Administrative Officer Receptionist
5 months ago
**Mô tả công việc**:
(Mức lương: Thỏa thuận)
1. Primary Purpose and Scope (Mục đích chính của công việc) Why does this job exist? just summarizing the main areas of responsibility and encapsulates the main reasons for the existence of the job
- Provide a high quality reception service for all visitors to Head Office, and follow the reception and administration’s procedures to ensure smooth running of the services/ Thực hiện nhiệm vụ đón tiếp khách đến văn phòng một cách chu đáo, và tuân theo các quy trình đối với công việc Lễ Tân và nhân viên Hành Chính để đảm bảo công việc được thực hiện trôi chảy.
- Have knowledge of SHE procedures & ensure the all procedures are strictly followed/ Tuân thủ nghiêm khắc tất cả nội qui và chính sách an toàn lao động
- All incidents (injury, motor vehicle accidents, near misses etc) must be reported to immediate supervisor or manager as soon as it is safe to do so/ Phải báo cáo ngay lập tức cho cấp giám sát và trưởng bộ phận tất cả tai nạn (thương tích, tai nạn do xe gắn máy, suýt gây tử vong)
2. Accountabilities and Key Result Areas (Trách nhiệm)
providing appropriate information / Là đầu mối liên hệ đầu tiên qua điện
thông tin hợp lý
- Operate the switchboard, facsimile machine as required / Quản lý tổng đài
điện thoại, máy fax theo yêu cầu
- Welcome visitors / Chào đón khách
- Check-in and issue induction cards to guests and deal with any general
enquiries received from guests / Yêu cầu khách đăng ký và phát thẻ hướng
dẫn an toàn và xử lý yêu cầu của khách
- Arrange meeting rooms / Sắp xếp phòng họp
- Receive, record, and deliver mails / Nhận, ghi chú và phân phát thư
- Update contact list / Cập nhật danh sách liên lạc
Ensure that customers and staff feel safe and supported / Đảm bảo khách hàng và nhân viên cảm thấy an toàn và được hỗ trợ
- Register parking space at Head Office for staff (for motorbikes and cars if
there is space available) / Đăng ký chỗ đậu xe tại văn phòng chính cho
nhân viên (cho xe máy và xe hơi nếu còn chỗ đăng ký)
- Register moving goods in/out of the building or for contractor’s entry /
Đăng ký chuyển đồ vào/ra tòa nhà hoặc cho nhà thầu làm việc
- Manage First Aid box / Quản lý tủ Sơ cấp cứu
- Organize birthday celebration for Head Office staff / Tổ chức mừng sinh
nhật cho nhân viên Văn phòng chính
- Organize company parties and purchase related items / Tổ chức tiệc công ty
và mua sắm các vật dụng liên quan
Take responsibility for administrative tasks / Đảm nhiệm các công việc hành chính
- Organize mails to be picked up by courier service, record receipts / Chuẩn
bị thư từ để nhân viên CPN đến lấy, lưu giữ biên nhận
- Cross-check courier receipts with debit statement from the courier before
making payment requisition form / Đối chiếu biên nhận CPN với bản công
nợ từ công ty CPN trước khi làm đề nghị thanh toán
- Do inventory check for stationery, make stationery request to order for
Head Office / Kiểm kê văn phòng phẩm, làm đề nghị mua văn phòng cho
Văn phòng chính
- Check monthly counter of the photocopier, cross-check with debit statement
from supplier before making payment requisition form / Kiểm tra số bản
sao chụp của máy photo, đối chiếu với bản công nợ trước khi làm đề nghị
thanh toán
- Be responsible for contacting supplier if there is any technical issue with the
photocopier / Liên hệ với nhà cung cấp khi máy photo gặp sự cố
- Order drinking water for Head Office / Đặt nước uống cho Văn phòng chính
- Double check refreshments request received from the Tea Lady, get cash in
advance from Finance then do payment requisition form after delivery and
receiving invoices / Kiểm tra yêu cầu mua đồ ăn thức uống của Tea Lady,
ứng tiền mặt từ Kế Toán và làm đề nghị thanh toán sau khi siêu thị giao
hàng và nhận được hóa đơn
- Monitor Tea Lady’s daily tasks / Theo dõi công việc hằng ngày của Tea Lady
- Responsible for rental plants / Quản lý cây kiểng đang thuê
- Buy fresh flowers for Head Office / Mua hoa tươi cho văn phòng
- Register new taxi cards, send notice to terminate / renew or resume taxi cards / Đăng ký thẻ taxi mới, gửi thông báo khóa thẻ / gia hạn thẻ hoặc mở lại thẻ taxi
- Manage taxi cards / Quản lý thẻ taxi
- Check the accuracy of fuel claims received from drivers / Kiểm tra đề nghị thanh toán tiền xăng nhận được từ tài xế
- Get documents notarized by the People’s Committee or certified by the External Affai
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