Administration Assistant

3 weeks ago

Hanoi, Vietnam Newborns Vietnam Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)

Adminstrative tasks:

- Manage the administration work of the medical and nursing programmes:
booking flights, accommodation, restaurant, airport pick up, daily travel to the

hospital(s) and general logístical support
- Manage the administration work of the office: petty cash, order of stationery and

items, arrange printing/delivery of documents/letters and etc, and ensure the

office always looks clean and tidy

hospital international officers.
- Send out standard letters and information to new and returning volunteers
- Prepare welcome packs for the teaching team, (includes detailed information on

what to bring/insurance)
- Ensure that all incoming teaching team leaders have a local phone and manage

prepayment

NBV JD & PS AdA 221219 2
- Ensure that a team member is available to welcome volunteers and that the

accommodation is prepared
- Arrange meeting schedules for the medical and nursing education programmes as

requested. Preprare room & facilities for meeting
- Manage the submission of our sports events permits
- Arrange Zoom medical and nursing training on line meetings - provide links to the

participant, download the recordings and file in dropbox
- Arrange ZOOM meetings for Newborns team, Newborns Review Group and Board

meetings as required and update the schedule on Newborns working calendar,
- Troubleshoot daily operational and administrative problems and issues

Filling Tasks
- Maintain record of flights, daily transport and accommodation costs and allocate

to specific programmes.
- Check monthly airport and daily transport costs and verify cost to the used

vouchers and confirm for payment.
- File systematically, all programme correspondence, reports, project minutes and

other documents to enable easy retrieval and reference
- Check receipt of all documents from the teaching team that are required for

nursing and medical teaching in Vietnam, keep accurate record.
- Perform other tasks as allocated by the Programme Director.

Translation Tasks
- Bi lingual translation of publicity materials, brochures, programme documents,

Coordination/Supporting Tasks
- Assist with preparing and cheking the stock before and after events
- Helping at the Newborns stand at events
- Upload provided posts on NBV facebook/website

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
The wage agreements in interview.
Able to work in an active and professional working environment.
Insurance and Paid-leaves as required by Labor Law.

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:

- Over 3-5 years experience in similar position.
- Must be fluent English speaking, with good verbal and written translation skills.
- Must have good communication and interpersonal skills
- Must be proficient in Microsoft Office (word, Excel, PowerPoint, Outlook) suite,

capability in data base (Access, File Make Pro) and desktop publishing packages

would be an advantage.
- Must understand diplomacy, patient confidentiality, and be honest, patient, hard

working, enthusiastic and a good team player,
- Must have a “can do” attitude, be mature and flexible, self motivated, enthusiastic

and a good team player,
- Willing and able to travel
- Applications must be presented in English

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Lễ Tân (Receptionist)

Trung cấp - Nghề
Không yêu cầu

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