General Assistant to The Executive Vice President

2 months ago


Thành phố Hồ Chí Minh, Vietnam Công Ty TNHH American University Of Science Full time

**Mô tả công việc**:
(Mức lương: 23 - 28 triệu VNĐ)
Administrative and Executive Support

1.Executive Assistance:

- Manage the EVP’s daily schedule, including appointments, meetings, and travel arrangements, ensuring optimal use of time and resources.
- Handle incoming and outgoing communications on behalf of the EVP and maintain a professional demeanor in all forms of correspondence.
- Prepare financial documents, reports, and presentations for meetings and negotiations to support decision-making processes.

2. Document Management:

- Maintain an organized filing system for all critical documents pertaining to financial and operational management.
- Ensure confidentiality and secure handling of sensitive information

Financial and Operations Management

1.Financial Oversight:

- Assist in the development, execution, and monitoring of the organization’s budget, financial forecasts, and operational adjustments.
- Analyze financial data and performance; prepare reports and projections based on this analysis.
- Support the financial audit processes, and ensure compliance with accounting, legal, and regulatory requirements

2. Operational Efficiency
- Improve operational systems, processes, and best practices that guarantee organizational well-being. Purchase materials, plan inventory, and oversee office efficiency.
- Streamline administrative functions, human resources, and information technology to facilitate smooth office operations.

3. Project Management:

- Lead and support organizational projects ranging from infrastructure development, software upgrades, to process reengineering.

4. Risk Management and Compliance:

- Identify risks associated with operational and financial functions andimplement measures to control risks.
- Maintain compliance with federal, state, and local legal requirements by studying existing and new legislation; anticipate future legislation, enforce adherence to requirements, and advise management on needed actions

Strategic Initiatives and Relationship Management

1.Strategic Planning Support:

- Contribute to the strategic planning of the organization with the EVP; participate in organizational reviews and impact assessment.
- Facilitate the integration of strategic plans with daily operations, enhancing organizational excellence.

2. Stakeholder Engagement:

- Serve as a point of contact between the EVP and other stakeholders including board members, financial institutions, clients, and internal departments.
- Manage and strengthen stakeholder interactions and communications, providing timely and accurate information flow

3. Team Collaboration and Leadership:

- Lead by example in fostering a culture of professionalism, timely feedback, and continuous improvement within the organization.
- Coordinate with various department heads to enhance contributions to the organization’s goals and assist in resolving potential conflicts effectively

Communication and Reporting

1.Effective Communication:

- Facilitate effective communication strategies and practices within the organization to enhance transparency and understanding of financial and operational policies.
- Produce, maintain, and report all required operational and financial records including quarterly reports, incident reports, and others as needed.

2. Training and Development:
Mentor and develop staff using a supportive and collaborative approach: establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, and conduct annual performance appraisals.

**Chức vụ**: Nhân viên/Chuyên viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Working in an international environment
- The opportunity to learn English with international qualifications
- Bonus: According to the company's business results
- Participating in social insurance, health insurance, unemployment insurance and other regimes according to the provisions of the Labor Code and the Company's regulations

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:

- Consideration will be given to an equivalent amalgamation of professional experience and educational background as a potential substitute for the stipulated educationalprerequisites
- Expertise in managing complex projects and familiarity with standard project management methodologies
- Advanced proficiency in financial software, MS Office, project management software, and databases.
- Strong analytical, problem-solving, and communication skills
- Ability to work under pressure and manage multiple priorities effectively.
- High ethical standards and professionalism, with a commitment to privacy and confidentiality

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Nhân Sự,Phân Tích Tài Chính,Tài Chính/Ngân Hàng,Thư Ký

Trung cấp - Nghề
Không yêu cầu



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