Document Controller

3 months ago


Thành phố Hồ Chí Minh, Vietnam JLL Full time

JLL supports the Whole You, personally and professionally.
DUTIES AND RESPONSIBILITIES
Ensure project handover package is complied with standard requirement in coordination with project team and maintenance team.
Adopt changes of existing utilities to updated versions after project upgrades on Master drawing system.
Provide effective control for document, and drawings complying with standard procedure.
Timely provide/ support sufficient data on drawings/ warranty for archived projects per request/ audit.
Follow strict compliance on client and /JLL policy on confidential documents disposal process.
Provide effective management for warranty, license, permit tracking system.
Communicate effectively with stakeholders addressing concerns and delay to ensure quality handover package and up-to-dated license/permit.
Perform assigned facility inspections, vendor work and due diligence efforts, reporting on as found conditions impacting satisfactory client occupancy and operations.
Prepare and submit to summary reports listing conditions found in the performance of assigned work and recommend and/or suggest action to be taken.
Familiar with the various items of facilities systems (electrical, mechanical, building automation systems, fire/life safety, etc.)
Manage Document controls room 5S and equipment.
Any other duties as and when required by the Manager
KEY PERFORMANCE MEASURESUninterrupted site operations
100% compliance of site to key client and JLL audits
Meet or exceed Client Satisfaction survey targets
Continuously improving service
EMPLOYEE SPECIFICATIONS KEY COMPETENCIES
Knowledgeable in AutoCAD
Degree of industrial/civil/ mechanical /electrical engineer
Have a minimum two years of experience in project/ technical document management.
Detailed oriented, well-organized, effective communication
Customer service mindset, teamwork

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.


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