Wvv Administrative Assistant

3 weeks ago


Hanoi, Vietnam World Vision Perú Full time

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories

Employee Contract Type:
Empleado de Plazo Determinado (duración determinada)

**Job Description**:
PURPOSE OF POSITION:

- To support World Vision Vietnam in maintaining effective reception and admin services.
- To provide assistance to the Administrative Officer.

MAJOR RESPONSIBILITIES

Reception (60%)
- All incoming telephone calls are answered in the courteous and professional manner to concerned staff and visitors.
- Cordial greetings are demonstrated to all visitors, ensure they are well-served and maintain the visitors’ logbook accurately.
- Maintain the mail out going register/ records properly.
- Receive all in-coming mail pouches, post office mail, newspapers and other deliveries as well as distribute appropriately and maintain the in-coming mail register.
- Ensure the reception area is well maintained, clean and tidy through coordination with relevant parties.
- Manage and coordinate the meeting room registration.
- Maintain proper inventory for all office supplies: stationery, kitchen stuffs and etc and raise purchase requisition accordingly
- Monitor the janitorial work to ensure the office, meeting rooms and pantry always neat and clean.

Administration (35%)
- Arrange logistics for staff’ business trips, visitors’ and events in Hanoi such as booking air tickets, transportation and hotel.
- Create purchase request on system to purchase office supplies
- Prepare and submit admin monthly payments relating to EMS, transportation, office renting, air tickets, hotel, and office supplies etc. to Finance Dept. on time and ensure proper cost charges to departments/Aps
- Carry out any other administrative tasks assigned by supervisor
- Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV

Others (5%)
- Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV
- Other tasks assigned by the manager to the team performance

JOB REQUIREMENTS
- At least 1 year in similar positions, preferably in NGO field
- College or bachelor degree in any field
- Good command in English
- Carefulness, proactiveness, hardworking and detail oriented
- Willingness to learn and grow
- Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to children and communities.
- Basic understanding of and experience in development/humanitarian works would be an advantage
- Knowledge of computer (Microsoft Word and Excel), and office machine such as Fax, Telephone system, photocopier, and others as an advantage.
- Attention to detail

Applicant Types Accepted:



  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Administrative Assistant in Na Hang Area Program, Tuyen Quang** **_ Work base: Na Hang district, Tuyen Quang province_** For detailed Job advertisement, Job description please find on WV Vietnam's career page: WVV Administrative Assistant in Na Hang Area Program, Tuyen Quang **TERMS OF REFERENCE** **WORK CONTEXT /...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Administrative Assistant in Lam Binh Area Program, Tuyen Quang** **_ Work base: Lam Binh district, Tuyen Quang province_** For detailed Job advertisement, Job description please find on WV Vietnam's career page: WVV Administrative Assistant in Lam Binh Area Program, Tuyen Quang **TERMS OF REFERENCE** **WORK CONTEXT /...


  • Hanoi, Vietnam World Vision Perú Full time

    With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s...


  • Hanoi, Vietnam Tổ chức Tầm nhìn thế giới tại Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) WORK CONTEXT / BACKGROUND World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision (WV) helps all who are in need, regardless of their religion, race,...


  • Hanoi, Vietnam Tổ chức Tầm nhìn thế giới tại Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Job Purpose: - To support World Vision Vietnam in maintaining effective reception and filing system - To provide assistance to the Government Relations and Administrative Officer. Major purpose: 1. Reception: - All incoming telephone calls are answered in the courteous and professional manner to...

  • Temporary Accountant

    3 weeks ago


    Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Temporary Accountant (1-year contract)** - Work base: Hanoi For detailed Job advertisement, Job description please find on World Vision Vietnam's career page: WVV Temporary Accountant (1-year contract) - Head Quarter (wvi.org.vn) **TERMS OF REFERENCE** **WORK CONTEXT / BACKGROUND** World Vision is a Christian relief and...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Bookeeper in Lac Son Area Program, Hoa Binh province** **_ Work base: Lac Son district, Hoa Binh province_** For detailed Job advertisement, Job description please find on WV Vietnam's career page: WVV Bookkeeper in Lac Son Area Program, Hoa Binh **TERMS OF REFERENCE** **WORK CONTEXT / BACKGROUND** World Vision is a...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Senior Finance Officer** - Work base: Hanoi For detailed Job advertisement, Job description please find on World Vision Vietnam 's career page: WVV Senior Finance Officer - Head Quarter - World Vision Vietnam (wvi.org.vn) **TERMS OF REFERENCE** **WORK CONTEXT / BACKGROUND** World Vision is a Christian relief, development...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Senior Finance Officer** - Work base: Hanoi For detailed Job advertisement, Job description please find on World Vision Vietnam's career page: WVV Senior Finance Officer **TERMS OF REFERENCE** **WORK CONTEXT / BACKGROUND** World Vision is a Christian relief, development and advocacy organization working to improve the...


  • Hanoi, Vietnam Tổ chức Tầm nhìn thế giới tại Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) WORK CONTEXT / BACKGROUND World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused...

  • Wvv Bookkeeper

    4 weeks ago


    Hanoi, Vietnam Tổ chức Tầm nhìn thế giới tại Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) WORK CONTEXT / BACKGROUND: World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Senior People and Culture Officer** - Work base: Hanoi For detailed Job advertisement, Job description please find on World Vision Vietnam 's career page: WVV Senior People and Culture Officer - Head Quarter (wvi.org.vn) **TERMS OF REFERENCE** **WORK CONTEXT / BACKGROUND** World Vision is a Christian relief and development...


  • Hanoi, Vietnam World Vision Perú Full time

    With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s...


  • Hanoi, Vietnam World Vision International Full time

    With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s...

  • Project Officer

    3 weeks ago


    Hanoi, Vietnam WVV Full time

    **WVV Project Officer - Improved capacity and access to employment opportunities for disadvantaged youth in Hai Phong** - Work base: Hai Phong city For detailed Job advertisement, Job description please find on World Vision Vietnam's career page: WVV Project Officer - Improved capacity and access to employment opportunities for disadvantaged youth in Hai...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Senior Finance Manager** - Work base: Hanoi For detailed Job advertisement, Job description please find on World Vision Vietnam 's career page: WVV Senior Finance Manager - Head Quarter - World Vision Vietnam (wvi.org.vn) **TERMS OF REFERENCE** **WORK CONTEXT / BACKGROUND** World Vision is a Christian relief and...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Sponsorship Facilitator in Da Bac Area Program, Hoa Binh province** **_ Work base: Da Bac district, Hoa Binh province_** For detailed Job advertisement, Job description please find on WV Vietnam's career page: WVV Sponsorship Facilitator in Da Bac Area Program, Hoa Binh province **TERMS OF REFERENCE** **WORK CONTEXT /...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Development Facilitator in Ngo Quyen Area Program, Hai Phong city** **_ Work base: Ngo Quyen district, Hai Phong_** For detailed Job advertisement, Job description please find on WV Vietnam's career page: WVV Development Facilitator in Ngo Quyen Area Program, Hai Phong (wvi.org.vn) **TERMS OF REFERENCE** **WORK CONTEXT /...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Development Facilitator in Na Hang Area Program, Tuyen Quang province** **_ Work base: Na Hang district, Tuyen Quang province_** For detailed Job advertisement, Job description please find on WV Vietnam's career page: WVV Development Facilitator in Na Hang Area Program, Tuyen Quang province **TERMS OF REFERENCE** **WORK...


  • Hanoi, Vietnam WVV Full time

    **WORLD VISION VIETNAM** **WVV Development Facilitator in Da Bac Area Program, Hoa Binh province** **_ Work base: Da Bac district, Hoa Binh province_** For detailed Job advertisement, Job description please find on WV Vietnam's career page: WVV Development Facilitator in Da Bac Area Program, Hoa Binh province **TERMS OF REFERENCE** **WORK CONTEXT /...