Receptionist Administrator

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam PERSOLKELLY Full time
International Exporsure

  • Professional Enviroment
  • Professional Development

RESPONSIBILITY:

  • Manage daytoday activities of the reception areas; be the first point of contact of inbound telephones inquiries and office visitors;
  • Ensure the meeting rooms (including boards/ markers/ water/ chairs etc.) are properly prepared, based on the meetingroom requests
  • Liaise with the maintenance team of the lessor for issues related to aircon, electricity, fire alarm,as and when needed
  • Ensure sufficient and costeffective office supplies including telecommunication services, stationery, office flowers and decorative plants
  • Issue appropriate security passes for visitors, new employees,upon request of Office Manager
  • Implement related changes (parking, change subscription of mobile phone number from the company to individual if any, ) upon staff departure "
  • Arrange local vehicle transportation for business travels in according with the Business Travel Policy
  • Assist the Admin team in logistic works for corporate activities i.e. team building, company trip, yearend party, etc. upon request
  • Provide administrative supports to the team and other departments when needed
  • Prepare monthly bills of car rent, office telecommunication services, office supplies, international and domestic courier services, staff monthly parking allowance
  • Other related activities which may be assigned from time to time by Head of HR and Admin

Skills and qualifications required:

  • Education: College degree or higher
  • Experience: Minimum of 2 years' experience in an international environment
  • Good telephone etiquette and MS Office i.e. MS Word, MS Excel, and MS Outlook
  • Having customer service skill would be an advantage
  • Good communication skills in both Vietnamese and English, attention to accuracy and detail, negotiation skills, ability to remain composed under pressure, strong teamwork skills, and effective multitasking capabilities
602790

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