Executive Assistant

7 days ago


Ho Chi Minh City, Vietnam PMAX Full time

**JOB SUMMARY**:

- **Title**: Executive Assistant
- **Year of Experience**: 2-3 years+
- **Job Level**: Executive
- **Report Line**: CEO
- **Salary Range**: Negotiable
- **Hiring Purpose**: New Hire
- **Working Time**: 9:00 - 18:00, Monday - Friday
- **Working Location**: 6th Floor, Tuong Viet Building, 95 Cach Mang Thang Tam Street, Ben Thanh Ward, District 1, HCMC, Vietnam

**OBJECTIVES**:
We are looking for an Executive Assistant delivering exceptional administrative, organizational, and logístical support on a one-to-one basis.

**JOB DESCRIPTION**:
**Personal/Clerical assistant to CEO**:

- Master the CEO’s calendar, schedule meetings, arrange travel, visa and accommodations, and handle any necessary logistics
- Prepare files, reports, correspondents and other relevant business documentation as requested.
- Prepare and organize paperwork and mail.
- Responsible for notes or dictation at meetings and providing general assistance during presentations.
- Handle any tasks as required

**Administrative function for Board of Directors (BOD)**:

- Manage the calendar of BOD effectively and efficiently.
- Handle personal matters of BOD, including travel arrangements, gifting, passport renewing, sending any personal documents,
- Coordinate with HR to handle both routine and ad hoc tasks of: reports/inputs for expenses, etc.

**JOB REQUIREMENTS**

**Skills & Knowledge & Qualification**
- Excellent administrative and organization skills
- Detail-oriented and able to prioritize and multitask
- Track record of demonstrated ownership, responsibility and accountability
- Excellent communication skills in English
- Excellent professional standards, discernment and discretion when taking care of sensitive information
- Strong problem-solving mindset, proactive spirit Flexible to work outside working hours when required

**PMAX-er Identification**
- **Client Impact**:Everything we do is ultimately to deliver real client impact and value.
- **Innovation**: Drive change and innovative new ideas to create more values for clients, teams and society.
- **People Development**: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
- **Integrity**:Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
- **Teamwork & Fun**:The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
- **Extreme Ownership**: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

**BENEFITS**:

- Competitive salary range with quarterly & yearly incentives and 13th-month salary
- Flexible working time with 4 days working from home per month and 15 paid leaves per year
- Insurance as full salary (SHUI)
- Annual health check-up and Healthcare Insurance PTI for all employees
- Laptop supply/allowance or support for laptop purchase costs on an individual basis
- Internal training & career development opportunities, and external L&D budget sponsorship
- Team bonding budget quarterly, snack time to engage team members
- Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year )
- Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
- Other staff welfare allowances.

**ABOUT PMAX**:
PMAX is a Total Performance Marketing pioneer in Vietnam with in-depth digital marketing expertise and total marketing solutions to deeply impact brand performance and drive businesses growth effectively. Founded in 2016 by prominent strategists and continuously led by over 20 professionals specialized in the Total Performance Marketing field, PMAX empowers businesses to maximize their business results by optimizing their marketing performance. With over 9 services (research, strategy, platform, media, creative, campaign management, merchandising, commercial, tech & data, etc.), 4 primary solution packages (Branding, E-commerce, App, Lead Generation) and established track records, PMAX has successfully worked with over 400 clients on over 600 successful projects.

PMAX has earned 5 MMA SMARTIES awards and 4 Agency of the Year honors during the business growth. PMAX has also become a Premium partner of Facebook, Google, TikTok, Shopee, Zalo, and others.

For you - talents with strong brain power who are seeking “the bigger shirt” for your effective growth, we are confident to offer a young, dynamic and aggressive environment with unlimited opportunities to maximize your potential and optimize your capacity in order to make a leap to marketing experts & business leaders.

**Why PMAX?**
- We provide opportunity of fast-


  • Executive Assistant

    4 weeks ago


    Ho Chi Minh City, Vietnam Công ty TNHH Intertek Việt Nam - Hồ Chí Minh Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) JOB SUMMARY The person should be highly skilled to perform the duties of the executive associate. Skills should be well developed in the person to work perfectly and carry all the responsibilities that is required to perform. Some of the skills of the executive associate are given below: -...

  • Executive Assistant

    4 weeks ago


    Ho Chi Minh City, Vietnam Công ty TNHH Intertek Việt Nam - Hồ Chí Minh Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) JOB SUMMARY The person should be highly skilled to perform the duties of the executive associate. Skills should be well developed in the person to work perfectly and carry all the responsibilities that is required to perform. Some of the skills of the executive associate are given below: -...


  • Ho Chi Minh City, Vietnam Mekong Capital Full time

    **WHO YOU ARE**: We are an efficient team who provide Calendar expertise for people to focus in delivering what they committed to while experience fullfillment. OBJECTIVE: - Maximize time of Partner, Directors, and investment team to value-added and necessary activities weekly which enabling them achieve their quarterly KPIs. - Managing the calendar of...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Trusting Social Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)We are seeking a professional and experienced Executive Assistant to the CEO to join our team in Ho Chi Minh City. As an Executive Assistant to the CEO at Trusting Social, you will play a pivotal role in supporting the CEO in our executives, ensuring efficient management of their schedules, tasks, and...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Mekong Capital Full time

    WHO YOU ARE: We are an efficient team who provide Calendar expertise for people to focus in delivering what they committed to while experience fullfillmentOBJECTIVE: Maximize time of Partner, Directors, and investment team to valueadded and necessary activities weekly which enabling them achieve their quarterly KPIs. Managing the calendar of Partner,...

  • Executive Assistant

    5 days ago


    Ho Chi Minh City, Vietnam Talentnet Full time

    $2,000 - $3,000 - Financial Services **RESPONSIBILITIES**: - A master of time management, who owns and manages the calendars of some senior management team members effectively and efficiently. - An effective communicator who proactively conducts 1:1 conversations and takes actions necessary so that the calendars of some senior management team members and...

  • Executive Assistant

    5 days ago


    Ho Chi Minh City, Vietnam Mekong Capital Full time

    **Objective**: To enhance efficiency in how our team members organize their calendars and spend their time to deliver results. The ultimate intention is for the team to deliver results with the least amount of time and effort while experiencing power, freedom, and peace of mind. **Key Accountabilities**: - A master of time management, who owns and manages...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam VCF Full time

    JOB DESCRIPTIONJob title:EXECUTIVE ASSISTANTReporting to:The CEO[1]Location:Ho Chi Minh City, VietnamGENERAL RESPONSIBILITY:Reporting directly and working closely and effectively with the CEO on a daily basis, the Executive Assistant (EA) provides executive, administrative, and development support to the CEO and the Senior Leadership Team (SLT). The EA...

  • Executive Assistant

    4 weeks ago


    Ho Chi Minh City, Vietnam LEGO Full time

    Are you a commercially and globally minded Executive Assistant who is ready to be part of the strongest global brands? Here’s a fantastic opportunity for you! - _This role will be working temporarily at LEGO temporary office in District 1, HCMC (shuttle bus is provided from Bien Hoa, Binh Duong to the office) and be relocated to Binh Duong in 2024._...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Vietnam công ty tnhh youcan Full time

    Executive Assistant to CEO Job description: Supports execution of business business with line managers Follows - up and manages projects/tasks as proxy to the CEO Liaise with technical teams both internal and external in a business analyst capacity to ensure proper implementation of key business requirements. Works closely with all stakeholders of the...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Mekong Capital Full time

    Objective:To enhance efficiency in how our team members organize their calendars and spend their time to deliver results. The ultimate intention is for the team to deliver results with the least amount of time and effort while experiencing power, freedom, and peace of mind.Key Accountabilities: A master of time management, who owns and manages the calendars...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Talentnet Full time

    $2,000 - $3,000 Financial ServicesRESPONSIBILITIES: A master of time management, who owns and manages the calendars of some senior management team members effectively and efficiently. An effective communicator who proactively conducts 1:1 conversations and takes actions necessary so that the calendars of some senior management team members and some...

  • Executive Assistant

    3 months ago


    Ho Chi Minh City, Vietnam Aloha Consulting Group Full time

    Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review and presentation by...

  • Executive Assistant

    4 weeks ago


    Ho Chi Minh City, Vietnam Adecco Full time

    **Job summary**: **Responsibilities**: - assisting the manager in the daily business tasks - assisting in the organization and management of events, receptions, seminars and functions which the company might organize for its clients, and other related parties from time to time, as well as internal/in-house functions for employees - coordinating internal...

  • Executive Assistant

    3 weeks ago


    Ho Chi Minh City, Vietnam Trusting Social Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận)We are seeking a professional and experienced Executive Assistant to the CEO to join our team in Ho Chi Minh City. As an Executive Assistant to the CEO at Trusting Social, you will play a pivotal role in supporting the CEO in our executives, ensuring efficient management of their schedules, tasks, and...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Vietnam Kuehne+Nagel Full time

    Are you looking for an exciting new opportunity to show case your skills? If so, then this is the perfect chance, within the greatest global logistics company - ** Your Role **:You will be part of our executive support team, adding your expertise to the delivery of customer + administrative excellence - ** Your Responsibilities**: Your primary objective will...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Trusting Social Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)Executive Support Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries,...


  • Ho Chi Minh City, Vietnam CareerBooost Full time

    **Job Title: Chief Growth Officer (Executive Assistant)** Are you a **strategic powerhouse** with an **eagle eye for opportunity**? Do you thrive at the intersection of **business, branding, and innovation**? If so, we're seeking a **Chief Visionary Architect (Executive Assistant)** to join our dynamic team and **turn the CEO's bold ideas into reality**...


  • Ho Chi Minh City, Vietnam CareerBooost Full time

    **Job Title: Chief Growth Officer (Executive Assistant)** Are you a **strategic powerhouse** with an **eagle eye for opportunity**? Do you thrive at the intersection of **business, branding, and innovation**? If so, we're seeking a **Chief Visionary Architect (Executive Assistant)** to join our dynamic team and **turn the CEO's bold ideas into reality**...

  • Executive Assistant

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Adecco Full time

    Job summary:Responsibilities:- assisting the manager in the daily business tasks- assisting in the organization and management of events, receptions, seminars and functions which the company might organize for its clients, and other related parties from time to time, as well as internal/in-house functions for employees- coordinating internal meetings-...