Office Admin

4 weeks ago

Hanoi, Vietnam Talent Recruitment JSC Full time

**Responsible**:

- **Reception tasks**:

- Be responsible for reception area and meeting rooms (make sure rooms are tidy and in order, follow up room booking status, arrange and set up meeting rooms for important corporate events);
- Provide receptionist services including screening of telephone calls, enquiries and requests, and exceptional visitor greeting.
- Stamp company documents
- Handle daily mail and all incoming & outgoing correspondence
- Booking air ticket, accommodation and arrange visas for Staff of Ho Chi Minh Office;
- Be responsible for carpool arrangement for HCM office or important guests;
- Manage taxi cards for Mancom & Middle Managers
- Assist to handle office stocks (stationery, first aid kit, drinking water, kitchen supplies) & contact suppliers for maintenance of carpet, plants and office repair;
- Receive order of the Nestlé Staff Sales + deliver to staff
- Support in estimating and controlling annual budget;
- Perform other ad-hoc or regular administration tasks as assigned
- **Personnel Administration**:

- Handle annual health check program for HCM Office
- Be responsible for the administration of health insurance cards; uniform, helmet for HCM Office
- Support HR Department in payment process
- Provide all arrangements for new hires, e.g. workstation setup; stationary and other administration arrangements.
- Assist HR Department in organizing company events, trainings
- **Key relationships internal/external to Group**:

- Relevant Marcoms & Managers and their respective team
- HR CoEeees (Recruitment & OD Manager, C&B Manager)
- Government Authorities
- Landlord
- Public Contractors
- **Measurements / Performances Indicators**:

- Receptionist Service: prompt, courteous and accurate manner;
- Ensure the security regulation of office
- Satisfaction level from internal customers;
- Hygiene/Tidiness of the office/ Meeting rooms;
- Use approved budget for Admin effectively;
- Create good relation with internal and external;
- No lots assets;
**II. Key Experiences**:

- College Degree or equivalent;
- Minimum 1 year of experience in administration and/or secretarial role
- Well grooming, strong interpersonal skills;
- Strong customer service orientation;
- Can work in a team as well as work independently with little supervision;
- Well-organized, can work under high pressure and handle multiple tasks with high quality, attention to detail;
- Intermediate in English - both oral and written;
- Proficient in using MS tools, including Excel, Word, PowerPoint & Outlook.

**Job Types**: Full-time, Permanent

**Salary**: 9,000,000₫ - 13,000,000₫ per month

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