Facilities Admin Receptionist

6 months ago


Ho Chi Minh City, Vietnam JLL Full time

JLL supports the Whole You, personally and professionally.

Building great impressions and experience
You’ll be the face of JLL—that’s why creating a welcoming, yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, you should make them identify immediately that we are the kind of company they would want to do business with. Therefore, you must demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints.

Keeping a well-oiled workplace
Together with the facilities management team, you’ll help ensure that clients, vendors and employees enjoy a safe and positive experience. You’ll be trained to follow escalation and incident reporting procedures and comply with the firm’s safety guidelines and strategies.

**Your responsibilities also include but are not limited to**:
Responsible for handling incoming and outgoing calls including distribution of any messages.
Receive, inform and guide visitors including co-ordination with client employees.
Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team
Participate as a team member in responses to emergency situations for facilities matters
Directing first-line complaints regarding soft services to Facilities Management team
Assist FM to prepare monthly management reports.
Manage end-user expectations and requirements on daily catering, catering for event/special occasion, taxi/shuttle bus, stationary, meeting room etc.
Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site.
Provide assistance to users as and when required
You’ll also be expected to assist the facilities management team in overseeing contractors on-site and finding vendors and services.

**Sound like you? To apply, you need to be**:
Knowledgeable and experienced
You should have at least 12 months of experience in a corporate environment, particularly in reception. Experience in facilities, property management, hospitality or related field is ideal will go a long way.
Pleasant Disposition
Sound interpersonal skills /team player with client-facing capabilities.
Enthusiasm and willingness to learn/take responsibility
Good written & oral communication skills
Well - organized

A positive thinker and strong communicator
Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who superb written and spoken English communication skills.

Organisational and professional

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.



  • Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with housekeeping team to ensure office...

  • Facilities Admin

    7 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with the housekeeping team to ensure the office is tidied up Work with the security team to...

  • Facilities Admin

    6 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and...

  • Admin & Receptionist

    6 months ago


    Ho Chi Minh City, Vietnam Công Ty Cổ Phần Đầu Tư Nam Long Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Overview Admin & Receptionist is accountable for handling reception and administrative duties to efficiently support Manager Office Administration and employees in other Functional units. Responsibility 1. Reception duties + Greet visitors, help them navigate through office to meet/ contact the...

  • Receptionist Admin

    6 months ago


    Ho Chi Minh City, Vietnam Công Ty TNHH Công Nghệ Asus (Việt Nam) Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Let's have a look at the job in general As a Receptionist cum Admin, you will be the first person who contacts employees & customers when they enter the ASUS office. Your primary responsibility is to welcome people, give them instructions around the office, and manage supplies in the office & other...


  • Ho Chi Minh City, Vietnam KMS Technology Full time

    Company Description **About KMS** KMS was established in 2009 as a U.S.based software development & consulting company with development centers in Vietnam. Over 13 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. - KMS Technology focuses on custom...


  • Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Administrations × Response for receptionist full time × Support with monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water, pantry supply, etc.) × Work with housekeeping team to ensure office is tidy up × Support to...


  • Ho Chi Minh City, Vietnam Chailease Full time

    **Mô tả công việc** **1.1 Reception**: - Greet clients, and visitors and direct them to desired contacts. - Take messages when the call receiver is not available. - Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their expenses charges. **1.2 Administration**: - Make office expense payments. - Arrange cars/taxis...

  • Facilities Admin

    6 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with housekeeping team to ensure the...

  • Facilities Admin

    6 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations - Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) - Work with housekeeping team to ensure...


  • Ho Chi Minh City, Vietnam Công ty TNHH Thương mại Dịch vụ Đường Mòn Đông Dương Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Receptionist - Receive, answer and transfer phone calls, receive and send mails, faxes, shipping freights - Welcome guests and arrange welcome drinks Recruitment - Responsible for recruitment for both Heritage Line and Trails of Indochina, particularly in the process of receiving recruitment...


  • Ho Chi Minh City, Vietnam Fujifilm Vietnam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) As the Office Administrator cum HR Assistant, you will be responsible and ensure the overall smooth and well operation of office on daily basic and support some relevant tasks of HR department smoothly. Office Administration (80%): be responsible for proposing administrative plan, arranging,...


  • Ho Chi Minh City, Vietnam Công Ty TNHH Saint - Gobain Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc 1. Receptionist - Welcoming guests to the company in a professional way. - Switchboard management: Receive incoming calls, provide information or transfer to relevant departments. Make sure the transmission is always working properly. - Receive all kinds of letters,...

  • HR & Admin Assistant

    6 months ago


    Ho Chi Minh City, Vietnam Công ty TNHH MTV CIMIGO Full time

    **Mô tả công việc**: (Mức lương: 10 - 11 triệu VNĐ) **Administration System/ Process/ Procedures**: - Answer incoming phone call ; - Conduct payment monthly, requested for office costs; - Coordinates to organize company events; - Work directly with suppliers such as Taxi, Stationary, Express, Ink - Coordinate in office decoration/ renovation; -...


  • Ho Chi Minh City, Vietnam Công Ty Cho Thuê Tài Chính TNHH MTV Quốc Tế Chailease Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Reception: - Greet clients, and visitors and direct them to desired contacts. - Take messages when the call receiver is not available. - Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their charges of expenses. 2. Administration: - Make office expense...

  • HR & Admin Assistant

    6 months ago


    Ho Chi Minh City, Vietnam CIMIGO Full time

    HR & Admin Assistant **About us**: Cimigo is one of the leading market research companies in Vietnam and Asia. We operate with the aspiration to serve as the voice of consumers. Understanding consumers and clients is the cornerstone of success for every business. Cimigo consistently listens to consumer needs and communicates them to manufacturers and...


  • Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. As a front desk clerk, the one should be mature on front desk service and front desk service team management. You should take the responsibility to match the service goal by FM and fully understand and strictly follow up company related policy. Switchboard operation; Responsible for monthly...


  • Ho Chi Minh City, Vietnam Công Ty TNHH Thương Mại Và Dịch Vụ Vitalis Full time

    **Mô tả công việc**: (Mức lương: 9 - 13 triệu VNĐ) - Provides support to senior team members as required and guidance to other members (if any) - Contributes to the overall smooth running of the company process - Day to day involvement with projects from planning, setup, input, project handling, quality control - Handle all Facility operation...


  • Thành phố Hồ Chí Minh, Vietnam Công Ty TNHH Wall Street English Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc 1/ Receive prospects and arrange meetings while managing the center hotline Warmly welcome and deliver excellent customer service to everyone visiting the WSE center, connecting them to the appropriate staff Collect and file the information of prospective students, arrange...

  • Facilities Coordinator

    7 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Providing onsite support You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained. Where can processes be...