Communications and Admin Officer

4 months ago


Ho Chi Minh City, Vietnam RMIT University Full time

Overview:

- RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
- Why RMIT University Vietnam?

Reputation and rankings - RMIT University

Rewards and Benefits:

- Competitive salary package and allowances
- 20 paid annual leave, carer leave and public holidays (Christmas and Tet Holidays)
- Private health insurance and wellness programs
- Professional development and career advancement
- Relocation and visa support
- Access to state-of-the-art facilities and resources
- A vibrant and diverse campus life and more

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:

- Position Summary
- The Communications and Administration Officer is responsible for providing administrative assistance to the Associate Director of Communications and members of the University Communications team. The role is responsible for general administration support across the unit, including equipment and stationery purchases, service contract coordination, budget oversight, team bookings and travel.
- Reporting Line

Reports to: Associate Director, Communications
- Key Accountabilities
- Provide day-to-day support to the Associate Director, Communications Vietnam.
- Provide high quality administrative support UniComms team: facilitation of eProcurement and Workday processes, contract preparation, management of file systems, management of administrative resources, meetings arrangement.
- Coordinate annual budget and forecast.
- Manage bookings for facilities, schedule bookings for events, workshops and organise equipment and materials as needed.
- Travel arrangements: organize all work travel arrangements for staff within the school, including airfares, accommodation, and transportation.
- Process purchase requests and payment of invoices belonging to Communications. Manage and process requests to IT and Property Services. Track costs of the department and report on actual versus budgeted expenditure.
- Maintain supply of material resources, stationery, office supplies and equipment.
- Maintain files and records related to the Communications.
- Manage all UniComms assets including but not limited to computers, printers, multi-functional device (MFD), laptops, tablets, AV equipment. The management includes annual asset reports, transfer, disposal, purchase of replacement and new additional items, and maintenance services.
- Ensure new employees to the department are provided with all necessary support to assimilate to the team environment.
- Consult on filming & photography permission as well as consent within the campuses
- Establish and manage effective relationships with all relevant stakeholders internally and externally including students, staff and external clients of the University. Use confidential, effective, and professional communication in all dealings with internal and external contacts.
- Assist the Communications management team with other projects and executive secretarial and administrative duties as required.
- Undertake any other duties that may be required by Associate Director, Communications Vietnam
- Key Selection Criteria
- Bachelor's degree in business administration or relevant disciplines.
- At least two years of relevant experience working in a similar position with background in administration and communications.
- Strong experience in managing budgets and forecasts.
- Well-developed interpersonal skills including coordination, liaison, and communication, both written and spoken, in English and Vietnamese, across a broad range of audiences and media.
- Well-developed planning, organisational, analytical and problems solving skills, working independently, or as part of a team.
- Attention to detail, accuracy, and security when managing information.
- Demonstrated superior knowledge and experience with MS software and platforms
- Excellent critical reasoning and problems solving skills.
- English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

For any role, English Language Proficiency may also be proven by showing successful completion of secondary education to a level qualifying to


  • Admin Officer

    5 months ago


    Ho Chi Minh City, Vietnam Công Ty TNHH Minthacare Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc I. Line Manager: Line 1 : Operation Manager Line 2 : Country Manager II. Main duty: Handle all admin tasks such as office supplies, office management, business trip request. Manage and control the administration expenses to optimize and minimize the cost. Support on...

  • HR and Admin Officer

    5 months ago


    Ho Chi Minh City, Vietnam Knauf Vietnam Full time

    **About Knauf** Knauf is one of the world’s leading manufacturers of modern insulation materials, drylining systems, plasters & accessories, thermal insulation composite systems, paints, floor screed, floor systems, construction equipment and tools. With more than 250 production facilities and sales organizations in over 86 countries, 35,000 employees...

  • HR - Admin Officer

    6 months ago


    Ho Chi Minh City, Vietnam Tialoc VietNam Ltd.Co Full time

    The Admin & HR Officer will be responsible to ensure the efficient day-to-day operation of the office, and support the work of management and other staff as assigned by Admin/HR Manager. - Responsible for task that liaise with government department for license, permit and others related matter for overall branches from time to time; - Make timesheet accuracy...


  • Ho Chi Minh City, Vietnam Chailease Full time

    **Mô tả công việc** **1.1 Reception**: - Greet clients, and visitors and direct them to desired contacts. - Take messages when the call receiver is not available. - Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their expenses charges. **1.2 Administration**: - Make office expense payments. - Arrange cars/taxis...

  • HR - Admin Officer

    4 months ago


    Ho Chi Minh City, Vietnam Chi nhánh Công Ty TNHH Amann Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Objective of the function: - Maintain operations and administrative activities of HCM and Hanoi representative office smoothly - Supporting effectively HR & Admin and other Departments - Provide general support and assistance to the HSE in Ho Chi Minh office 2. Main responsibilities: - In...

  • Office Admin

    5 months ago


    Ho Chi Minh City, Vietnam Công Ty TNHH Datacolor Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Office Administrative: - Manage leasing contract, relocation, renovation, liaise with building management company. - Documents management to support audit yearly, work with courier/transportation vendors to purchase and manage office equipment and other suppliers. - Other related admin or office...


  • Ho Chi Minh City, Vietnam Source of Asia Full time

    **1. Admin task**: - Work with several suppliers to deliver great services to employee relates to hotel, flight ticket and accommodation. Follow up and accomplish payment process with the suppliers. - Manage office stationery, which includes: receive purchase request, create check-list to follow-up on import and export, deliver and clear out stationery on...


  • Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Professional Enviroment - Professional Development - International exposure **Key responsibilities**: - Manage registration, documentation, and record-keeping processes related to the Fund Management Certificate granted by the State Securities Committee - Be in charge of logistic works for corporate events/ activities (e.g. AGM, company trip, internal and...


  • Ho Chi Minh City, Vietnam Công Ty Cho Thuê Tài Chính TNHH MTV Quốc Tế Chailease Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Reception: - Greet clients, and visitors and direct them to desired contacts. - Take messages when the call receiver is not available. - Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their charges of expenses. 2. Administration: - Make office expense...

  • Communication Officer

    5 months ago


    Ho Chi Minh City, Vietnam IRD VN Full time

    **VACANCY** **JOB TITLE**: Communication Officer ***: Vacancies: 01 Contract type: Local, Fulltime (100% FTE) Duration: 1 year (extension to be based on performance and availability of funds) Location: Ha Noi or Ho Chi Minh Travel requirements: Frequent travel throughout cities; infrequent travel for knowledge sharing in Viet Nam **BACKGROUND**: **IRD...


  • Ho Chi Minh City, Vietnam Save the Children Full time

    **Vacancy**:Procurement & Admin Officer** Under the supervision of Procurement Coordinator, the position will responsible for overall performance of procurement and admin tasks in Ho Chi Minh Office, in accordance to SCI and government requirements. The position will be responsible to implement all procurement activities for all projects and office...

  • Office Admin Executive

    5 months ago


    Ho Chi Minh City, Vietnam AnyMind Group Full time

    **What You Will Do**: - Be responsible for providing information and supervising outsourcing suppliers (office leasing, office sanitation, drinks,...) - Make report of working time - report of holidays and asset management - Arrange all business trips, All-hands meeting, boot-camp trip for employees verifying travel request approvals (including air ticket,...

  • Senior Admin Officer

    5 months ago


    Ho Chi Minh City, Vietnam Mekong Capital Full time

    THE ROLE Admin Team has a Vision to bring WOW experiences for all services in a professional workplace for Mekongers and external customers. We are looking for a member to join us in realizing Admin's vision that creates WOW experiences in Event logistics and the F&B domain. You are an Event logistics, F&B domain expert and the trusted member who will...

  • Communication Officer

    5 months ago


    Ho Chi Minh City, Vietnam Red Orange LLC Full time

    Dear Our Valued Connections, - **Working location**: Vientiane (Lao) - **Salary**:$2700 USD (NET) **Responsibility**: Under the management direction of the CEO and technical guidance of the Chief Strategy and Partnership Officer, the incumbent performs the following duties: - Work primarily on press and media relations, responding to media queries,...

  • Communication Officer

    5 months ago


    Ho Chi Minh City, Vietnam Red Orange Headhunt LLC Full time

    Dear Our Valued Connections, - **Working location**: Vientiane (Lao) - **Salary**:$2700 USD (NET) **Responsibility**: Under the management direction of the CEO and technical guidance of the Chief Strategy and Partnership Officer, the incumbent performs the following duties: - Work primarily on press and media relations, responding to media queries,...

  • HR & Admin Assistant

    4 months ago


    Ho Chi Minh City, Vietnam CIMIGO Full time

    HR & Admin Assistant **About us**: Cimigo is one of the leading market research companies in Vietnam and Asia. We operate with the aspiration to serve as the voice of consumers. Understanding consumers and clients is the cornerstone of success for every business. Cimigo consistently listens to consumer needs and communicates them to manufacturers and...


  • Thành phố Hồ Chí Minh, Vietnam Công ty TNHH MTV Công Nghệ Prime-Labo Full time

    **Mô tả công việc**: (Mức lương: 9 - 13 triệu VNĐ) - Admin: - Oversee office operations, including managing office supplies and equipment - Ensure smooth day-to-day administrative processes - HR (Hiring IT developers): - Handle employee onboarding and offboarding - Maintain employee records, handle labor contracts, and manage employee...


  • Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Tender Admin - Healthcare - Sales & Marketing Admin 1. **Responsibilities**: - Sales & marketing admin (70%): - Prepare documents for tender. - Raise Internal Request Form for sales & marketing events. - Create Purchase Request and Purchase Order for payment. - Monthly report for the Account team and quarterly report for the Internal audit/compliance...

  • IT Officer

    4 months ago


    Ho Chi Minh City, Vietnam apac tech Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **IT Officer (Networking And System Admin )**: - **Mã tin đăng: 3604505**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt...

  • Admin Manager

    5 months ago


    Ho Chi Minh City, Vietnam KMS Technology Full time

    **Company Description** About KMS** KMS was established in 2009 as a U.S.based software development & consulting company with development centers in Vietnam. Over 15 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. - KMS Technology focuses on custom...