Executive Assistant to CEO

7 months ago


Ho Chi Minh City, Vietnam Helix International Full time

**About Helix International**

Helix International is an enterprise software platform and consulting organization headquartered in the US with 7 global offices, 90 global employees, 70 active clients, and growing quickly. Helix International provides big data and enterprise content management and migration solutions for hundreds of companies in the finance, insurance, healthcare, retail, and media industries. Our clients range from start-ups to Fortune 500 companies and include banks, hospitals, and government organizations.

At the core of our offering is our proprietary MARS (Massive Archival Retrieval System) software platform, a collection of more than 70 powerful proprietary enterprise programs, APIs, and source extractors built on better than three decades of extensive industry experience and deep product knowledge. MARS automates and streamlines the detection, extraction, normalization, organization, transformation, and migration of hundreds of petabytes of data from across thousands of sources. By leveraging AI and ML technologies, MARS is able to convert unstructured data into new structured documents and reports, to and from any source and destination, and to and from any format, including proprietary filetypes, print streams, database outputs, and COLD outputs.

Helix International is IBM’s Premium Partner of choice for ECM, ETL, and ESB with more than 500 projects completed and a 100% success rate and has been leading the Enterprise Content Management industry for more than 30 years.

**Position**

Helix International has an immediate job opening for an enthusiastic executive assistant for the CEO of many companies internationally (US based). The international organization is an environment where you can learn new things have the opportunity to travel and a place where you can be part of a tight knit family.

**Responsibilities and Duties**
- Act as the point of contact between the executives and internal/external clients
- Travel with CEO domestically (US) and internationally
- Able to work while traveling (in a car or other vehicle without motion sickness)
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments, and provide reminders
- Attend networking events - planning events, etc
- Develop Statements of Work for new business opportunities
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Develop and carry out efficient documentation and filing system

**Required Qualifications**:

- Multi-tasking
- Self-motivated/take initiative
- Organized
- Good written and oral communication skills
- Attention to detail
- Computer proficiency (MS Office, Outlook, PowerPoint, Excel, and Word)
- In-person Social Networking experience: Planning events, small gatherings/ intimate events, and travel.
- Driver's license
- Work EST hours (will move to the US to work in Grand Rapids, Michigan)

**Good to Have**
- Prior exposure to IT or technology related services is an added advantage.
- Desire to work in a competitive environment where one’s growth potential is driven by one’s abilities and attitude.
- US visa (visitor/work/GC)

**Education**:

- Bachelor's (preferred)

Pay: From 66,000,000₫ per month

Application Question(s):

- Are you willing to work overtime and on the weekends?
- Are you willing to relocate to Grand Rapids, MI, USA for this job?
- Are you okay with Eastern Time Zone working hours during the time waiting for US Work Visa (around 1.5 years) to move to Grand Rapids, Michigan?
- Do you have a valid US visa?

License/Certification:

- Driver's License (car) (preferred)

Willingness to travel:

- 50% (required)



  • Ho Chi Minh City, Vietnam Trusting Social Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận)We are seeking a professional and experienced Executive Assistant to the CEO to join our team in Ho Chi Minh City. As an Executive Assistant to the CEO at Trusting Social, you will play a pivotal role in supporting the CEO in our executives, ensuring efficient management of their schedules, tasks, and...


  • Ho Chi Minh City, Vietnam Mekong Capital Full time

    **A. RESPONSIBILITIES**: 1. GENERAL Assist primarily the CEO with organizational, financial and personal administration on a daily basis Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the...


  • Ho Chi Minh City, Vietnam Công Ty CP Dược Phẩm Pharmacity Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) MISSION CONTROL: 1. The Mission Controller fully owns and is responsible for Mission Control of the Partners/Director perfectly working so that they can fulfill their accountabilities. To fulfill this, the Mission Controller needs to ensure, but not limited to the following: - Understand and own...


  • Ho Chi Minh City, Vietnam Công ty TNHH Onpoint Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Reporting to the Chief Executive Officer you will be responsible for: Reporting to the Chief Executive Officer you will undertake a full range of secretarial and administrative duties for the CEO and to ensure the efficient and effective running of their daily business. ** Key Responsibilities - To...


  • Thành phố Hồ Chí Minh, Vietnam Lixibox Full time

    **Salary**: Thương lượng **Location**: LXB Company - Office 2 **Team**: HR & Admin **Application deadline**: 11/09 — 11/10/2024 **Job Description**: **Working Location**: 16th, 34 Road, Tran Nao Street, An Khanh Ward, Thu Duc City, HCMC. **Line report**: CEO Lixibox is a full-stack one-stop omni-channel solution for luxury affordable brands to reach...


  • Ho Chi Minh City, Vietnam Công Ty Transcend People Limited &1st Virtue Limited Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Executes a broad repondsibility to support maintain business and manage personal calendar of CEO. Make travel arrangements for CEO and guests/ customers and other daily activities to be sure that the work flows smoothly. Settle monthly dues and assist on other personal stuff. Receive, classify,...


  • Thành phố Hồ Chí Minh, Vietnam Mekong Capital Full time

    **A. RESPONSIBILITIES**: **1. GENERAL** - Assist primarily the CEO with organizational, financial and personal administration on a daily basis - Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers...

  • Assistant to CEO

    7 months ago


    Ho Chi Minh City, Vietnam Công ty TNHH Giải Pháp Kinh Doanh Multi - Intelligence Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) The Assistant to CEO of Emmaus-Group (EMAG) and plays a critical role in ensuring the efficient operation of the executive office. Executive Assistant - Assist the CEO in coordinating work with external parties, connecting activities with departments/individuals to ensure maintenance of daily...

  • Assistant to CEO

    7 months ago


    Ho Chi Minh City, Vietnam Công Ty TNHH Gwen Design Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Translation and Interpretation: Translate conversations and meetings between the CEO and partners/clients in English, Vietnamese, and Chinese. Ensure clear and accurate communication in both written and verbal formats. - Project Management: Assist in the planning, execution, and monitoring of...


  • Ho Chi Minh City, Vietnam Amanotes Full time

    **Asisstant to G-suite / Ho Chi Minh City, Vietnam** - Why we need you - Your mission is to help the CEO optimize his productivity & increase his decision quality in many different areas: business, finance, product, culture etc - What you will do **Optimize the CEO’s productivity**: - Arrange and handle all logistics for the CEO/BOD meetings and events:...

  • CEO Assistant

    7 months ago


    Ho Chi Minh City, Vietnam Invest Talent JSC Full time

    Invest Talent JSC Client a new FDI set-up company, operates within the grain trading industry, specialising in the sale of niche and oilseed crops. With a focus on products such as flax, peas, mung beans, chickpeas, meal, and moreTo expand into the Vietnamese market, we aim to leverage our expertise in grain trading and focus on the unique agricultural needs...

  • Mibs Assistant to CEO

    7 months ago


    Ho Chi Minh City, Vietnam CÔNG TY TNHH HIMCOM Full time

    _MIBS - Member at Emmaus-Group (EMAG). EMAG specializes in finance investment and acquisition strategy. Founded from the humble beginnings, EMAG has successfully acquired MIBS, HIMCOM, Huge-Fam and Kapha with the aim of offering the expanded range of services and diversified products._ - Now, EMAG and its subsidiaries collectively have been successful...

  • Mibs Assistant to CEO

    7 months ago


    Ho Chi Minh City, Vietnam CÔNG TY TNHH HIMCOM Full time

    _MIBS - Member at Emmaus-Group (EMAG). EMAG specializes in finance investment and acquisition strategy. Founded from the humble beginnings, EMAG has successfully acquired MIBS, HIMCOM, Huge-Fam and Kapha with the aim of offering the expanded range of services and diversified products._ - Now, EMAG and its subsidiaries collectively have been successful...

  • Mibs Assistant to CEO

    7 months ago


    Ho Chi Minh City, Vietnam Công ty TNHH Multi Intelligence Biz Solution (MIBS) Full time

    _MIBS - Member at Emmaus-Group (EMAG). EMAG specializes in finance investment and acquisition strategy. Founded from the humble beginnings, EMAG has successfully acquired MIBS, HIMCOM, Huge-Fam and Kapha with the aim of offering the expanded range of services and diversified products._ - Now, EMAG and its subsidiaries collectively have been successful...

  • Mibs Assistant to CEO

    7 months ago


    Ho Chi Minh City, Vietnam Công ty TNHH Multi Intelligence Biz Solution (MIBS) Full time

    _MIBS - Member at Emmaus-Group (EMAG). EMAG specializes in finance investment and acquisition strategy. Founded from the humble beginnings, EMAG has successfully acquired MIBS, HIMCOM, Huge-Fam and Kapha with the aim of offering the expanded range of services and diversified products._ - Now, EMAG and its subsidiaries collectively have been successful...


  • Thành phố Hồ Chí Minh, Vietnam Future Ready Academy Full time

    **Mô tả công việc**: (Mức lương: Đến 20 triệu VNĐ) **Job type**:Contract Position (renewable annually) **Shift and schedule**:Monday to Friday 9am - 6pm **Location**:HCMC, Hybrid The primary role of this position is to coordinate the schedule, travel, meetings, tasks, priorities of CEO and core team members to ensure company goals are...


  • Ho Chi Minh City, Vietnam Helix International Full time

    **About Helix International** Helix International is an enterprise software platform and consulting organization headquartered in the US with 7 global offices, 90 global employees, 70 active clients, and growing quickly. Helix International provides big data and enterprise content management and migration solutions for hundreds of companies in the finance,...


  • Ho Chi Minh City, Vietnam Công ty TNHH Onpoint Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - To assist the CEO in organizing their administrative workload. Liaising with the CEO regarding the events of the day and following up resultant actions. - Maintain complex diary management, arranging appointments and meetings as appropriate and ensuring that they are adequately briefed and have all...

  • Mibs Assistant to CEO

    7 months ago


    Ho Chi Minh City, Vietnam Công ty TNHH Multi Intelligence Biz Solution (MIBS) Full time

    _MIBS - Member at Emmaus-Group (EMAG). EMAG specializes in finance investment and acquisition strategy. Founded from the humble beginnings, EMAG has successfully acquired MIBS, HIMCOM, Huge-Fam and Kapha with the aim of offering the expanded range of services and diversified products._ - Now, EMAG and its subsidiaries collectively have been successful...


  • Ho Chi Minh City, Vietnam DFO Global Performance Commerce Limited Full time

    ABOUT US: Global Performance Commerce (GPC) is on a mission to deliver superior marketing and products. GPC needs people that love: - Performance marketing - E-commerce - Brand building ABOUT THE POSITION: We are looking for someone who is driven, motivated, and passionate about taking on new challenges. This position will be trained to become an...