Receptionist and Administration Officer

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH MSC Việt Nam Full time

Mô tả công việc:

(Mức lương:

Thỏa thuận)Key Responsibilities:

  • Attend to walkin's customer & vendors to orientate them accordingly;
  • Answer phone calls to screen and direct calls accordingly;
  • Keep good record of all faxes and direct accordingly;
  • Coordinate, distribute and track daily incoming and outgoing mails, courier services and related costing reports;
  • Prepare meeting rooms, serve F&B to visitors when required;
  • As planner and coordinator for all internal meeting rooms for all employees when they need including weekly management meetings and serve F&B when required;
  • Update company phone telephone directory;
  • Update employees' daily leave and share to all employees;
  • Take stock and purchase of office stationery when necessary;
  • Prepare and manage office phones, stationery, registration of the permits (card) for parking and elevator for new hires (newcomer);
  • Take stock and purchase of pantry utilities;
  • Verification of vendors and purchases invoices within assigned scopes;
  • Coordinate with building facilities management personnel on office maintenance matters (PICs of E-Town);
  • Coordinate with office equipment vendor on office equipment maintenance and repairs;
  • Arrangement and record of promotion/advertising gift/wreath for and from customers, internal employees;
  • Support to relevant corporate events when required;
  • Maintain and update relevant office asset inventory list when required;
  • Backup to Administration Executive or HR & Administration Executive as required;
  • Input Invoice information into Invoice Tracking List (Finance and Accounting tasks);
  • Perform other adhoc tasks assigned by MD/Manager of HR & Administration.

Key Stakeholders & Interface:

  • Internal:
  • Management & Head of Departments;
  • General Employees;
  • Other MSC's offices Employees.
  • External:
  • Multiple business contacts: suppliers, vendors, customers.

Chức vụ:
Nhân viên/Chuyên viên

Hình thức làm việc:
Toàn thời gian

Quyền lợi được hưởng:

We offer top-notch medical benefits

We offer more paid leave than required by the law

We offer various bonuses and awards

Yêu cầu bằng cấp (tối thiểu): Trung cấp - Nghề

Yêu cầu công việc:

Key Experience & Qualifications:

  • Min Diploma in any discipline;
  • Min 2 years of administration or receptionist experience.

Key Competencies & Skills:

  • Good teamwork;
  • Strong communication in Vietnamese and English verbal, written and interpersonal skills;
  • Ability to interact positively and professionally at all levels;
  • Strong organizational and time management skills with the ability to multitask.

Key Performance Indicators / Measures:

  • Completion of administrative tasks timely, accurately and efficiently;
  • Cost savings achieved due to initiatives;
  • No financial losses due to administrative lateness or errors, work within lead time for various administrative tasks.

Yêu cầu giới tính:
Nam/Nữ

Ngành nghề:
Hành chính Văn phòng,Hành Chính/Văn Phòng,Lễ Tân (Receptionist)

Trung cấp - Nghề
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