Personal Assistant

5 months ago


Ho Chi Minh City, Vietnam PMAX Full time

**JOB SUMMARY**:

- **Title**: Personal Assistant
- **Year of Experience**: 2-3 years+
- **Job Level**: Executive
- **Report Line**: CEO
- **Salary Range**: Negotiable
- **Hiring Purpose**: New Hire
- **Working Time**: 9:00 - 18:00, Monday - Friday
- **Working Location**: 6th Floor, Tuong Viet Building, 95 Cach Mang Thang Tam Street, Ben Thanh Ward, District 1, HCMC, Vietnam

**OBJECTIVES**:
We are looking for an Personal Assistant to our CEO delivering exceptional administrative, organizational, and logístical support on a one-to-one basis.

**JOB DESCRIPTION**:
**Personal/Clerical assistant to CEO**:

- Master the CEO’s calendar, schedule meetings, arrange travel, visa and accommodations, and handle any necessary logistics
- Prepare files, reports, correspondents and other relevant business documentation as requested.
- Prepare and organize paperwork and mail.
- Responsible for notes or dictation at meetings and providing general assistance during presentations.
- Handle any tasks as required

**Administrative function for Board of Directors (BOD)**:

- Manage the calendar of BOD effectively and efficiently.
- Handle personal matters of BOD, including travel arrangements, gifting, passport renewing, sending any personal documents,
- Coordinate with HR to handle both routine and ad hoc tasks of: reports/inputs for expenses, etc.

**JOB REQUIREMENTS**

**Skills & Knowledge & Qualification**
- Excellent administrative and organization skills
- Detail-oriented and able to prioritize and multitask
- Track record of demonstrated ownership, responsibility and accountability
- Excellent communication skills in English
- Excellent professional standards, discernment and discretion when taking care of sensitive information
- Strong problem-solving mindset, proactive spirit Flexible to work outside working hours when required

**PMAX-er Identification**
- **Client Impact**:Everything we do is ultimately to deliver real client impact and value.
- **Innovation**: Drive change and innovative new ideas to create more values for clients, teams and society.
- **People Development**: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
- **Integrity**:Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
- **Teamwork & Fun**:The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
- **Extreme Ownership**: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

**BENEFITS**:

- Competitive salary range with quarterly & yearly incentives and 13th-month salary
- Flexible working time with 4 days working from home per month and 15 paid leaves per year
- Insurance as full salary (SHUI)
- Annual health check-up and Healthcare Insurance PTI for all employees
- Laptop supply/allowance or support for laptop purchase costs on an individual basis
- Internal training & career development opportunities, and external L&D budget sponsorship
- Team bonding budget quarterly, snack time to engage team members
- Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year )
- Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
- Other staff welfare allowances.

**ABOUT PMAX**:
PMAX is a Total Performance Marketing pioneer in Vietnam with in-depth digital marketing expertise and total marketing solutions to deeply impact brand performance and drive businesses growth effectively. Founded in 2016 by prominent strategists and continuously led by over 20 professionals specialized in the Total Performance Marketing field, PMAX empowers businesses to maximize their business results by optimizing their marketing performance. With over 9 services (research, strategy, platform, media, creative, campaign management, merchandising, commercial, tech & data, etc.), 4 primary solution packages (Branding, E-commerce, App, Lead Generation) and established track records, PMAX has successfully worked with over 400 clients on over 600 successful projects.

PMAX has earned 5 MMA SMARTIES awards and 4 Agency of the Year honors during the business growth. PMAX has also become a Premium partner of Facebook, Google, TikTok, Shopee, Zalo, and others.

For you - talents with strong brain power who are seeking “the bigger shirt” for your effective growth, we are confident to offer a young, dynamic and aggressive environment with unlimited opportunities to maximize your potential and optimize your capacity in order to make a leap to marketing experts & business leaders.

**Why PMAX?**
- We provide opportunity


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