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Document Controller and Project Assistant

3 months ago

Ho Chi Minh City, Vietnam Royal HaskoningDHV Full time

We are seeking a highly organized and proactive Document Controller and Project Assistant to join our team on a short-term basis until the end of June 2024 (with the possibility of extension). This role involves managing document control, overseeing project facilities, and handling various administrative tasks.

If you thrive in an international working environment and enjoy multitasking, this position might be a great fit for you.

**What will you do**:
**1. Document Control (60%)**
- Filing documents both electronic and hardcopies.
- Maintaining Outgoing Document Register
- Append status codes in BIM CDE to documents.

**2. Manage project facilities (30%)**
- Internet/ Maintenance of office building, IT-equipment, cars, furniture, internet/office telephone,
- Maintain ongoing relationships with external suppliers and partners (car leasing companies, building management, maintenance contractors or equipment vendors) incl. reviewing contracts and invoices to ensure the organization receives satisfactory standards of service.
- Making payment requests and managing petty cash.
- Managing, ordering & distributing stationeries and other office consumables.

**3. Administration tasks (10%)**
- Collecting necessary documents for project invoicing.
- Booking hotels and arranging visas for expat from other countries.
- Coordinate with HRM to follow up and handle work permit, resident card of expats.
- Other duties: Carry out other duties which your line manager may reasonably request within the parameters of your role.

**Where you will work**:
Active in Vietnam since 1985 and established in 1993, HaskoningDHV Vietnam is a 100% foreign invested company of Royal HaskoningDHV and recognized as one of the most prominent leading engineering and consultancy firms with a unique track record of key projects in Vietnam and SE Asia. With offices in Ho Chi Minh City and Hanoi and nearly 200 employees, HaskoningDHV Vietnam has carried out numerous projects for the private and public sector, comprising the full scope of engineering and consultancy services for Industrial projects, Maritime & Waterways, Water Management and Real Estate projects.

This role will be based in Ho Chi Minh City.

**What you bring**:
**Minimum**:

- At least 3 years' of relevant experience.
- Good command of English language in writing/translating and in verbal communication is required.
- Ability to organize and manage large volumes of both printed and electronic documents.

**Ideally also**:

- Having experience in utilizing Building Information Management (BIM) software
- Having experience in international construction projects

**What we offer you**:

- Competitive salary range up to 17,000,000 VND gross;
- A high-performance laptop will provided to you;
- Opportunities to work with experts from different disciplines, enhancing your skills and experience.

**Are you our new colleague?**: