Administrative Officer Receptionist

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH Linfox Logistics Việt Nam Full time
**Mô tả công việc**:
(Mức lương: Thỏa thuận)

1. Primary Purpose and Scope (Mục đích chính của công việc) Why does this job exist? just summarizing the main areas of responsibility and encapsulates the main reasons for the existence of the job
- Provide a high quality reception service for all visitors to Head Office, and follow the reception and administration's procedures to ensure smooth running of the services/ Thực hiện nhiệm vụ đón tiếp khách đến văn phòng một cách chu đáo, và tuân theo các quy trình đối với công việc Lễ Tân và nhân viên Hành Chính để đảm bảo công việc được thực hiện trôi chảy.
- Have knowledge of SHE procedures & ensure the all procedures are strictly followed/ Tuân thủ nghiêm khắc tất cả nội qui và chính sách an toàn lao động
- All incidents (injury, motor vehicle accidents, near misses etc) must be reported to immediate supervisor or manager as soon as it is safe to do so/ Phải báo cáo ngay lập tức cho cấp giám sát và trưởng bộ phận tất cả tai nạn (thương tích, tai nạn do xe gắn máy, suýt gây tử vong)

2. Accountabilities and Key Result Areas (Trách nhiệm)

providing appropriate information / Là đầu mối liên hệ đầu tiên qua điện

thông tin hợp lý
- Operate the switchboard, facsimile machine as required / Quản lý tổng đài

điện thoại, máy fax theo yêu cầu
- Welcome visitors / Chào đón khách
- Check-in and issue induction cards to guests and deal with any general

enquiries received from guests / Yêu cầu khách đăng ký và phát thẻ hướng

dẫn an toàn và xử lý yêu cầu của khách
- Arrange meeting rooms / Sắp xếp phòng họp
- Receive, record, and deliver mails / Nhận, ghi chú và phân phát thư
- Update contact list / Cập nhật danh sách liên lạc

Ensure that customers and staff feel safe and supported / Đảm bảo khách hàng và nhân viên cảm thấy an toàn và được hỗ trợ
- Register parking space at Head Office for staff (for motorbikes and cars if

there is space available) / Đăng ký chỗ đậu xe tại văn phòng chính cho

nhân viên (cho xe máy và xe hơi nếu còn chỗ đăng ký)
- Register moving goods in/out of the building or for contractor's entry /

Đăng ký chuyển đồ vào/ra tòa nhà hoặc cho nhà thầu làm việc
- Manage First Aid box / Quản lý tủ Sơ cấp cứu
- Organize birthday celebration for Head Office staff / Tổ chức mừng sinh

nhật cho nhân viên Văn phòng chính
- Organize company parties and purchase related items / Tổ chức tiệc công ty

và mua sắm các vật dụng liên quan

Take responsibility for administrative tasks / Đảm nhiệm các công việc hành chính
- Organize mails to be picked up by courier service, record receipts / Chuẩn

bị thư từ để nhân viên CPN đến lấy, lưu giữ biên nhận
- Cross-check courier receipts with debit statement from the courier before

making payment requisition form / Đối chiếu biên nhận CPN với bản công

nợ từ công ty CPN trước khi làm đề nghị thanh toán
- Do inventory check for stationery, make stationery request to order for

Head Office / Kiểm kê văn phòng phẩm, làm đề nghị mua văn phòng cho

Văn phòng chính
- Check monthly counter of the photocopier, cross-check with debit statement

from supplier before making payment requisition form / Kiểm tra số bản

sao chụp của máy photo, đối chiếu với bản công nợ trước khi làm đề nghị

thanh toán
- Be responsible for contacting supplier if there is any technical issue with the

photocopier / Liên hệ với nhà cung cấp khi máy photo gặp sự cố
- Order drinking water for Head Office / Đặt nước uống cho Văn phòng chính
- Double check refreshments request received from the Tea Lady, get cash in

advance from Finance then do payment requisition form after delivery and

receiving invoices / Kiểm tra yêu cầu mua đồ ăn thức uống của Tea Lady,

ứng tiền mặt từ Kế Toán và làm đề nghị thanh toán sau khi siêu thị giao

hàng và nhận được hóa đơn
- Monitor Tea Lady's daily tasks / Theo dõi công việc hằng ngày của Tea Lady
- Responsible for rental plants / Quản lý cây kiểng đang thuê
- Buy fresh flowers for Head Office / Mua hoa tươi cho văn phòng
- Register new taxi cards, send notice to terminate / renew or resume taxi cards / Đăng ký thẻ taxi mới, gửi thông báo khóa thẻ / gia hạn thẻ hoặc mở lại thẻ taxi
- Manage taxi cards / Quản lý thẻ taxi
- Check the accuracy of fuel claims received from drivers / Kiểm tra đề nghị thanh toán tiền xăng nhận được từ tài xế
- Get documents notarized by the People's Committee or certified by the External Affai

  • Ho Chi Minh City, Ho Chi Minh, Vietnam Chi Nhánh Tại Thành Phố Hồ Chí Minh - Công TY TNHH Vật Liệu Xây Dựng Xi Măng SCG Việt Nam Full time

    Mô tả công việc:(Mức lương: triệu VNĐ) Description: Company brief: SCG Vietnam Co., LTD was established in 2014 to support the business of SCG subsidiaries in Vietnam and work as an inhouse business consultancy. Position brief: The receptionist and Administration officer are often the first point of contact for visitors, responsible for...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH MSC Việt Nam Full time

    Mô tả công việc:(Mức lương:Thỏa thuận)Key Responsibilities: Attend to walkin's customer & vendors to orientate them accordingly; Answer phone calls to screen and direct calls accordingly; Keep good record of all faxes and direct accordingly; Coordinate, distribute and track daily incoming and outgoing mails, courier services and related costing...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam movi việt nam Full time

    Job Objective: Provide assistance to the company in overseeing and conducting administrative and clerical support to company Key Responsibilities:OperationMovi center: Manage all the services for Movi operation such as: Internet/ security/ stationery/ drinking water / parking/ garbage Purchasing equipment, tools and instruments Relocate/ fix/ renovation Movi...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam TotalEnergies Full time

    PaysVietnamLieu de travailHO CHI MINH CITY-SAILING TWR(VNM)Société employeurTotalEnergies Mkt Vietnam Ltd - TEMVDomaineAssistance / SecrétariatLieuVietnamExpérienceMinimum 3 ans Appuyez sur les touches espace ou entrée pour alterner la visibilité de la section. Bachelor's degree in Business Administration, Economics or relevant majors. Has at least 23...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam Chailease Full time

    Mô tả công việc1.1 Reception: Greet clients, and visitors and direct them to desired contacts. Take messages when the call receiver is not available. Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their expenses charges.1.2 Administration: Make office expense payments. Arrange cars/taxis for employees to visit...

  • Office Administrator

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Công ty TNHH BEL Việt Nam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)JOB SCOPE & CORE DELIVERABLESAs the Office Administrator cum HR Assistant, you will ensure overall smooth and well operation of office on daily basic and support relevant tasks of HR department smoothly.RESPONSIBILITIES - WHAT DOES SUCCESS LOOK LIKE?Office administrative: Receptionist: Answer, screen &...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam Yokogawa Full time

    Not just a job, but a careerYokogawa, award winner for 'Best Asset Monitoring Technology' and 'Best Digital Twin Technology' at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.Our aim is to shape a better future for our planet through supporting the energy...

  • Receptionist

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Mapletree Investments Pte Ltd Full time

    Receptionist, Vietnam: Employment Type: Permanent Location: VietnamThe Role:This position will assist in manning the front office of Mapletree's headquarters' with another Receptionist.Responsibilities: Meet and greet guests at reception in a professional, approachable and friendly manner. Managing the front desk reception duties such as handling incoming...

  • Receptionist

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Công ty TNHH Onpoint Full time

    Mô tả công việc:(Mức lương: Thỏa thuận) Reporting to the Head of Strategy cum HR Director you will be responsible for:Manage incoming and outgoing letters and distribute letters to relevant departments Manage the company's facilities, and ensure the office is running properly Manage and inspect office matters related to safety, protection,...

  • Receptionist

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Công ty TNHH Jollibee Việt Nam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)- Front Desk Management: Serve as the first point of contact for visitors, customers, and employees.Greet guests in a friendly and professional manner.Manage incoming calls, route them to appropriate personnel, and take messages when necessary.- Customer ServiceProvide excellent customer service to all...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam PERSOLKELLY Full time

    International Exporsure Professional Enviroment Professional DevelopmentRESPONSIBILITY: Manage daytoday activities of the reception areas; be the first point of contact of inbound telephones inquiries and office visitors; Ensure the meeting rooms (including boards/ markers/ water/ chairs etc.) are properly prepared, based on the meetingroom requests Liaise...

  • Receptionist

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Mapletree Investments Pte Ltd Full time

    Employment Type:Permanent- Location: VietnamThe Role:This position will assist in manning the front office of Mapletree's headquarters' with another Receptionist.Responsibilities: Meet and greet guests at reception in a professional, approachable and friendly manner. Managing the front desk reception duties such as handling incoming phone calls and...

  • Receptionist

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Techtronic Industries Full time

    Mô tả công việc:(Mức lương: Thỏa thuận) Serve visitors by greeting, welcoming, and directing them appropriately. Notify relevant employees/departments when visitors arrive. Follow security procedures, such as monitoring the logbook and issuing visitor badges using visitor controlling systems Keep an eye on security and telecommunications...

  • Receptionist

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Jollibee Việt Nam Full time

    Mô tả công việc:- Front Desk Management:Serve as the first point of contact for visitors, customers, and employees.Greet guests in a friendly and professional manner.Manage incoming calls, route them to appropriate personnel, and take messages when necessary.- Customer ServiceProvide excellent customer service to all individuals entering the...

  • Office Administrator

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Công ty cổ phần Circus Digital Full time

    Mô tả công việc:(Mức lương: triệu VNĐ) Administrative Support: Providing general administrative support such as managing correspondence, scheduling appointments, organizing meetings, and maintaining office records. Office Management: Overseeing office operations and ensuring smooth functioning of facilities, supplies, equipment, and services....


  • Ho Chi Minh City, Ho Chi Minh, Vietnam SAFEGRO Full time

    SAFEGRO'S RECRUITMENTAdministration Officer in HCM CityHours:FulltimeContract length: 1 year, extendableLocation: HCM CityStarting time: As soon as possibleSalary: NegotiableReporting to: Project Director (HPO)Alinea International Canada provides management and technical expertise to developing and transitional country partners on projects that promote...

  • Administration Staff

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Circle K Việt Nam Full time

    **Job Purpose/ **_Mục Tiêu Công Việc:_**- Directly perform administrative tasks, contribute to ensure the effective operation of the Administration Department/ _Trực tiếp thực hiện các công việc hành chính, góp phần đảm bảo sự vận hành hiệu quả của Phòng Hành chính._**Job accountabilities/ **_Trách Nhiệm Công...

  • Office Administrator

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Halocom Full time

    _Halocom_ _is a Digital Media Agency with a growing client base. We help companies to achieve business and marketing performance goals through digital channels. Along with a deep understanding of digital advertising, we ride the wave of digital trends to keep developing better solutions for our clients._ At Halocom, we define our success by our clients'...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam Abbott Laboratories Full time

    Working Location: Abbott Representative Office, Me Linh Point, District 1, Ho Chi Minh CityMAIN PURPOSE OF ROLEResponsible for ensuring smooth running of the office administration operations to provide an environment that allows staff to work efficiently.MAIN RESPONSIBILITIES: Manage receptionist area in Abbott Representative Office Maintains office...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam torrent pharmaceutical ltd Full time

    Review & monitoring the medical representative expense and reconciling Sales and Marketing post activities.Coordinate with all internal and external stakeholders of the company for day- to- day work wherever required.Maintains calendars, appointments, and schedules for regular monthly activitiesMaintain all record of expenses with supportive documents for...