Personal Assistant to CEO

6 months ago


Ho Chi Minh City, Vietnam Công Ty TNHH Pernod Ricard Việt Nam Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)Position: Managing Director Personal Assistant cum S&R Executive

Report to: Managing Director

JOB SUMMARY
- To provide full executive support to the Managing Director (MD) in diary management, administration, travel arrangements, and meeting preparation and working on specific projects and research as required.
- To provide full support to the Leadership team, and to liaise with relevant teams, to ensure our presence at external events runs smoothly and includes the relevant internal stakeholders.
- To support S&R Manager in implementing important CSR campaigns on Responsibility Day... in an effective and timely manner

KEY RESPONSIBILITIES:
1/ Assistant to MD
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, and other administrative tasks as required to support the MD
- Prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided
- To provide support for CODI meetings by ensuring meetings are properly arranged and serviced. This will include gathering information, preparing meeting agendas, taking minutes, and following up on action points.
- Logistic Arrangement for MD & MD’s guests to VN:

- Travel and accommodation arrangement
- Provide / Prepare required documents (visa letter, agenda, fair tickets, attendee list, etc.)
- Housing & Travel and entertainment expenses management:

- Generate, submit & provide necessary documents of MD's home leave budget & TnE,
- Submit relevant reports to the local financial team & region
- House Management: Payment and maintenance
- Organizing meetings/appointments/events with partners in terms of Administration field
- Make payment requests to vendors for operational and ad-hoc expenses.
- Manage company’s database and filing system, supporting MD and clearing travel and entertainment expenses and reports

2/ S&R Executive (Sustainability and Responsibility)
- Be responsible for executing the S&R program (Responsible Day...), identifying sponsorship opportunities that will

**Chức vụ**: Giám đốc và cấp cao hơn

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
Competitive Salary Package

Premium Health Insurance for employee and family member

Dynamic and Fast Growing Company

the community and enhance the corporate reputation
- Ensure the industry/company’s commitments are executed
- Assist the S&R Manager in charge with the organization of relevant events and managing the program budget
- Assist with future consultation activities

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:
Education & Experience
- BA degree
- Minimum 5 years’ experience working as a Personal or Executive Assistant.
- Proficient with Microsoft Office.
- Good command of English
- Knowledge of standard office administrative practices and procedures.

Functional & Leadership Competencies
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communication skills
- Work independently and under high pressure
- Confidence and pro-active
- Careful and detailed person
- Proactive approach to problem-solving
- Strong time-management and organization skills

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Thư Ký

Trung cấp - Nghề
Không yêu cầu



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