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Executive Assistant

4 months ago

Ho Chi Minh City, Vietnam Ogilvy Full time

**About Ogilvy**:
Ogilvy has been the "teaching hospital" for brands since the company was founded by David Ogilvy in 1948. We continue that brand building legacy today through **Borderless Creativity** - operating, innovating, and creating at the intersection of talent and capabilities. Our experts in Consulting, Advertising, Experience, Public Relations and Health work fluidly across 131 offices in 93 countries.

Ogilvy has been operating in Vietnam for over 25 years and has played a leading role in helping to shape the marketing communications industry in Vietnam today. We remain committed to continuing this legacy and are on a mission to help create the next generation of hybrid and fluid modern-marketing talent by making Ogilvy the "**Best Place to Work**" in Vietnam for GenZ by 2025.

We are looking for an **Executive Assistant (EA)** who is detail and solutions oriented, with a "can-do" attitude, combined with the ability to manage multiple projects/stakeholders. Reporting directly to the CEO, the EA will provide administrative and executive support to the CEO and ExCo MDs.

**Responsibilities**:

- Responsible for managing the CEO's calendar, scheduling meetings, arranging travel and accommodations, and handling any necessary logistics
- Coordinate and facilitate meetings, conferences, and other events attended by the CEO, i.e. Townhall
- Communication with ExCo and Management team
- Coordination with Regional Management
- Handle personal admin tasks (manage driver, helper, utilities, building management, etc.)
- Company admin (timesheets, reporting, expenses, travel)

***:
**Qualifications**:

- Must have at least 3 years of experience in a similar position in an international company, preferred service industry, i.e. hospitality industry
- Excellent English & skilled in Microsoft Office
- Discreet individual who can manage confidential information
- Demonstrated project management skills with an eye for detail and effective task-prioritizing
- Ability to take initiative and resourceful in coming up with solutions for problem solving
- Have a "can-do" attitude and ability to handle pressure
- Having background and passion in Marketing - Communications field is a big plus

**How We'll Support You**:
Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We'll empower you with the tools you'll need to succeed. We'll give you the autonomy to seek out new paths and better ways of doing things. We'll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we'll provide opportunities for you to do work of which you'll be proud, with people you'll be proud to call your teammates.