Administration Coordinator

4 months ago


Ho Chi Minh City, Vietnam DKSH Full time

**Location**:Ho Chi Minh, VN, VN**Job Function**:Business Support**Requisition Number**:147508**Description**:
**Job Summary**
Executive AE administrative support activities with the objective to facilitate department operations within established policies, procedures and guidelines

**General Responsibilities**
- Check & hand-over TD to Sales AE team on time, provide standard information to AE; update working status into systems & follow up with team member to update delivery time to AE team have proper actions about installation, T&C according to the content of sales contract.
- Support administration information/paper for the activities of AE team
- Coordinate with Service & AE for project commissioning & handover.
- Archive technical docs
- Help PM team to initialize the project management process and collect requirements; prepare BOQ, Specification, Shop Drawings, Special requirement; Delivery schedule, Design schedule, Manpower schedule, Installation schedule.
- Assist PM team in monitoring and control the installation process.
- Cooperate with team member to complete Acceptance documents, Handover and As-built process.
- Filing all copies of authorization letter, supporting docs are related to project and ensure to commit requirements.
- Support Sales Contract process: support to check contents of sales contracts before submitting contract to FC/GM.
- Follow up payment from customers.
- Support with overdue payment issues
- Remind & Support AE Engineers to collect overdue AR.
- Send letters to customers on overdue AR
- Responsible for supporting Management process of Installation Project:

- Co-operate with AE Engineers in local purchase process (PR).
- Support Order of material/accessories from local suppliers with SC, manage order schedule, arrange delivery.
- Collect and receive required documents to close project.
- Collect invoice from vendor & checking documents to process payment.
- Filling required documents as per company rules.

**Functional Skills and Knowledge**
- Good English listening, speaking, reading, writing & Business writing.
- Fluent computer skills (Microsoft Words, Excel, PowerPoint )
- Good communication skill, quick and flexible response. Effective negotiation and persuasion.
- Industrious learning, active searching necessary information. Careful, meticulous, accountable, punctual and sharp in works. Ability to work independently well under high pressure, tight deadline. Service mind with good customer handling. Good health and accept overtime working when required
- Capable of cost/pricing analysis in market
- Good at Commercial / Foreign trade knowledge: sales contracts, purchasing, payment, tender,.
- Familiar with basic financial metrics (Margin, Account receivable...)
- Ability to understand company system and process:

- PCS (Profit Calculation Sheet), SAP,
- Procurement process.
- Reports system.

**Education**
- At least College degree in trade / economy / business administration. Preference for who has got knowledge of company products and service.

**Working Experience**
- Minimum 2 years of working experience as Procurement ofsame technical products in technical service companies

**Why It’s Great to Work at DKSH**
At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference



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