Senior Executive Assistant
7 months ago
**Key Objective**:
Playing a critical role in enhancing the efficiency of top executives. By meticulously managing and optimizing their schedules, you ensure that these key members can focus on taking actions that generate significant results for the Company's vision to be fulfilled. This role is about strategically allocating time to maximize productivity and impact. As an Executive Assistant, you become a vital partner in the pursuit of excellence, directly contributing to the company's success through your proactive and skillful management.
**Key Accountabilities**:
**1. **The Calendar of Partners/Directors (Your customer) is well-organized in a way that he/she spends most of the time on high-impact or value-added activities, which leads to the achievement of their committed results/KPIs.**:
**Time Allocation Excellence**:
- Crystal is clear about the principles, priorities, and committed results/KPIs of the person and organizes his/her working schedule accordingly.
- Proactively and fearlessly ask questions (to the Line Manager or your customer) whenever there is a doubt in how to handle certain things (both on an ad-hoc basis or in recurrent daily/weekly meetings).
- Paying attention to everything in the Calendar to look for any misalignments in terms of priorities, and time allocation principles and SPEAK UP to your customer until that is clear/handled properly.
- Maintain and keep up-to-date the list of principles of each customer on Trello. Those principles should be written in a very clear and concise way.
- Ensure logistic arrangement (travel time, meeting room, participants, background notes) for each meeting/appointment/occasion in the Calendar is well arranged in advance and follows principles (if relevant).
**Action tracking system**:
- Ensure that you are clear and have a system to track the next actions your customer needs to take after meetings (especially after VDI conversation) and schedule time for him/her to handle that (either by receiving information from them or asking them in person)
- Any request of your customer should be handled with velocity (within the certain time frame that is aligned between you and your Line Manager)
- Ensure that there will be no request that is missed handling
**2. Value-added conversations with relevant people to ensure the success of Vision Driving Investing (VDI) Framework implementation at Investees**:
Ensure the sufficient number of conversations of the Value Creation Team with the Investees about VDI will take place as a target through:
- Reviewing related data (dashboard) to identify any missing conversation and raise it to the relevant person until that is handled (i.e. conversation is scheduled or it is decided that the conversation is no longer needed at that moment).
- Coordinate directly with the person in charge at Investee to schedule a conversation per request of your Customer.
- Take necessary actions/conduct necessary conversations with relevant people in other departments to ensure what was generated in the VDI conversation (when it is relevant to your customer) will be handled or someone will handle that.
- Provide leadership by speaking up if you see any potential off-track in terms of a number of VDI conversations and initiate conversations with relevant people to generate new actions/resolutions to get us back on track.
**3. Space of Optimizing for Efficiency**:
- Keep identifying opportunities for optimizing for efficiency (making something work better, faster, or more effectively) to maximize the time that is available for value-added activities.
- Digital Transformation: Inquiring into how something, that is done manually at the moment, can be automated in the future
**4. O**ther tasks assigned by the Line Manager or in accordance with your role as a member of the Efficiency Management Team**:
**Key Requirements**:
- ** Calendar Management**
- Master in using Microsoft Outlook Calendar with a high level of detail and standard
- Being highly efficient and focused on optimizing efficiency, always striving to generate initiatives that improve performance.
- Strong organizational skills, including managing priorities on platforms like Trello, and a proven track record of leading teams/projects to produce results.
- Detail-oriented, skilled in logistics arrangement, such as arranging and coordinating meetings/schedules/travel, coordinating across different departments, and managing many stakeholders.
- Ability to act with velocity (not be stopped by concerns/fear)
- ** Value-Added Conversations and Optimizing for Efficiency**
- Has certain skills in data analytical
- Proven ability to identify and address non-contributing time expenditures effectively.
- Exceptional communication skills, including demonstrated experience in impactful one-on-one conversations with high-level executives.
- ** Other Requirements**:
- At least 5 years of working experience in Executive Assistant/ Project Assistant to BODs/CEO positions at foreig
-
Executive Assistant
6 months ago
Ho Chi Minh City, Vietnam Talentnet Full time$2,000 - $3,000 - Financial Services **RESPONSIBILITIES**: - A master of time management, who owns and manages the calendars of some senior management team members effectively and efficiently. - An effective communicator who proactively conducts 1:1 conversations and takes actions necessary so that the calendars of some senior management team members and...
-
Executive Assistant
6 months ago
Ho Chi Minh City, Vietnam Mekong Capital Full time**Objective**: To enhance efficiency in how our team members organize their calendars and spend their time to deliver results. The ultimate intention is for the team to deliver results with the least amount of time and effort while experiencing power, freedom, and peace of mind. **Key Accountabilities**: - A master of time management, who owns and manages...
-
Executive Assistant
6 months ago
Ho Chi Minh City, Vietnam Trusting Social Full time**Mô tả công việc**: (Mức lương: Thỏa thuận)We are seeking a professional and experienced Executive Assistant to the CEO to join our team in Ho Chi Minh City. As an Executive Assistant to the CEO at Trusting Social, you will play a pivotal role in supporting the CEO in our executives, ensuring efficient management of their schedules, tasks, and...
-
Executive Assistant to The CEO
6 months ago
Ho Chi Minh City, Vietnam Trusting Social Full time**Mô tả công việc**: (Mức lương: Thỏa thuận)We are seeking a professional and experienced Executive Assistant to the CEO to join our team in Ho Chi Minh City. As an Executive Assistant to the CEO at Trusting Social, you will play a pivotal role in supporting the CEO in our executives, ensuring efficient management of their schedules, tasks, and...
-
Executive Assistant
6 months ago
Ho Chi Minh City, Vietnam Trusting Social Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Executive Support - Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans,...
-
Executive Assistant to Chairman
6 months ago
Ho Chi Minh City, Vietnam Talentnet Full time$4,000 - $6,500 - Real Estate/Property & Construction RESPONSIBILITIES: - Assisting CEO in daily tasks, schedules’ management and plans as well as execute various tasks assigned by BOD depending on abilities. - Coordinate, monitor, verify and follow through of project works/ instruction/ assignments/ documentation instructed by CEO to Company...
-
Executive Assistant, Business Operations
6 months ago
Ho Chi Minh City, Vietnam VNG Full timeThe Executive Assistant provides a range of administrative support services to C-suite Expats. She/he maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, including the Senior management team, she/he deals with a wide range of highly sensitive...
-
Senior Executive, Impact Driving
7 months ago
Ho Chi Minh City, Vietnam Dentsu Aegis Network Full timeThe purpose of this role is to assist the team in their day to day duties and coordination of campaigns and initiatives Job Title: Senior Executive, Impact Driving **Job Description**: **Responsibilities**: Account & Relation Management: - Together with AM, communicate with clients' members to deliver daily work as Client's expectation, grasp their issues...
-
Senior Account Executive
6 months ago
Ho Chi Minh City, Vietnam Dentsu Aegis Network Full timeThe purpose of this role is to assist the team in their day to day duties and coordination of campaigns and initiatives Job Title: Senior Account Executive - Freelance **Job Description**: Key Accountabilities 1. Account & Relation Management: - Together with AM, communicate with clients' members to deliver daily work as per Client's expectations, grasp...
-
Senior Account Executive
6 months ago
Ho Chi Minh City, Vietnam Dentsu Aegis Network Full timeThe purpose of this role is to assist the team in their day to day duties and coordination of campaigns and initiatives Job Title: Senior Account Executive - Freelancer **Job Description**: Key Accountabilities 1. Account & Relation Management: - Together with AM, communicate with clients' members to deliver daily work as per Client's expectations, grasp...
-
Executive Assistant Interpreter
1 month ago
Thành phố Hồ Chí Minh, Vietnam Invest Talent JSC Full timeInvest Talent JSC is assisting our client a wellness retail group in hiring a new PA cum Translator to join and build their business in Vietnam. **Key Responsibilities**: **Personal Assistance** - Provie high-level administrative support to senior management. - Manage calendars, schedule meetings, and coordinate travel arrangements. - Organize and maintain...
-
Leo Burnett Senior Account Executive
6 months ago
Ho Chi Minh City, Vietnam Leo Burnett Full time**Company Description** We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is...
-
Senior Sales Executive
6 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Dịch Vụ Triển Lãm SES Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Senior Sales executive is the key point of contact between Informa Markets in Vietnam and its clients: answering queries, offering advice and introducing exhibition services. Senior Sales executive promotes services to customers and negotiate contracts with the aim of maximising profits. 1. Be...
-
Executive Assistant
8 months ago
Ho Chi Minh City, Vietnam Aloha Consulting Group Full timePreparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review and presentation by...
-
Executive Assistant
3 months ago
Thành phố Hồ Chí Minh, Vietnam Công Ty TNHH Techtronic Industries Việt Nam Manufacturing Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Job Summary: Key Responsibilities: - Administrative Support: Provide comprehensive administrative support to the SVP, including managing calendars, scheduling meetings, and coordinating travel arrangements. - Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking...
-
Senior Account Executive
7 months ago
Ho Chi Minh City, Vietnam Microsoft Full timeThe Senior Account Executive (Conglomerates and FSI) is an individual contributor who develops and oversees the execution of account plans for multiple accounts and works to ensure engagements yield high volume sales for both Microsoft and the customer that are on track with goals, budgets, and forecasts. The person will understands customer drivers of...
-
Senior Sales Executive
6 months ago
Ho Chi Minh City, Vietnam Informa Markets Full time**Company Description** Informa PLC is a leading international events, intelligence and scholarly research group.** Our purpose is to champion the specialist. Through hundreds of powerful brands we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business,...
-
Executive Assistant
6 months ago
Ho Chi Minh City, Vietnam PMAX Full time**JOB SUMMARY**: - **Title**: Executive Assistant - **Year of Experience**: 2-3 years+ - **Job Level**: Executive - **Report Line**: CEO - **Salary Range**: Negotiable - **Hiring Purpose**: New Hire - **Working Time**: 9:00 - 18:00, Monday - Friday - **Working Location**: 6th Floor, Tuong Viet Building, 95 Cach Mang Thang Tam Street, Ben Thanh Ward,...
-
Executive Assistant to Managing Partner
6 months ago
Ho Chi Minh City, Vietnam Công ty Cổ Phần Earth Venture Full time**Mô tả công việc**: (Mức lương: 20 - 35 triệu VNĐ) Earth Venture Capital is a global venture capital firm that seeks to empower digital solutions tackling climate change while having the potential to deliver significant financial returns. Believing that the next generation of unicorns will be climate tech startups, we aim to leverage the power...
-
Executive Assistant
6 months ago
Ho Chi Minh City, Vietnam Gyld Labs Full time**Responsibilities** - Maintain the CEO’s appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking and coordinating travel arrangements. - Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress...