Economy Development Model, putting people and the planet before profits.
**JOB PURPOSE**:
The Programme Administrative Officer ensures the effective and efficient support of the administrative process of the assigned projects.
**ROLE REPORTS TO**
Senior Programme Manager
**ROLES REPORTING TO THIS POST**
N/A
**BUDGET RESPONSIBILITY
N/A
**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**:
- Provide support as requested in preparation for program documentation and correspondence in the framework of the project cycle of Oxfam in Vietnam or requirements of the back donor;
- Arrange and monitor the (administrative) processes of the programs in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;
- Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;
- Prepare all relevant Oxfam meetings/workshops. If needed, to record action points and/or write the minutes, and to monitor their follow-up;
- Provide secretarial, administrative and organization support to assigned programs;
- Organize all duty arrangements (including hotel, transport and assisting with visas) of colleagues of the project and /or other visitors travelling to and from the field;
- Provide translation and interpretation supports to program activities.
**PERSON SPECIFICATION**:
**Most importantly, every individual at Oxfam International Secretariat needs to be able to**:
- **Live our values of **INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY **(read more about these **here**)**:
- **Ensure you commit to our** ORGANIZATIONAL ATTRIBUTES **(including adhering to the Code of Conduct)**:
**2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.**
**EXPERIENCE, KNOWLEDGE & COMPETENCIES**:
- Completed an education in secretarial, administrative or economic direction;
- Proven secretarial, administrative and organizational work experience;
- Excellent oral and written command of English and Vietnamese;
- Good computer skills and experience with SAP or other computerized information systems;
- A proactive attitude and you work systematically, you know to separate major and minor issues are accurate;
- Good interpersonal and communication skills and you are a team player;
- A flexible, customer-focused attitude.
- Self-Awareness
- Mutual accountability
**Relationship buildingKey Attributes**:
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.**Other qualities**:
- Demonstrated ability to work in multi-cultural and multi-sectoral teams, collaborative attitude.
- Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting new approaches and ways of working with other.
**SAFER RECRUITMENT**:
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation
and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults.
Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority
on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment
terrorism finance checks.
**APPLYING**:
Fresh graduates who are passionate to learn and experiences about development sector are highly motivated to
-
Programme Intern
5 months ago
Hanoi, Vietnam Oxfam Full time**JOB DETAILS** **LOCATION**:Hanoi, Vietnam **INTERNSHIP LENGTH**:1 year **INTERNAL JOB GRADE**:N/A **DEPARTMENT and TEAM**:Goal 2 **Stipend**: We provide a monthly stipend plus accident and health insurance **HOURS (FTE)**: Full-time (1FTE) **COMMITMENT TO DIVERSITY AND INCLUSION** We are committed to ensuring diversity and gender equality within...
-
Programme Officer
5 months ago
Hanoi, Vietnam Oxfam Novib Full time**JOB DETAILS**: **LOCATION: Hanoi, Vietnam, **with frequent travel. **CONTRACT TYPE: fixed term, 18 months with possible extension **INTERNAL JOB GRADE**: D1_**DEPARTMENT and TEAM: Programme - GOAL 2** **ANNUAL SALARY**: VND 396,956,547 - VND 635,130,475 **HOURS (FTE): 37.5** **COMMITMENT TO DIVERSITY AND INCLUSION** We are committed to ensuring...
-
Senior Administrator, Course Office
5 months ago
Hanoi, Vietnam British University Vietnam Full time**Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor, and is also...
-
Programme Intern
6 months ago
Hanoi, Vietnam Oxfam Novib Full time**JOB DETAILS**: **LOCATION**:Hanoi, Vietnam **INTERNSHIP LENGTH**:1 year **STARTING TIME: N/A**_**DEPARTMENT and TEAM**:Goal 3 **Stipend**:We provide monthly stipend plus accident and health insurance **HOURS (FTE): Full time** **COMMITMENT TO DIVERSITY AND INCLUSION** We are committed to ensuring diversity and gender equality within our...
-
Programme Intern
5 months ago
Hanoi, Vietnam Oxfam Novib Full time**JOB DETAILS**: **LOCATION**:Hanoi, Vietnam **INTERNSHIP LENGTH**:1 year **STARTING TIME: N/A**_**DEPARTMENT and TEAM**:Goal 2, JIFF project **Stipend**:We provide monthly stipend plus accident and health insurance **HOURS (FTE): Full time** **COMMITMENT TO DIVERSITY AND INCLUSION** We are committed to ensuring diversity and gender equality within our...
-
M&e Intern
6 months ago
Hanoi, Vietnam United Nations Development Programme (UNDP) Full time**M&E Intern**: **Location**: - Hanoi, VIET NAM**Application Deadline**: - 03-Sep-23 - **(Midnight New York, USA)** **Time left**: - 9d 13h 54m**Type of Contract**: - Internship**Post Level**: - Intern**Languages Required**: - English**Background**: In UNDP Viet Nam Country Office, the Monitoring and Evaluation (M&E) is a cross-cutting and quality...
-
Cbo Protocol
5 months ago
Hanoi, Vietnam United Nations Development Programme (UNDP) Full time**LOCATION**: Ha Noi, VIET NAM **TYPE OF CONTRACT**: Internship **STARTING DATE**: **APPLICATION DEADLINE**: 05-Feb-24 (Midnight New York, USA) **POST LEVEL**: Intern **DURATION OF INITIAL CONTRACT**: **TIME LEFT**: 13d 14h 53m **LANGUAGES REQUIRED**: English **EXPECTED DURATION OF ASSIGNMENT**: 6 months **Background**: The UN Common Back Office (CBO)...
-
Cbo Service Desk Intern
5 months ago
Hanoi, Vietnam United Nations Development Programme (UNDP) Full time**LOCATION**: Ha Noi, VIET NAM **TYPE OF CONTRACT**: Internship **STARTING DATE**: **APPLICATION DEADLINE**: 05-Feb-24 (Midnight New York, USA) **POST LEVEL**: Intern **DURATION OF INITIAL CONTRACT**: **TIME LEFT**: 13d 14h 53m **LANGUAGES REQUIRED**: English **EXPECTED DURATION OF ASSIGNMENT**: 6 months **Background**: The UN Common Back Office (CBO)...
-
Cbo Service Desk Intern
6 months ago
Hanoi, Vietnam United Nations Development Programme (UNDP) Full time**CBO Service Desk Intern**: **Location**: - Hanoi, VIET NAM**Application Deadline**: - 11-Aug-23 - **(Midnight New York, USA)** **Time left**: - 9d 7h 54m**Type of Contract**: - Internship**Post Level**: - Intern**Languages Required**: - English**Expected Duration of Assignment**: - 6 months**Background**: The UN Common Back Office (CBO) provides...
-
Cbo Protocol
6 months ago
Hanoi, Vietnam United Nations Development Programme (UNDP) Full time**CBO Protocol & Admin Intern**: **Location**: - Hanoi, VIET NAM**Application Deadline**: - 11-Aug-23 - **(Midnight New York, USA)** **Time left**: - 9d 7h 54m**Type of Contract**: - Internship**Post Level**: - Intern**Languages Required**: - English**Background**: The UN Common Back Office (CBO) provides operational support services to the UN...
-
Assistant Intern to Deputy Resident Representative
5 months ago
Hanoi, Vietnam United Nations Development Programme (UNDP) Full time**LOCATION**: Ha Noi, VIET NAM **TYPE OF CONTRACT**: Internship **STARTING DATE**: **APPLICATION DEADLINE**: 26-Jun-24 (Midnight New York, USA) **POST LEVEL**: Intern **DURATION OF INITIAL CONTRACT**: **TIME LEFT**: 7d 13h 54m **LANGUAGES REQUIRED**: English **EXPECTED DURATION OF ASSIGNMENT**: **Background**: On the ground in about 170 countries and...
-
Officer - Administration
5 months ago
Hanoi, Vietnam IRRI Education Full time**About IRRI** The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the...
-
Admin and Logistic Officer
5 months ago
Hanoi, Vietnam HI Full time**Place**: Hanoi, Vietnam **Type of contract**: Short - term contract **Starting date**: As soon as possible **Job description** **Admin and Logistic Officer (temporary)** **Mission**:Ensure management of the programme’s Admin and logistics at Hanoi Office **Reports to**: Country Logistics Manager **Responsibilities**: **_ Responsibility 1: Ensuring...
-
Administration Officer
6 months ago
Hanoi, Vietnam Công Ty TNHH Janakuasa Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Arrange and book air tickets, accommodation, transportation according to the business schedule of everyone in Hanoi office. Solve arising problems related to ticket exchange, ticket refund... ; 2. In charge of preparing documents for Admin’s debt payment for suppliers and following them; 4....
-
Officer, Course
6 months ago
Hanoi, Vietnam British University Vietnam Full time**Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also...
-
Administrative Specialist
5 months ago
Hanoi, Vietnam Công ty TNHH MTV Nhà máy May Mặc Đức Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Providing administrative services for the project, particularly in the areas of event management, contracting, procurement and accounting; Support the projects in procurement of goods and services in line with GIZ's rule and regulations; Manage and monitor all contracts within the Agriculture Unit,...
-
Deputy Head of Who Office
5 months ago
Hanoi, Vietnam cinfo Full timeCOMPANY PRESENTATION WHO began when our Constitution came into force on 7 April 1948 - a date we now celebrate every year as World Health Day. We are now more than 7000 people from more than 150 countries working in 150 country offices, in 6 regional offices and at our headquarters in Geneva. - Our primary role is to direct and coordinate international...
-
Electronics Programmer
5 months ago
Hanoi, Vietnam TRI7 Solutions, Inc. Full time**ELECTRONICS PROGRAMMER** This position holder does the process of designing, writing, testing, debugging and maintaining the source code of the system that produces a certain desired customization. Ø Designing, inspecting, testing and updating electronic systems, components, equipment and software Ø Liaising staffs (IT and Technical), other...
-
Officer, Marketing Operations
5 months ago
Hanoi, Vietnam British University Vietnam Full time**Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor, and is also...
-
Officer, Admissions Office
5 months ago
Hanoi, Vietnam British University Vietnam Full time**Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor, and is also...