Wvv Administrative Assistant

3 weeks ago

Hanoi, Vietnam World Vision International Full time

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories

Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)

**Job Description**:
PURPOSE OF POSITION:

- To support World Vision Vietnam in maintaining effective reception and admin services.
- To provide assistance to the Administrative Officer.

Reception:

- All incoming telephone calls are answered in the courteous and professional manner to concerned staff and visitors.
- Cordial greetings are demonstrated to all visitors, ensure they are well-served and maintain the visitors’ logbook accurately.
- Maintain the mail out going register/ records properly.
- Receive all in-coming mail pouches, post office mail, newspapers and other deliveries as well as distribute appropriately and maintain the in-coming mail register.
- Ensure the reception area is well maintained, clean and tidy through coordination with relevant parties.
- Manage and coordinate the meeting room registration.
- Maintain proper inventory for all office supplies: stationery, kitchen stuffs and etc and raise purchase requisition accordingly
- Supervise the janitorial work to ensure office, meeting rooms and pantry always neat and clean.

Administration:

- Assist in logistic arrangements for staffs’ business trip, visitors’ and events in Hanoi such as booking air ticket, transportation and hotel.
- Create purchase request on system to purchase office supplies
- Prepare and submit admin monthly payment relating to EMS, transportation, office renting, air tickets, hotel, and office supplies etc. to Finance Dept. on time and ensure proper cost charges to departments/Aps
- Carry out any other administrative tasks assigned by supervisor

JOB REQUIREMENTS:

- Fresh graduate with fast learning ability, strong potential and clear career path is also welcomed
- College or bachelor degree in any field
- Carefulness, proactiveness, hardworking and detail oriented
- Willingness to learn and grow
- Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to children and communities.
- Basic understanding of and experience in development/humanitarian works would be an advantage
- Knowledge of computer (Microsoft Word and Excel), and office machine such as Fax, Telephone system, photocopier, and others as an advantage.
- Attention to detail

Applicant Types Accepted:

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