Facilities Admin
6 months ago
JLL supports the Whole You, personally and professionally.
**What this job involves**:
Providing onsite support
Administrations
Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.)
Work with housekeeping team to ensure the office is tidied up
Work with security team to ensure it is right security policy & process
Support to organize the client’s event, activities
Control expense/contract of purchasing and other activities of all vendors related to Client
Manage and maintain the tracking files (Pantry consumable/Utility/Parking/Purchase
order utilization, Finance tracker, assets list, courier service, etc)
Support invoice/good receipt note/payment process as external (client) & internals’ request
Coordinate building & maintenance issues for general repair (heating, air conditioner, security, office facilities, etc.)
Other tasks assigned by Client
Business Support
Receive/manage/handle the request from external (customer’s request, 3rd clients and internal (HO/ finance team)
Support the weekly report to Client & Indian team (client)
Accounting
Perform account payable/ payment process & support accountant team on CSP
Meeting the clients’ facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.
Making everyone safe and risk-free
Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.
At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.
Sound like you? To apply, you need to be a
Qualification
College or bachelor’s degree
Have at least 1-2 years experience for admin position
Communicate in English fluently
Good computer skills such as MS Office (Outlook, Word, Excel, etc.)
Able to work under pressure or work with multi-tasks at the same time
Problem-solving & negotiation skills
Passion for service
Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for
Team player
JLL’s unmatched excellence is only made possible by teamwork—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.
Client focused enthusiast
It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundame
-
Facilities Admin
6 months ago
Ho Chi Minh City, Vietnam JLL Full timeJLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and...
-
Facilities Admin
7 months ago
Ho Chi Minh City, Vietnam JLL Full timeJLL supports the Whole You, personally and professionally. Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with the housekeeping team to ensure the office is tidied up Work with the security team to...
-
Facilities Admin
6 months ago
Ho Chi Minh City, Vietnam JLL Full timeJLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations - Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) - Work with housekeeping team to ensure...
-
Facilities Admin Receptionist
6 months ago
Ho Chi Minh City, Vietnam JLL Full timeJLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with housekeeping team to ensure office...
-
Facilities Management Assistant
6 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Thương Mại Và Dịch Vụ Vitalis Full time**Mô tả công việc**: (Mức lương: 9 - 13 triệu VNĐ) - Provides support to senior team members as required and guidance to other members (if any) - Contributes to the overall smooth running of the company process - Day to day involvement with projects from planning, setup, input, project handling, quality control - Handle all Facility operation...
-
Facilities Admin Receptionist
6 months ago
Ho Chi Minh City, Vietnam JLL Full timeJLL supports the Whole You, personally and professionally. Building great impressions and experience You’ll be the face of JLL—that’s why creating a welcoming, yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, you should make them identify immediately that we are the kind of company they would...
-
Facilities Coordinator
6 months ago
Ho Chi Minh City, Vietnam JLL Full timeJLL supports the Whole You, personally and professionally. Providing onsite support You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained. Where can processes be...
-
Facilities Admin Intern
6 months ago
Ho Chi Minh City, Vietnam JLL Full timeJLL supports the Whole You, personally and professionally. Administrations × Response for receptionist full time × Support with monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water, pantry supply, etc.) × Work with housekeeping team to ensure office is tidy up × Support to...
-
Admin Executive
6 months ago
Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full timeProfessional Enviroment - Professional Development - International exposure **1. JOB PURPOSE**: The Admin Executive is a core member of HR Team, assisting HR Manager in managing the efficient operation within the country, ensuring that Admin processes and practices comply with country regulations. The role works closely with HR Manager by providing...
-
HR & Admin Assistant
6 months ago
Ho Chi Minh City, Vietnam CIMIGO Full timeHR & Admin Assistant **About us**: Cimigo is one of the leading market research companies in Vietnam and Asia. We operate with the aspiration to serve as the voice of consumers. Understanding consumers and clients is the cornerstone of success for every business. Cimigo consistently listens to consumer needs and communicates them to manufacturers and...
-
Admin Support Executive
6 months ago
Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full timeTender Admin - Healthcare - Sales & Marketing Admin 1. **Responsibilities**: - Sales & marketing admin (70%): - Prepare documents for tender. - Raise Internal Request Form for sales & marketing events. - Create Purchase Request and Purchase Order for payment. - Monthly report for the Account team and quarterly report for the Internal audit/compliance...
-
Admin Executive
6 months ago
Ho Chi Minh City, Vietnam 40HRS Full timeKEY RESULT AREAS - (KRA)- MAJOR ACTIVITIES- OUTCOME- Administration - duties- Handle work permit and residence card - for expats. - Handle flight & Hotel/ Car Booking for - regional members visit. - Handle car booking for MD. - Maintain up to date information on - hotel rates to all employees and update - in Intranet. - Work with vendors on immigration -...
-
HR and Admin Officer
6 months ago
Ho Chi Minh City, Vietnam Knauf Vietnam Full time**About Knauf** Knauf is one of the world’s leading manufacturers of modern insulation materials, drylining systems, plasters & accessories, thermal insulation composite systems, paints, floor screed, floor systems, construction equipment and tools. With more than 250 production facilities and sales organizations in over 86 countries, 35,000 employees...
-
HR & Admin Assistant
6 months ago
Ho Chi Minh City, Vietnam Công ty TNHH MTV CIMIGO Full time**Mô tả công việc**: (Mức lương: 10 - 11 triệu VNĐ) **Administration System/ Process/ Procedures**: - Answer incoming phone call ; - Conduct payment monthly, requested for office costs; - Coordinates to organize company events; - Work directly with suppliers such as Taxi, Stationary, Express, Ink - Coordinate in office decoration/ renovation; -...
-
HR & Admin Executive
6 months ago
Ho Chi Minh City, Vietnam DP Chemicals Vietnam Co., Ltd Full time**Responsibilities**: - Day-to-day office administration and assist to ensure efficiency and compliance to company policies. - Maintain office facilities, securities and equipment. - Work with various vendors (e.g. repair, supplier) to engage their services - Attend to guests as and when required - Support HR team in HR related activities, e.g. payroll,...
-
Project Admin
3 months ago
Thành phố Hồ Chí Minh, Vietnam Công Ty TNHH Wall Street English Full time**Mô tả công việc**: (Mức lương: 16 - 23 triệu VNĐ) Mô tả Công việc About Exera Vietnam Your Trusted Partner in Integrated Facility Management EXERA Vietnam is an Integrated Facility Management (IFM) services provider, dedicated to creating safe, efficient and sustainable work environments for our clients. With a strong presence since...
-
HR Admin
6 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Phần Mềm Và Công Nghệ Thông Tin Quốc Tế Sài Gòn Full time**Mô tả công việc**: (Mức lương: Đến 13 triệu VNĐ) - Office & Facility Management: - Oversee daily administrative tasks to maintain a well-organized and efficient office environment. - Manage office supplies, and equipment, and ensure proper maintenance. - Supervise building operations and coordinate with management for optimal...
-
Admin Officer/ HR Admin Executive
6 months ago
Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full timeProfessional Enviroment - Professional Development - International exposure **Key responsibilities**: - Manage registration, documentation, and record-keeping processes related to the Fund Management Certificate granted by the State Securities Committee - Be in charge of logistic works for corporate events/ activities (e.g. AGM, company trip, internal and...
-
Project Admin
7 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Thương Mại Và Dịch Vụ Vitalis Full time**Mô tả công việc**: (Mức lương: 9 - 10 triệu VNĐ) - Co-ordinate the council or related department to support for documents approval - Compare quotation & summarize to give out the most suitable costunder budget - Check drawings, plans; specifications for each construction for open new shop in UK, records up-to-date Contact contractor about...
-
HR Admin Executive
6 months ago
Ho Chi Minh City, Vietnam Visily Full timeVisily is an AI-powered UI design software started from KMS Labs, the startup incubation arm of KMS Technology. Our team consists of technology entrepreneurs who have built successful product companies from scratch: - ** QASymphony** - test management platform, merged with Tricentis, valued at $2B - ** Kobiton** - mobile testing platform, raised $34M with...