Team Secretary

3 weeks ago


Ho Chi Minh City, Vietnam VinaCapital Full time

**Main Duties**:

- Coordinate to arrange and organize schedule, appointments, reservations and travel arrangements for the Deputy Managing Directors and the team;
- Serve as liaison and coordinator for all staff and external visitors;
- Maintain the data shared between the departments, by filing and recording the information accordingly (as hard copies and electronic filing system);
- Answer phones, and providing necessary information to the individual departmental managers and processing information;
- Greet clients and visitors and giving them an outline of the nature of business of the organization;
- Assist the Deputy Managing Directors in preparing and reviewing contracts, invoices and other documents;
- Resolve administrative, logistics and payment for the Deputy Managing Director and the team;
- Ensure the authenticity of office policies and procedures.

**Requirements**:

- University Degree majoring in Business Administration is preferred
- Excellent verbal and written communication in Vietnamese and English (sound in workplace communication);
- Excellent organizational skills and attention to details;
- A sound knowledge of computer skills (includes working with computerized accounting, spreadsheets, word processing programs, etc.);
- Strong ability to learn, self-management skills and the ability to work independently;
- High appreciation of importance of confidentiality and discretion when dealing with sensitive matters and individuals; High standards of ethics and confidentiality to handle sensitive information;
- Minimum of two years of previous experience as an assistant to a senior executive (director level and above);
- Honest and trustworthy.


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