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Administration Officer

3 months ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Trung Tâm Tiếng Anh ILA Việt Nam Full time

Mô tả công việc:

(Mức lương:
Thỏa thuận)

General Administrative Tasks (30%)

  • Arrange meetings, include agendas and minutes, and maintain Google Calendars.
  • Compile and organize departmental weekly, monthly, quarterly, and annual reports.
  • Coordinate payments for various events, projects, materials, and resources for both internal and external suppliers.
  • Create, procure, and/or arrange delivery of certificates, letters, and awards, such as ILAYL, OLAYL, TEFL, SAT, and various recognitions.
  • Support and coordinate internal communication, such as the DTL newsletter.

DTL Resources & Documentation (20%)

  • Create, update, and maintain internal websites, such as ILAWiki, ILA Product Page, OLA Intranet, DTL Portal, and others.
  • Organize, maintain, and support with updating DTLspecific documents for Document Control.
  • Organize, maintain, and support with updating DTL internal documents and files.
  • Order and maintain stationary & resources for DTL Senior Management and Teacher Trainers.

Supplier Coordination (10%)

  • Work with publishers and suppliers to request resources, such as product codes.
  • Request course books and other materials, as needed.

Direct Product Support (20%)

  • Support DTL HelpDesk tickets related to administrative tasks
  • Create, manage, and deliver SAT certificates and awards
  • Competitor research through investigation and reporting
  • Support TLMs/STs and Centre staff with general product questions about resources and information

New Projects and Initiatives (20%)

  • Support documentation and coordination new project initiatives
  • Manage pay and budget for projects and content developers
  • Support administrative work with projects, including sorting, organizing, and detailing processes.

Chức vụ:
Nhân Viên/Chuyên Viên

Hình thức làm việc:
Toàn thời gian

Quyền lợi được hưởng:

  • Competitive salary
  • Insurances fully provided
  • Private insurance will be provided for official staff
  • Discount up to 90% English tuition fees for staff and close relatives
  • An active, professional, dedicated working environment with experienced managers and friendly colleagues
  • 14 dayoff per year along with other benefits according to the company's regulation.
  • Chances for promotion and transfer

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

  • Bachelor's degree from a regionally accredited institution/university or equivalent international university.
  • English level at upper intermediate or above.
  • At least 1 year of experience in similar position
  • Fresh graduates with demonstrated dedication are also welcome
  • Organizational: Ability to manage multiple tasks, events, and projects efficiently.
  • Communication: Strong interpersonal verbal and written communication abilities for internal coordination and external liaising. English level at upper intermediate or above.
  • Technological Proficiency: Familiarity with educational technology, Google Workspace (Docs, Sheets, Forms, and Sites) and MS Office (Word & Excel).
  • Attention to Detail: Precision in managing documentation and organizing files.
  • Problem-

Solving Skills:
Analytical ability to address HelpDesk inquiries and product issues.

  • Project Management Skills: Competence in supporting projects, managing budgets, and coordinating administrative tasks.
  • Financial Management: Proficiency in handling departmental budgets, payments, and financial reporting.
  • Proficient with Google Workspace (Docs and Sheets) and MS Office (Excel and Word)

Yêu cầu giới tính:
Nam/Nữ

Ngành nghề:
Giáo Dục Đào Tạo,Hành Chính/Văn Phòng,Ngoại Ngữ,Trợ Giảng

Đại Học
Không yêu cầu