Executive Assistant, Business Operations
5 months ago
The Executive Assistant provides a range of administrative support services to C-suite Expats. She/he maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, including the Senior management team, she/he deals with a wide range of highly sensitive issues under tight deadlines/pressures.
**KEY RESPONSIBILITIES**:
- Responsible for scheduling and managing the C-suite Expats’ calendar, including prioritizing and resolving related conflicts and competing demands and proactively scheduling important meetings with internal and external individuals.
- Support with translation (English to Vietnamese) both in terms of documentation as well as in meetings.
- Organizes and coordinates international and domestic travel and related requirements, which include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports.
- Provides support in arranging meetings, including the collation of meeting notes and handling logistics.
- Support all matters related to the Project Teams and Senior Management Team as requested.
- Contributes to the excellent reputation of the FA department through professional, friendly, and respectful interactions, both internally and externally.
- Performs other duties as required and assigned such as personal/family support in supporting monthly billing and other payment requests related.
**Yêu cầu**:
- Ability to observe strict confidentiality in all aspects of services provided Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients.
- Excellent calendar management skills; Ability to work independently.
- Strong organization and prioritization skills Ability to effectively exercise discretion and judgment in handling confidential/proprietary information.
- Resourceful and problem-solving skills; Dependability, dedication, and independence.
**EXPERIENCES & QUALIFICATION**
- A bachelor's degree requires 2+ years of relevant work experience as a Personal Assistant for C-level executives or similar roles.
- Excellent written and verbal communication skills in English and Vietnamese.
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