Admin Executive
6 months ago
**Job description**:
- The following tasks should be handled independently without detail instruction by supervisor.
- Collect invoices, prepare vouchers, make all payments for office in a timely manner.
- Support for tax (PIT, etc.)
- Prepare monthly income statement to report to headquarter.
- Make bank transaction.
- Coordinate with banks to resolve relevant arising cases.
- Arrangement of visa/TRC matter for expats and family.
- Arrangement of visa for visitors, employees for overseas business trip.
- Logistics arrangement (book hotel/air ticket/restaurant, arrange car for staff’s business trips).
- Budget management of business development research fee.
- IT equipment management.
- Contract negotiation and its internal process for administration matters.
- Monitor overtime hours of staff and arrange salary and bonus for employees.
- Maintaining office assets (Fixed assets/IT assets).
- Prepare periodical reports to authorities.
- Maintain filing system, both electronic and physical.
- Salary calculation and S.I matters.
- Coordinate with suppliers to ensure smooth office operations (landlord, IT company, bank, etc.
- In charge of internal event (company trip, party, etc.)
- Handling Mail.
- Office supply (Stationery, Water, etc.)
- Translation of BD material when needed.
- Improve office working environment.
- Support to managers/employees in administration works on an ad-hoc basis.
- Support expats and their family.
**Job requirements**:
**_ 1. Education background:_**
- Having degree from a recognized university.
**_ 2. Hard skill_**
- Be able to use Microsoft Office (Word, Excel, Power Point).
- Have fluent business English skills.
**_ 3. Soft skill_**
- Communication skills.
- Logical thinking skills.
- Time management skills.
- The capacity for swift and flexible reaction.
**_ 4. Experience_**
- 5-6 years of experience of administration and accounting in an office environment.
- Working experience in Japanese companies.
- Have experience in working with authorities to obtain work permit, visa, TRC.
- Must have experience in payroll, social insurance and PIT calculation.
**_ 5. Human characteristic_**
- Highly organized, careful and detail-oriented personality with good common sense.
- Be able to arrange works to meet deadlines.
- Have a positive mind.
- Have an eagerness to learn.
- **Benefit**:
- 24/7 PVI premiums.
- Language Allowance.
- Full pay SHUI.
- Company trip.
- Health check.
- Pay rise: once per year.
- Bonus will be paid before Tet holiday.
**Job workplaces**:
- Hồ Chí Minh - Việt Nam
**Job level**:
- Nhân viên
**Job industry**:
- Hành chính, Thư ký & Lễ tân
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