Office Admin

7 months ago


Hanoi, Vietnam Talent Recruitment JSC Full time

**Responsible**:

- **Reception tasks**:

- Be responsible for reception area and meeting rooms (make sure rooms are tidy and in order, follow up room booking status, arrange and set up meeting rooms for important corporate events);
- Provide receptionist services including screening of telephone calls, enquiries and requests, and exceptional visitor greeting.
- Stamp company documents
- Handle daily mail and all incoming & outgoing correspondence
- Booking air ticket, accommodation and arrange visas for Staff of Ho Chi Minh Office;
- Be responsible for carpool arrangement for HCM office or important guests;
- Manage taxi cards for Mancom & Middle Managers
- Assist to handle office stocks (stationery, first aid kit, drinking water, kitchen supplies) & contact suppliers for maintenance of carpet, plants and office repair;
- Receive order of the Nestlé Staff Sales + deliver to staff
- Support in estimating and controlling annual budget;
- Perform other ad-hoc or regular administration tasks as assigned
- **Personnel Administration**:

- Handle annual health check program for HCM Office
- Be responsible for the administration of health insurance cards; uniform, helmet for HCM Office
- Support HR Department in payment process
- Provide all arrangements for new hires, e.g. workstation setup; stationary and other administration arrangements.
- Assist HR Department in organizing company events, trainings
- **Key relationships internal/external to Group**:

- Relevant Marcoms & Managers and their respective team
- HR CoEeees (Recruitment & OD Manager, C&B Manager)
- Government Authorities
- Landlord
- Public Contractors
- **Measurements / Performances Indicators**:

- Receptionist Service: prompt, courteous and accurate manner;
- Ensure the security regulation of office
- Satisfaction level from internal customers;
- Hygiene/Tidiness of the office/ Meeting rooms;
- Use approved budget for Admin effectively;
- Create good relation with internal and external;
- No lots assets;
**II. Key Experiences**:

- College Degree or equivalent;
- Minimum 1 year of experience in administration and/or secretarial role
- Well grooming, strong interpersonal skills;
- Strong customer service orientation;
- Can work in a team as well as work independently with little supervision;
- Well-organized, can work under high pressure and handle multiple tasks with high quality, attention to detail;
- Intermediate in English - both oral and written;
- Proficient in using MS tools, including Excel, Word, PowerPoint & Outlook.

**Job Types**: Full-time, Permanent

**Salary**: 9,000,000₫ - 13,000,000₫ per month



  • Hanoi, Vietnam HI Full time

    **Place**: Hanoi, Vietnam **Type of contract**: Short - term contract **Starting date**: As soon as possible **Job description** **Admin and Logistic Officer (temporary)** **Mission**:Ensure management of the programme’s Admin and logistics at Hanoi Office **Reports to**: Country Logistics Manager **Responsibilities**: **_ Responsibility 1: Ensuring...


  • Hanoi, Vietnam IDP Education Ltd Full time

    **Career Opportunities at IDP Education**: **_ (Hanoi 3 Office - 239 Xuan Thuy, Cau Giay, Hanoi)_**: IDP is a global leader in international education services. We help international students study in English speaking countries. Our success comes from connecting students with the right course in the right institution and the right country. We’ve been...

  • Advisory Client Admin

    6 months ago


    Hanoi, Vietnam Grant Thornton Full time

    **Job No**: HN_Advisory Client Admin_0524 **Job type**: Full time **Location**: Hanoi **Categories**: Advisory **Grant Thornton (Vietnam) Limited** is an independent member firm of Grant Thornton International. We are a leading professional services organisation in Vietnam providing Audit, Tax, Advisory and Business Process Solution services. We have a...

  • Office Admin

    6 months ago


    Hanoi, Vietnam Công ty TNHH Công nghệ giao tiếp Wise-Concetti Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Working with the building management on jobs related to office administration. - Working with state agencies to complete legal documents for the company: changing the location of business registration, changing the company's name, other legal documents, etc. - Calling center, customer service,...


  • Hanoi, Vietnam Shopee Full time

    DepartmentPeople- LevelExperienced (Individual Contributor)- LocationVietnam - HanoiThe People team plays a crucial organisational role in Shopee by channeling important resources to key functions in the company. People are key to Shopee’s growth, and as our business expands, so does the need to develop and support our employees. - Greet and welcome guests...

  • Sales Admin

    6 months ago


    Hanoi, Vietnam Noventiq Full time

    **Noventiq is hiring!** We’re looking for **Sales Admin** to bring your talent to Noventiq Vietnam. You’ll be a part of our Sales Support team. **JOB FUNCTIONS**: Noventiq is looking for a Sales admin in Hanoi office to support our Sales team by ensuring all queries are responded to in an efficient, professional and timely manner. **ESSENTIAL POSITION...

  • HR Admin

    6 months ago


    Hanoi, Vietnam Talent Recruitment JSC Full time

    Recruitment (80%) - Support recruitment for important position (share JD, collect CV, summarize the information etc.) - Develop recruitment method. Suggest new idea for improvement - Engage in recruitment activities internally/externally - Actively support collecting information/documents requested by leader/senior - Other office admin/paper works requested...


  • Hanoi, Vietnam LNT & Partners Full time

    Job description **Responsibilities**: - Welcoming clients; - Arranging facilities for meeting, training; - Managing office stationery, office equipment; admin fees; - Supporting business development and accounting department for paper works; - Finding, contacting suppliers; - Closely coordinating with building management for registration, maintenance...

  • Administration Officer

    6 months ago


    Hanoi, Vietnam Công Ty TNHH Janakuasa Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Arrange and book air tickets, accommodation, transportation according to the business schedule of everyone in Hanoi office. Solve arising problems related to ticket exchange, ticket refund... ; 2. In charge of preparing documents for Admin’s debt payment for suppliers and following them; 4....

  • Office Manager

    6 months ago


    Hanoi, Vietnam Công ty TNHH Tư Vấn Du Học & Dịch Thuật Đức Anh Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận): Overseeing the office operation in general, include but not limited to: - Keep office running smoothly by carrying out a range of administrative, financial and managerial tasks; - Be responsible for the overall performance of Hanoi/ HCMC office with focus on sales & management; - Oversee office...


  • Hanoi, Vietnam Kingfisher HR Solutions Group Full time

    **仕事内容**: You will be working with a China Based Equipment manufacturer. **Job Scope** - Responsible for personnel recruitment, training and employee relations in project site. - Manage general aspects of office administration to ensure a smoothly functioning office - Manage the office inventory including equipment,documents and others - Establish...


  • Hanoi, Vietnam Talentnet Full time

    $650 - $850 - Real Estate/Property & Construction **RESPONSIBILITIES**: - To in charge for ISO system (ISO 9001, ISO 14001 & ISO 45001) - To be in charge for risk management system - To support BOD for schedule and record meetings, company activities, events, working calendar with other depts. - Set up meetings, events, conferences - Receive and submit...


  • Hanoi, Vietnam NavigosSearch Full time

    **What We Can Offer**: - NGO - JLPT - english - program officer - project coordinator - education Our Client is a Japanese NGO in Education, they're looking for an Assistant Program Officer as description below: - To implement activities related to Japanese language education - To arrange programs, events, conference, etc. - To interpret in meetings,...

  • Admin Staff

    7 months ago


    Hanoi, Vietnam ICONIC Co,.Ltd. Full time

    **Job description**: - Office Facility Management. - Legal support for company activities. - Clients service to MC and partner companies. **Job requirements**: - Graduated from University with a major in Business Administration, Economic, Law is preferred. - From 25 ~ 30 years old. - Have knowledge of office administrative management practices and...

  • Product Admin

    7 months ago


    Hanoi, Vietnam Văn Phòng Đại Diện Công Ty TNHH Điện Máy Aqua Việt Nam Tại Hà Nội Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Consolidate data (Price of competitor, Display program, Promotion,..) - Consolidate OPSI data, sell-thr, sell-out, follow stock allocatetion - Manage LSR team (KPI, release the promotion, ) - Update and training product knowledge - Other report from Manager request **Chức vụ**: Nhân...

  • Officer, Course

    7 months ago


    Hanoi, Vietnam British University Vietnam Full time

    **Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also...

  • Sales Admin

    6 months ago


    Hanoi, Vietnam Công ty TNHH Capichi Việt Nam Full time

    **MÔ TẢ CÔNG VIỆC** - Thực hiện đầy đủ chu trình ký kết và gia hạn hợp đồng cho tất cả các dịch vụ của công ty - Theo dõi tình hình thanh toán từ khách hàng - Báo cáo tình hình thanh toán cho Trưởng phòng kinh doanh, Trưởng phòng kế toán và BGĐ. - Đảm bảo dữ liệu của phòng kinh...

  • Sales Admin Executive

    6 months ago


    Hanoi, Vietnam Vertiv Group Corp Full time

    **Who we are**: Nearly all aspects of our lives involve the use of technology. It is how we work and play and do anything in between. This connectivity or use of data is built into the very fabric of our society. It is vital to human progress. Vertiv believes there is a better way to meet this accelerating demand for data — one driven by passion and...

  • Admin Executive

    7 months ago


    Hanoi, Vietnam JobsGO Recruit Full time

    **Mô tả công việc**: (Mức lương: 10 - 12 triệu VNĐ) - Supporting documents to Technicians (PPE, HR documents, ) - Printing Service Report to support Credit Control team & send courier. - Creating /Verifying all Payment Requests, Purchase Requests, Capex, Order stationery, recruitment request, etc. - Tracking Overtime, Travel claim for Technician...

  • R&d Admin Coordinator

    6 months ago


    Hanoi, Vietnam Công Ty TNHH Dainese Việt Nam Full time

    Mô tả công việc Trao đổi trong quá trình phỏng vấn Quyền lợi được hưởng Lương thỏa thuận theo năng lực và kinh nghiệm Có xe đưa đón các tuyến Hà Nội, Thái Nguyên, Vĩnh Phúc Môi trường làm việc Châu Âu, thỏa sức sáng tạo và đưa ra ý tưởng Yêu cầu công việc Ít nhất 1 năm kinh...